Senior Project Manager

The Integrated Transit Program is a holistic program that aligns Blue/Green, Orange, and Red/Mattapan Line Transit Programs to work together to see strategic capital investments improve the quality of service for the MBTA's rapid Transit ridership and neighboring communities, with the recognition that transformative methods drive transformative outcomes. 

Our delivery model focuses on outcomes that benefit the riders, as we manage projects based on key metrics. In addition to this, organizing all three programs under one office allows us to better align internal resources and planning. 

Each of these programs is improving the quality of service of their respective lines through infrastructure and tracking State of Good Repair, new stations, upgraded maintenance & test facilities, expanded yards, and state-of-the-art signaling systems that will facilitate the service of the new modern vehicles. All of these will work together to improve safety, enhance accessibility, better the experience, strengthen reliability, and increase capacity.

The Senior Project Manager will be an integral member of the Integrated Transit Program team and will manage the development of projects from project inception (planning) through the design phase (conceptual, preliminary, and final) and the construction phase (including project close-out), weather is on the Green, Blue, Orange, Red Line, or Mattapan Line Programs, with a focus on safety, quality, and control of schedule and budget.  The Integrated Transit Program is unique in its multifaceted scope and diverse requirements. The program requires "out of the box" thinking and collaboration to ensure functional team priorities do not take precedence over program goals.

• Manage multiple consultant and construction projects and contracts to ensure project and program requirements are fulfilled, and contract cost and schedule requirements are met.

• Manage assigned Green, Blue, Orange, Red Line, or Mattapan Line Programs projects per the following MBTA Manuals, policies, and procedures as may be amended from time to time, or program-specific delivery protocols and procedures if supporting a major MBTA program: Project Manager's Manual; Project Controls Manual; Quality Assurance Manual; Resident Engineer's Manual; Contract Administration Policies and Procedures; MBTA Directives published on the MBTA Web Page or provided directly by the Authority, as well as FTA Circular 4220.1F Third Party Contracting.

• Assist in the development of project scopes, budgets, and schedules as part of the capital planning process.

• Assist in the procurement of consultants and contractors, as required.

• Negotiate project assignments, task orders, amendments, change orders, and use of contingency and make recommendations for approval.

• Review and analyze monthly payments and schedule submissions from consultants and contractors.

• Coordinate and participate in MBTA stakeholder, Project Design Group meetings, value engineering sessions, constructability reviews, and risk workshops, as required.

• Coordinate project tasks with other MBTA Department personnel, including contract administration staff field staff, and other project coordinators, as required.

• Coordinate project tasks with other Departments, including the Capital Program Oversight Department (project controls and administration and finance), Engineering and Maintenance, Vehicle Engineering, and Railroad Operations, as required.

• Coordinate project activities with outside agencies, abutters, utility companies, community groups, and other third parties affected by the project, as required.

• Ensure that all work has been completed and necessary approvals have been obtained before advertising projects for construction, including budget approval, environmental permits and approvals, real estate actions and approvals, force accounts (e.g. utility, traffic, railroad operator), other agency and municipal agreements (e.g., MOU's, MOA's, Interagency Agreements) and other third-party agreements.

• Manage the construction project process from advertisement to contract closeout to ensure the project is completed on time and within budget.

• Resolve any conflicts that may occur throughout the life of the project.

• Manage on-call emergency repair contracts and other construction contracts, ensuring compliance with construction plans and specifications, as required.

• Assist in proactively identifying and resolving potential field issues.

• Analyze all contract proposals or bids and provide recommendations for senior management approval.

• Supervise professional staff including Resident Engineers, Construction Inspectors, and other administrative personnel as assigned.

• Secure commitments from MBTA Operating Departments concerning the availability of their resources.

• Organize and prioritize workload and be proactive in identifying project needs/requirements.

• Prepare project-related correspondence, reports, charts, and presentations utilizing Microsoft Word, Excel, Database, and PowerPoint.

• Prepare for and make project presentations to elected officials, community groups, and others as required.

• Work independently in addressing complex tasks in a time-sensitive environment.

• Follow up on actions required for task and project completion while seeking guidance as necessary.

• Respond to each inquiry, whether from a customer, vendor, or co-worker courteously and professionally consistent with the Authority's Customer Service quality standard.

• Respond, either directly or through others, to emergencies twenty-four (24) hours per day, seven (7) days per week.

• Uphold the rights and interests of the Authority while building and maintaining an effective relationship with employees.

• Drive a company or personal vehicle to visit work sites and/or attend off-site meetings.

• Perform related duties and projects as assigned.

• Indirectly supervise Resident Engineers, Construction Inspectors, and other admin staff.

• A Bachelor's degree in Engineering, Construction Management, Architecture, Urban Planning, Public Administration, Business, or a related field from an accredited institution.

• Five (5) years of experience in the management of railroad or transit projects (design and/or construction).

• Two (2) years of experience in a supervisory capacity or successfully leading very large projects.

• Related experience managing and supervising staff and consultants.

• Effective communication, organizational, analytical, time management, and interpersonal skills.

• Working knowledge of Microsoft Word, Excel, Database, and PowerPoint applications.

• Proven track record of collaboration, transparency, and problem-solving skills.

• The ability to effectively communicate with customers, employees, and vendors.

• Excellent customer service and conflict resolution skills.

• Must possess a valid driver's license.

• Availability to work twenty-four (24) hours per day, seven (7) days per week.

• The ability to supervise and work effectively with a diverse workforce.

Preference

• Registered Professional Engineer in Civil, Mechanical, Industrial, or Electrical disciplines.

• A Master's degree in Engineering, Construction Management, Public Administration, urban planning, or Business Administration from an accredited institution.

• Ten (10) years of experience in the management of transportation projects (design and/or construction) or related experience in a supervisory capacity.

• Experience in managing multiple simultaneous infrastructure projects with a construction cost of over $50 Million in an operating railroad environment.

• Experience in managing on-call bridge and tunnel repair or rehabilitation contracts.

• Strong project controls knowledge and ability to accurately evaluate consultant and contractor cost and schedule submissions.

• Familiarity with FTA, FRA, MBTA, and MassDOT rules and regulations regarding project delivery, environmental requirements, and permitting.

• Experience using Project Management Information Systems (e.g. E-Builder).