Senior Property Manager (M-6867)

Reports to: Director of Property Management

RESPONSIBILITIES

The activities listed here are not all-inclusive; rather, they indicate the types of activities normally performed by this position. The successful candidate will be able to demonstrate core competencies in the following areas:

Budgeting

• Prepare property budgets as required.

• Secure necessary approvals from Director of Property Management or Chief Operating Officer/Vice President.

• Monitor compliance with established budget.

• Timeliness and accuracy of submittal and the extent to which the property remains within the budget.

• Monitor and train Junior Property Managers on preparing, utilizing, and maintaining a budget.

Prepare Timely and Accurate Monthly Financial Reports

• Prepare professional executive summaries, variance reporting and Accounts Receivable reporting.

• Review and audit the monthly accounting reports in preparation of reporting discrepancies.

• Complete monthly general ledger reviews and prepare necessary accruals.

• Interpret and prepare written variance explanations to the monthly reports.

Maintain Property Conditions Consistent with the Company's Objectives

• Inspect property regularly, noting deficiencies (i.e., landscaping, fire protection, housekeeping, etc.).

• Regularly review inspection reports from Junior Property Managers.

• Follow-up on repairs with appropriate contractor (i.e., roof, HVAC, etc.) or direct other to complete for your review and approvals.

• Ensure facility compliance with terms and conditions of all service contracts, local codes, and insurance carriers.

• Provide direction to Junior Property Manager and contractors that will preserve the aesthetic appeal of the property and integrity of systems.

Inspire and Maintain Positive Tenant Relations

• Ensure compliance with terms and conditions of the lease agreement.

• Train and monitor Junior Property Manager.

• Meet with all tenants to maintain positive tenant relations in accordance with Company policy and procedures. Introduce Junior Property Manager to all current and future tenants.

• Review all correspondence between Junior Property Manager and tenants prior to anything being formally sent.

• Address tenant issues timely.

• Provide accurate and timely information regarding financial information per the terms and the conditions of the lease.

Coordinate and Negotiate Vendor Contracts

• Review all property service contracts in preparation of bidding process based on the management agreement.

• Base contracts on specific specifications with Company-approved vendors to achieve the best value as it relates to excellent property service.

• Ensure the contracts are compliant with the management agreement and vendor insurance certificates are accurate.

• Review and approve vendor invoices for payment and issue to accounting for processing according to client's accounting procedure.

Assist in the Leasing Efforts of the Properties

• Maintain all vacant suites in a neat, clean, and orderly manner based on monetary restraints imposed by client directives.

• Regularly review the status of vacant units with Junior Property Manager.

• Incorporate leasing assumptions in budget based on input from outside or inside leasing staff. This will also include tenant improvement, commission, marketing, and vacant space utility costs.

• Track lease expirations according to Company standards.

• Understand the parameters of the management and leasing agreement and perform in accordance with the agreements.

Miscellaneous Activities

• Review delinquent receivables and follow Company or client policy and procedures.

• Assimilate required information for appraisers, attorneys, auditors and/or tax consultants.

• Review lease and abstract for familiarization of terms and conditions of the lease in place.

• Attending pre-construction meeting, punch-list walk through with construction manager and tenant or supervise Junior Property Manager over certain areas.

Timely Completion of all Outstanding Items

• Conduct move-out walk-throughs with tenants. Follow Company or client move out policy and procedures. Ensure that areas overseen by Junior Property Managers are being walked and review all procedures before submitting.

• Meet all internal/external deadlines.

• Assist in providing due diligence information to corporation as needed or as client requests.

• Review all management agreements to ensure compliance.

• Other duties as assigned by direct supervisor.