Senior Project Manager (Wms2/Ppd)

Senior Project Manager (WMS2/PPD)

This recruitment may be used to fill multiple positions.

This recruitment is posted continuously. Application review will begin on Wednesday, April 10th, and you are encouraged to submit your application materials as soon as possible. The hiring manager reserves the right to close the posting at any time once a selection has been made.

The Senior Project Manager (PMO) serves as the primary manager for high priority projects and acts as a subject matter expert regarding project management strategies and tactics while providing consultation and technical assistance to leadership and coaching and mentoring to HCA staff. Projects will range in scope, size, breadth of stakeholders, impact, and risk.

All HCA employees will apply an equity lens to their work, which may include but is not limited to all analyses of core business and processes.

About the division:

The purpose of the Planning and Performance Division (PPD) is to guide, align & support organizational strategies to achieve HCA's vision of a Healthier Washington. PPD is responsible for setting agency-wide planning and performance standards as well as maturing organizational capabilities. This includes improving and monitoring agency, program, and initiative performance through the work of PPD's four offices to ensure accountability and alignment with agency strategic priorities. The PPD offices are Change Management, Continuous Improvement and Project Management.

About the position:

The purpose of the PMO is to partner with and support customers to build project management capabilities and enhance reporting on project status to successfully achieve project goals and outcomes. The Senior Project Manager serves as a primary manager for high priority projects across the agency. This position leads and directs assigned staff from all levels within assigned projects; supports customers as a subject matter expert regarding project management strategies; provides consultation and technical assistance to leadership and coaching and mentoring to HCA staff; consults with internal and external stakeholders to ensure successful reporting and completion of projects, alignment with organizational strategies and contract management with external contractors as needed.

This position is eligible to telework and is typically not required to report on-site. The default assigned work location of all Health Care Authority (HCA) positions - both on-site and telework eligible positions - is within the State of Washington. Frequency of onsite work will vary based on business and operational needs. HCA may choose, but is not required, to support out-of-state telework on a case-by-case basis.Some of what you will do:

• Utilize advanced management skills and principles, organizational leadership skills and understanding of HCA's business and technical concepts to ensure timelines and deliverables are achieved, issues are documented and resolved, and risks associated with projects mitigated.

• Work and coordinate directly with internal and external stakeholders, senior management, advisory committees, steering committees, executive sponsors, project teams, other state agencies, Office of the Chief Information Officer (OCIO) and project portfolio management staff.

• Develop, implement, and maintain project management plans and planning documents utilizing standard best practice project management processes, tools, and templates.

• Create the Work Breakdown Structure (WBS) for the project which contains detailed activities, tasks, task dependencies, work effort and deliverables for the project.

• Prioritize and handle all issues as Project Manager. Make decisions related to day-to-day operations of the various projects managed, their direction, procedures, communications, operational directives, organization, and management. Assign team responsibilities and sets goals, directions, and timelines critical to the projects being managed.

• Work with other project managers in the PMO to develop, maintain, and refine project management approach to ensure consistency in application and to problem solve on individual projects.

Required qualifications:

• A Bachelor's Degree and at least three years of hands-on experience in managing projects in a wide range of subject areas (such as IT, facilities, service delivery, operational support, or organizational change).

• Qualifying experience may be substituted for the educational requirements at a rate of 2 years of experience for one year of education.

• Five years' experience managing progressively complex projects.

• Ability to maintain high ethics and integrity.

• Demonstrate commitment to quality, diversity and public service values.

• Completion of a Project Management Professional (PMP) certificate.

Preferred qualifications:

• Proficient in Microsoft Office tools (Word, Excel, PowerPoint, and Microsoft Project).

• Continuous improvement skills including process improvement and use of feedback from clients and stakeholders to increase agency effectiveness and efficiency.

• Ability to manage highly skilled professionals who will aid in the successful implementation and development of various projects.

• Project management knowledge, skills, and ability to:

• Apply Project Management methodologies, tools, and techniques to include initiating, planning, executing, controlling and closing a project.

• Facilitate large, diverse groups.

• Plan, lead, organize and control work performed by project team members

• Identify, mitigate, and manage project risks.

• Excellent communication skills with the ability to:

• Interact effectively with others across a broad spectrum of managerial, administrative, and professional staff.

• Write clearly and effectively.

• Understand and communicate complex information.

• Leadership skills with the ability to:

• Help grow and maintain high performing organization.

• Mentor staff in other areas of HCA to promote use of project management skills across the organization.

• Think creatively.

• Participate in group problem solving and decision making.

• Network with internal and external stakeholders.

• Work independently.

• Organize and prioritize a wide range of responsibilities.

• Develop timely action plans and status reports.

• Knowledge of:

• State and Agency IT Portfolio Management policies, standards, and processes.

• HCA vision, mission, programs, and systems.

• Federal and state laws, rules, and regulations.

• Lean methodologies

• HCA administrative policy and procedures in the area of procurement

• Washington state contracts training and certification

• Washington state legislative, budget and authorizing environment

How to apply:

Only candidates who reflect the minimum qualifications on their NEOGOV profile will be considered. Failure to follow the application instructions below may lead to disqualification. To apply for this position, you will need to complete your profile which includes three professional references and attach:

• A cover letter that specifically addresses how you meet the qualifications for this position

• Current resume

To take advantage of veteran preference, please do the following:

• Attach a copy of your DD214 (Member 4 long-form copy), NGB 22, or USDVA signed verification of service letter.

• Please black out any PII (personally identifiable information) data such as social security numbers. Include your name as it appears on your application in careers.wa.gov.

About HCA:

Functioning as both the state's largest health care purchaser and its behavioral health authority, the Washington State Health Care Authority (HCA) is a leader in ensuring Washington residents have the opportunity to be as healthy as possible.

There are three pillars of our work: Apple Health (Medicaid); the Public Employees Benefits Board (PEBB) and School Employees Benefits Board (SEBB) programs; and behavioral health and recovery. Under these pillars, HCA purchases health care, including behavioral health treatment for more than 2.7 million Washington residents and provides behavioral health prevention, crisis, and recovery supports to all Washington residents.

What we have to offer:

• Meaningful work with friendly co-workers who care about those we serve Voices of HCA 

• A clear agency mission that drives our work and is person-centered HCA's Mission, Vision & Values

• A healthy work/life balance, including alternative/flexible schedules and mobile work options.

• A great total compensation and benefit package WA State Government Benefits

• A safe, pleasant workplace in a convenient location with restaurants, and shopping nearby.

• Tuition reimbursement

• And free parking!

Notes:

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment.

HCA is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. HCA has five employee resource groups (ERGs). ERGs are voluntary, employee-led groups whose aim is to foster a diverse, inclusive workplace aligned with HCA's mission. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. Studies have shown women, racial and ethnic minorities, and persons of disability are less likely to apply for jobs unless they feel they meet every qualification as described in a job description. Persons over 40 years of age, disabled and Vietnam era veterans, as well as people of all sexual orientations and gender identities are also encouraged to apply.  If you have any questions about the required qualifications or how your experience relates to them, please contact us at HCAjobs@hca.wa.gov. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact Rachel Tillman at 360-725-1180 or rachel.tillman@hca.wa.gov.

The Washington State Health Care Authority (HCA) is an E-Verify employer. All applicants with a legal right to work in the United States are encouraged to apply.

E-Verify is a registered trademark of the U.S. Department of Homeland Security.

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