Senior Project Manager

City Of Santa Maria Santa Maria , CA 93454

Posted 3 weeks ago


For first consideration, please apply by December 2, 2019.

Please see the SELECTION PROCESS below for required attachment(s) to the electronic application. Applicants will not be able to "submit" the application, without first electronically attaching the required documents.

If you have further job-related questions please contact staff in the HR Division at 805-925-0951 x2203. If you are experiencing any technical (computer related) difficulties, please call the NEOGOV help line for technical assistance at 1-855-524-5627.


The City of Santa Maria is a full-service City with a City Council/City Manager form of government with over 700 employees, an annual budget of approximately $222 million for FY 2019-20 and serves approximately 108,000 constituents. The City of Santa Maria is located on the beautiful central coast of California and covers over 23 square miles.

The City has a harmonious balance of maintaining coastal and agricultural lands while promoting business. Santa Maria has been recognized nationally as an All-America City by the National Civic League and offers reasonably priced housing, community festivals, quality schools, and is in close proximity to beaches, cultural arts, a local airport, wineries, and higher education institutions.


As assigned, the Project Manager directs and manages large, complex, and technical projects. The Project Manager will oversee projects that involve multiple and dissimilar functions and seek to accomplish goals that address the combined interests and missions of City government entities or various communities of interest.


Someone who is/has:

  • Assertiveness

  • Conflict Management

  • Team Management

  • High Standards

  • Influence


Project Manager


Due upon application:

  • Cover letter

  • Rsum

  • Project Management Professional Certificate


The following duties are typical of this classification and are intended only to describe the various types of work that may be performed, the level of technical complexity of the assignment(s), and are not intended to be an all-inclusive list of duties. The omission of a specific duty statement does not exclude it from the position if the work is consistent with the concept of the classification, or is similar or closely related to another duty statement to address business needs and changing business practices.

Supervise, coordinate, and participate in the management of assigned projects; assign, supervise, train, and review the work of project management staff, contractors, and consultants assigned to projects; supervise project area formation; initiate enterprise-level projects including obtaining authorization and stakeholder commitments, demonstration of business need and project feasibility; develop and manage master project plans that coordinate individual work tasks, schedules, preliminary project funding plans, and project budgets. Organize project teams according to project requirements gaining and maintaining commitment from all involved agencies.

Assemble and lead groups to define project scope. Lead multi-agency interdisciplinary project teams to identify time frame, funding limitations, methods for accomplishing project deliverables, and allotments of available resources to project phases. Identify specific tools or equipment needed by the project team, and plan to obtain needed resources at the proper project phase or step; prepare project budgets that coordinate cost estimates, and summarize total expected costs and participating agency monetary commitments; accommodate changes and updates to schedules and budgets; develop methods to track project budget expenditures.

Monitor the progress of work assignments; develop consensus on project schedules and inform team members of project progress and potential schedule departures; administer vendor contracts; monitor and approve contractor performance. Lead public information meetings to convey project details and gather information. Write project status reports. Manage risks and respond to changes in risk over the course of the project.

Create documentation procedures to capture and deal with changes in original project plan. Lead creation of contractor Request for Proposals and Statements of Work in conjunction with stakeholders and contract and procurement staff; and integrate into contract documents.

Lead project teams to produce a work breakdown structure that outlines the project plan; and assign duties, responsibilities and scope of authority to project team members. Develop and implement plans to communicate with and involve project stakeholders. Identify project risks; identify which risks are likely to affect the project; and design strategies to manage and mitigate those risks.



Four years of college education from an accredited college.


Four years of significant project management experience. Additional applicable experience may substitute for educational requirement on a year?for?year basis.

OR any combination of education, training and/or work experience to demonstrate knowledge, skills, and abilities to meet the above minimum requirements.

Knowledge of:

Project management principles, processes, and techniques; team management principles and techniques; communication techniques to bring about agreement between divergent points of view; project Management professional standards; methods, techniques and procedures of program representation and coordination; general management principles and practices; techniques used to involve community members in development of projects affecting their community; methods and techniques of contract administration and procurement procedures; and principles and techniques used in budget management; principles and practices of exemplary customer service.

Ability to:

Apply current project management principles and professional standards; assemble and lead multi-disciplinary project teams; recognize technical issues that impact the projects and mitigate project risks; decide on logical actions to meet project requirements and deadlines; gather, consolidate and analyze facts in relation to administrative and operational requirements; and use a personal computer and software typical to project management, spreadsheets and word processing; manage multiple and large complex projects; communicate effectively with the regulatory bodies, and individuals and groups from different socio-economic backgrounds having divergent needs and points of view; speak effectively in public to groups or individuals to communicate technical information; communicate effectively in both oral and written form; take a proactive approach to problem solving; learn the organization, procedures, and operating details of the City department to which assigned; collaborate with a variety of diverse interest groups in reaching a consensus for the betterment of the community; attend work, as scheduled, on a regular basis, to effectively perform the position's required duties and responsibilities; Demonstrate an awareness and appreciation of the cultural diversity of the community; practice and exemplify the City of Santa Maria's Mission Statement; identify the scope of an assigned project and impact on local government and the community; establish and maintain harmonious working relationships with the public, co-workers, other government jurisdictional employees, professionals, and representatives of special interest groups; gain consensus among conflicting individuals and groups; write clear, concise and direct narrative and statistical reports; and apply general rules, regulations, standards and guidelines to specific technical problems.


Possession of a valid and appropriate California Driver License. Must have and maintain a satisfactory driving record and be insurable to operate City vehicles.


Project Management Professional certified.


Computer workstations, laptops, printers, mobile devices, phones, other computer peripheral and telecommunications equipment; servers and network devices; productivity software and various application software; small hand tools; calculator; telephone; copy machine; and fax machine.


Applicants are required to apply online. Hard copy application packets will not be accepted in lieu of applying through the online process.

However, persons who believe they are qualified under the Americans with Disability Act (ADA) or California Fair Employment and Housing Act (FEHA) may request a reasonable accommodation to participate in the recruitment process.

The request must be received by Human Resources with sufficient time prior to the final filing deadline, to allow for the request to be considered through the interactive process.

The completed electronic application packet will include the online application and supplemental questions, and electronic attachments of a resume, and cover letter. For any technical difficulties or help with attaching documents to your application, please contact NEOGOV at 1-855-524-5627.

Although you are unable to make changes to a completed application or add additional documents once you initially submit your packet, should you need to make corrections or attach a document you missed, you may only do so by submitting an entire new application packet prior to the final filing deadline. Please note if you reapply, ONLY your most recent application will be reviewed; all portions of previous applications submitted will be automatically archived without review. It is the applicant's responsibility to submit a fully completed application for Human Resources review; incomplete applications will be subject to disqualification.

The most qualified candidates will be selected to appear before a panel for an oral interview. Those applicants invited to interview will be notified electronically at the e-mail address provided by each candidate through application process.

Therefore, it is the applicant's responsibility to provide an accurate email address and to allow their inbox to receive emails in regard to this recruitment. The oral board will recommend a limited number of candidates to the eligibility list from which the new Project Manager may be selected.

Prior to an offer of employment, applicants must pass a thorough background investigation.

If at any time during the recruitment any portion of your application packet does not meet the requirements you may be disqualified from further consideration in this recruitment.

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Senior Project Manager

City Of Santa Maria