Senior Secretary

Senior Secretary

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Posting Details

Posting Details

Logo Institution Black Hills State University Working Title Senior Secretary Posting Number CSA02081P Department BHSU-Student Union Physical Location of Position (City) Spearfish Posting Text

Black Hills State University is seeking applicants for a Senior Secretary position in student life.

Seeking an organized professional to provide support for general operations of the Student Life department. The successful candidate will serve as an administrative assistant to the Dean of Students.

DUTIES:

• Assist the Dean of Students in all aspects of student life.

• Provide student staff supervision (hiring, training, processing ePAFs and approving timesheets).

• Organize and collect data and records.

• Coordinate room reservations, facility set-ups/tear-downs with student employees, and communicate building repairs through work order system.

• Create, oversee and carry out processes for managing expenditures for purchases, budget reports, and accounts payable for the Department of Student Life.

• Assist with event planning and special projects as needed.

• Conduct other related activities at the request of the Dean of Student in service to BHSU.

• Will work in a collegial manner with patience, tact, and discretion with students, staff, faculty and administrators from varying backgrounds and temperaments.

KNOWLEDGE/SKILLS/ABILITIES:

• Communicate professionally both orally and in writing

• Strong proficiency in technology

• Ability to supervise other staff members; provide needed guidance and staff training

• Ability to conduct research, and compile and analyze data

• Establish and maintain effective working relationships with staff and the public

• Regular and reliable attendance

• Ability to maintain comprehensive budget records

• Maintain confidentiality

• Excellent organizational skills

• Exceptional people skills

• Ability to multi-task across multiple interactions with faculty and students

• Time management and prioritization from multiple demands

• Operate office equipment

• Critical thinking and decision making

TO APPLY:

Applications must be made online at https://yourfuture.sdbor.edu. Please attach a cover letter, resume, and names/contact information of at least three professional references. This position is open until filled with a first review date of July 19, 2024, at 11PM mountain time. For application assistance, contact Human Resources at 605.642.6549. Questions specific to the position may be directed to Jane Klug at jane.klug@bhsu.edu.

Black Hills State University is an EEO/AA employer. Employment is dependent upon a satisfactory background check.

Posting Date 07/08/2024 Closing Date Open Until Filled Yes First Consideration Date 07/19/2024 Advertised Salary Minimum $18.56/hr DOE/Q Duration of the Term 12 months If Other, describe duration Appointment Percent 100 Work Hours

Normal 7:30 am - 4:30 pm. Occasional weekend and evening hours.

Typical Hours Worked Per Week Appointment Type Regular Scope of Search External (includes Internal) If internal, define scope of search This position requires Valid Drivers License If other, please indicate Department Description and Cultural Expectations

Black Hills State University is a masters-level state university with more than 3,600 students. The campus leads the region in sustainability efforts and maintains top academic programs in business (AACSB Accredited), exercise science, natural sciences, social sciences, the arts, mass communication, health sciences and education. The University, founded in 1883, is located in the northern Black Hills, a region abundant with outdoor activity and culture. Spearfish, S.D., is recognized as one of the top 10 most livable small towns in the USA and has also been recognized nationally for outdoor recreational opportunities. A second location, BHSU-RC, is in Rapid City, the state's second-largest city. BHSU, a member of NCAA Division II athletics, offers 14 sports, and has a legacy of champion rodeo teams.

Equal Employment Opportunity Statement Contact Information

Working Conditions

Cognitive Requirements

Please check the appropriate response that describe the cognitive requirements for this position. Analyzing, Comprehend, Frequent Change, Intense Customer Interaction, Logic, Memory, Multiple Priorities, Multiple Stimuli, Pace-average, Pace-fast, Perform calculations, Reading, Reasoning, Verbal Communication, Written Communication

Protective Clothing/Equipment

Please check the appropriate response for this position's use of the following protective clothing or equipment. If other protection is used please identify

Physical Requirements

Please designate the physical requirements of this position Bending, Stooping, Twisting, Carrying, Climbing Stairs, Crouching, Driving, Kneeling, Lifting Above Waist, Lifting Below Waist, Lifting light, Lifting moderate, Pushing/Pulling, Reaching, Sitting for sustained periods of time, Use Both Hands, Use of Either Hand, Independently, Walking, Wrist Movement (twisting or rotating), Grasping, Repetitive Motion, Squatting Describe any of the conditions selected

Sensory Requirements

Please check the appropriate response that describe the sensory requirements for this position. Depth Perception, Hearing, Speaking, Vision (With and without corrective lenses)

Working Conditions & Exposures

Working Conditions or Exposures (or potential exposures) that this position may encounter during the course of the work day. Please describe, in more detail, any of the conditions checked above

Working Environment

Check the appropriate box(es) that best describes the environment in which the primary function of the position is performed. Office Environment If you have indicated Other Environment, if work tasks involve one or more of the above, or if further explanation is necessary, please use the space provided.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Where did you hear about this position?

• SDBOR Employment Site

• BHSU Website

• HigherEdJobs.com

• Chronicle of Higher Education

• SD Department of Labor

• Rapid City Journal

• Black Hills Pioneer

• Referral

• Other

Documents Needed to Apply

Required Documents

• Resume

• Cover Letter

• Reference List

Optional Documents

• Other