Senior Property Associate

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

About JLL -

We're JLL-a leading professional services and investment management firm specializing in real estate. We shape the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities. As a Fortune 500 company, we help real estate owners, occupiers and investors achieve their business ambitions. We have operations in over 80 countries and a global workforce of over 92,000 individuals. We believe a diverse and inclusive culture is one where everyone succeeds. That's why we're committed to creating an environment where we all feel welcomed, valued and empowered to achieve our full potential.

Confidence can sometimes hold us back from applying for a job. But we'll let you in on a secret: there's no such thing as a "perfect" candidate. JLL is a place where everyone can grow no matter how they identify or what background they bring with them. If you're a leader of any level or experience and this job description resonates with you, let's talk.

We are currently seeking a Senior Property Associate to join our office property management team. Our team's priorities are:

• Providing an experiential approach which guides a differentiated property management experience, resulting in better care and better business

• Support the exponential growth of our business by providing people integration and synergy

• Develop our people for bigger and better roles

• Supporting ambitions beyond the workplace

• Applying new technology and data to drive change

What this job involves

Supporting your team to deliver best in class service

As a Senior Property Associate at JLL, you will apply your commercial property management admin experience to support our office property management team by interacting with tenants, assisting with budgets and financial reports, reconciling A/R accounts and coding invoices, tracking certificates of insurance, along with the primary responsibilities outlined below. This is great opportunity to advance your career in commercial property management if you have a positive attitude, are proactive and can think ahead to anticipate the administrative needs of the team.

Primary Responsibilities:

• Participate in processing of A/P (accounts payable), reviewing and coding invoices for payment.

• Invoice research and providing backup to vendors and finance team.

• Participate in A/R (accounts receivable); preparing and distributing rent statements, sending collection notices when appropriate, and preparing manual billing adjustments as needed.

• Create and manage purchase orders

• Track administrative spend to not exceed budget and look for cost reduction opportunities.

• Coordinate document management related to lease execution, distribution, and filing.

• Track notification requirements as specified in leases to ensure that deadlines are not missed, and notifications are appropriately distributed.

• Provide Class-A service to tenants, team members, vendors, and client.

• When applicable, assist in preparing estimates and obtaining approval from tenants prior to initiating work. Follow-up with tenants to ensure work orders are completed to their satisfaction. Assist with billing as needed.

• General office organization.

• Sort, organize and distribute incoming mail. Prepare and send outgoing mail and packages.

• Prepare and distribute general correspondence and memos.

• Organize, compile and prepare reports for distribution.

• Create and/or maintain physical and virtual filing systems in an accurate and organized manner.

• Maintain and update employee, client, and customer contact databases.

• Coordinate conference room reservations.

• Organize department lunches, meetings, events and business travel.

• Receive building access requests and coordinate access for visitors and vendors.

• Ensure that tenant and contractor certificates of insurance are accurate and meet defined standards.

• Support compliance with management audits and engineering operations audits by assisting in file preparation and record-keeping.

• Participate in new tenant welcome and orientation program. Assist with move-in/move-out procedures.

• Track and coordinate access card activation/deactivation as needed.

• Assist property team in the development and implementation of property and employee manuals.

• Keep regular contact with maintenance, security, and building staff to ensure that common areas such as lobby, elevators, exterior grounds, building-managed conference rooms, etc. are clean and secure.

• As needed, document incidents of potential property and equipment liability (ex: any occurrence of an onsite injury), forward information to appropriate risk management personnel.

• Gather W-9s and COIs from vendors, and perform vendor set-ups as needed.

• Assist team members with property budget preparation and recurring reporting, as requested.

• Assist engineers with recording and billing, as appropriate, monthly utility meter readings.

• Assist with tenant billbacks.

• Participate in training incoming team members as appropriate.

• Develop and manage annual events (holiday parties and monthly tenant engagement events)

• General and ad hoc administrative support of the property as needed.

• Any and all other duties and tasks assigned.

Being a relationship builder

Keeping our building tenants and owners happy is always top of mind. You will be the liaison between tenants and building staff to ensure are buildings are clean, functional and welcoming. You are accountable, collaborative and demonstrate enthusiasm for implementing innovative ideas in a team environment. You thrive on change and learning new things, and can shift gears comfortably,

An Achiever

We'll expect you to act decisively, think big, and manage your time to meet deadlines in a fast-paced, high volume environment. Most importantly, you'll want to contribute to a diverse, supportive, and talented team.

Sound like the job you're looking for? Before you apply it's also worth knowing what we're looking for:

Education and experience

• A high school diploma is required. Bachelor's degree is preferred.

• (2+) years of experience supporting a commercial property management team is required.

• Advanced oral and written communication skills. Strong organization and time management skills.

• Experience in Microsoft office, Excel, event planning, reception, work orders, certificates of insurance, and tenant interaction

• Experience with MRI or similar software

• Experience with Corrigo or similar software

What you can expect from us

We succeed together-across the desk and around the globe and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.

We can't wait to see where your ambitions take you at JLL.

Apply today!

Estimated compensation for this position is:

59,000.00 - 89,000.00 USD per year

The pay range listed is a total compensation range including bonus, if applicable. The provided range is an estimate and not guaranteed. An employment offer is based on applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

Location:

On-site -Seattle, WA

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Flexible and Remote Work Arrangements may be available

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.