Senior Research Administrator, Reporting Administrator

Overview

Under the direction of the Director, Executive Director of Office of Sponsored Research, the Research Administrator II, Reporting Administrator will manage aspects of sponsor related reporting on behalf of the Office of Sponsored Research and Joslin Diabetes Center. These responsibilities will ensure compliance with legal, sponsor and Center policies and procedures. Position also supports the development and implementation of research business practices that establish effective and efficient reporting operations within OSR and collaborating departments.

This role is a wonderful opportunity to be part of a remarkable team atmosphere where pre-award, post-award, compliance and research legal work closely together.

• Small, single focus institution with a global impact

• Possibility of making a real impact on an individual basis

• Due to our smaller size, recognition of individual accomplishments is apparent to all levels of leadership

• Role is a hybrid of central office administrator and departmental administrator positions at other institutions. Due to Joslin's size and structure, there are no departmental research administrators.

• Strong collaborative effort with our PI's

• Great institution and OSR for learning

• Ability to participate in Center-wide initiatives such as Diversity and Inclusion, Research Retreat, and other Research-wide effort

As a health care organization, we have the responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment.

The interview process will be conducted virtually, and the role has the option for a mainly remote schedule if desired.

Responsibilities

• Proactively identify upcoming reporting deadlines based on sponsor's terms and conditions

• Prepare and submit timely and accurate reports adhering to all deadlines

• Meet with multiple stakeholders to ensure reporting aspects are complete and correct. This includes PIs, pre-award, post-award, compliance, tech transfer, HR, Fiscal, payroll, and others as needed.

• Proactively supports Post-award in preparing for the timely and accurate closedown of funds as budget and/or grant years end

• File reports including but not limited to federal and non-federal annual progress reports, closeout reports, technical reports and financial reports.

• Maintain Other Support Files and effort charts for all Key Personnel in conjunction with Pre and Post Award staff

• Stay current on all regulations and requirements regarding federal and other sponsored grant activity. Remain abreast of current trends, practices, regulatory and/or policy changes of granting entities, which may impact internal processes, programs and reports. Provide continuing education to staff on external regulations.

• Communicate with sponsors, collaborators and others about the business aspects of sponsored projects' reports on behalf of the investigators.

• Participate in the development and implementation of new internal policies, procedures or practices to ensure compliance in the conduct of research applicable with federal regulations, state and all other regulatory bodies governing grant compliance.

• Gains buy-in and support for compliance by explaining to PI the importance of compliance to Joslin as a whole and consequences for the Center for non-compliance by individual faculty of staff. Guide faculty and staff on what is compliant, what is acceptable and appropriate, and what also most fully supports the scientific program.

• Other duties as assigned

Qualifications

• Bachelor's degree, or the equivalent combination of education, training and experience from which comparable skills can be acquired.

• Minimum 3 years' prior experience in research administration with an emphasis on post-award in an academic research/hospital environment preferred.

• Demonstrated track record in a front-line service-oriented position, involving extensive customer service and relationship building.

• Broad knowledge of policies and regulations governing federal funding and accompanying compliance issues

• Must be proficient in Microsoft Office suite software and other database applications.

• Familiarity with Internet searches, PDF files, and other types of electronic resources as required.

• Demonstrated success in previous project management experience.

• Must be able to interpret PHS and other grand sponsor policies, including OMB circulars A-110, A-122, and A-133, the Federal Demonstration Parternership/Research Terms and Conditions and agency-specific terms and conditions including the PHS Grants Policy Statement and related grant management requirements to ensure accurate proposal submission.

• Knowledge of electronic federal proposal/award management systems including grants.gov and eRA Commons.

• Strong communication skills to effectively communicate with diverse segments of the institution, provide training, and respond to end-users questions regarding electronic grant management system.

• Ability to work independently to identify problems and solutions that meet the occasionally competing needs of research, other internal departments, sponsoring agencies or regulatory bodies.

• Strong detail orientation when reviewing grant terms and conditions against account to ensure accuracy and compliance.

• Ability to work under pressure

• Skill in prioritizing workload to complete work in timely manner where there are pressures of deadlines, competing requirements, and fluctuation workloads, without sacrificing quality.

• Ability to explain departmental policies and standard operating procedures related to sponsored research functions and agency regulations to investigators to gain buy-in and acceptance

• Ability to collaborate with OSR colleagues in a manner that fosters teamwork, cooperation, respect and diversity