Senior Project Manager

Job Description Summary

The Senior Project Manager leads, manages, and coordinates complex and technically challenging capital improvement, department operational projects from establishment of project scope through completion including warranty period if applicable. Duties may include, but are not limited to, project research; document drafting and preparation; contract review and development; plans, specification, and bid document preparation; bid coordination and review; project updates; construction administration; on-site inspection and coordination; and other related tasks as assigned by the Supervisor.

The ideal candidate for this position will be a registered Professional Civil Engineer (PE), with eight or more years of experience in Civil Engineering design and/or management of capital improvement transportation and infrastructure projects, have at least one year experience mentoring technical and professional staff, have at least one year experience in a government environment and have a bachelor's degree in civil engineering or a related field.

At the City of Goodyear, you will be a part of an organization that values its employees as its greatest asset. You will become part of a dedicated team of professionals that are committed to build and maintain a highly engaged workforce. You will be challenged to learn and grow in an environment that values employee development and career-building. You will thrive in a culture of innovation. We believe that successful employees are those that possess these six core values:

Adaptability

• Integrity

• Initiative

• Empathy

• Optimism

• Innovation

Only a limited number of the most qualified applicants meeting the City's requirements will be invited for an interview. The examination process for this position will consist of a panel interview. All communication regarding application status and interview notifications will be sent via email- please monitor your junk/spam email for communication as it will come from a system generated source.

Essential Functions

This information is intended to be descriptive of the key responsibilities of the position. The following functions do not identify all duties performed by the incumbent. Other duties and responsibilities will be performed as assigned.

• Prepares request for proposals/qualifications, manages the consultant selection process, prepares contracts for outside professional services and construction services, makes recommendations to Supervisor for the project delivery method, attends meetings, reviews plans and cost estimates, makes technical decisions and recommendations to consultants, coordinates with various departments, and prepares plans and specifications for a variety of capital improvement projects.

• Prepares status reports, and presents project status to supervisor to update Department Director, Deputy City Manager, City Manager, and/or Council. Prepares Council Action Forms (COAC) and presents to Council.

• Facilitates the advancement of complex projects through various phases of implementation. Plans, organizes, and administers project designs and construction contracts; and monitors process of contracting services, schedules, and meetings.

• Prepares project budgets and schedules.

• Meets with City staff, consultants, and other stakeholders to determine project scope of work and requirements to meet and conform to City standards.

• Communicates with the general public, contractors, consultants, other City employees, vendors, management, public officials, and others to successfully complete the project.

• Attends meetings that relate to projects (pre-bid, pre-construction, construction progress, Council meetings), visits and inspects construction sites for progress.

• Resolves procedural, operational, and other project-related problems and confers with supervisor when developing and proposing solutions and implementing solutions.

• Organizes public meetings to solicit input for development/design of projects.

• Communicates with the public to provide proper information regarding planned projects and projects currently underway.

• Provides information and updates to the Communications Manager.

Requirements

• Formal Education/Knowledge:Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent.

• Experience:Minimum five years of experience in a related field.

• Certifications and Other Requirements:Valid Driver's License

• Reading:Work requires the ability to read and interpret general correspondence, memorandums, letters, blueprints, construction plans, contract documents, microfiche reports, as-builts, technical specifications, engineering drawings, etc.

• Math:Work requires the ability to perform general through complex math calculations such as addition, subtraction, multiplication, division; calculate decimals and percentages; perform mathematical operations involving basic algebraic and geometric principles and formulas; and compute quantities and make cost estimates.

• Writing:Work requires the ability to write general correspondence, memorandums, letters, reports to staff and Council, information to the general public, project conditions, change orders, and construction notes or related information clearly so there is little possibility of misinterpretation by contractors.

• Managerial:Job has no responsibility for the direction or supervision of others but may provide advice/direction to an employee with less experience/skill or tenure.

• Budget Responsibility:Significant

• Oversees budget preparation of a project budget. Reviews and approves expenditures of significant budgeted funds for the department or does research and prepares recommendations for city-wide budget expenditures.

• Policy/Decision Making:Significant

• The employee normally performs the duty assignment according to his or her own judgment, requesting supervisory assistance only when necessary. Projects and daily work are managed with little oversight, however special assignments and significant work products may be reviewed upon completion. Typically positions in this category are supervisor to mid-management jobs.

• Technical Skills:Broad Application

• Work requires advanced skills and knowledge in approaches and systems, which affect the design and implementation of major programs, solutions for highly complex issues, and/or processes organization-wide. Independent judgment and decision-making abilities are necessary to apply technical skills effectively.

• Interpersonal/Human Relations Skills:High

• Interactions at this level typically result in recommendations regarding policy development, changes in policy, and implementation of policies. Interactions at this level are typically concerned with providing communications at higher levels of organizational operations and may utilize activities such as evaluating customer satisfaction, developing cooperative associations, and allocating resources to improve work operations, work quality, overall achievement of organizational goals and objectives, and customer satisfaction.

12 Month Objectives

Within 3 months:

1.Gain a clear understanding of each of the City's Core Values along with the expected behaviors associated with each to ensure you are modeling those behaviors daily.

2.Become familiar with the City's CIP structure in general and with your assigned project's Scope, Schedule, and Budgets.

3.Become familiar with the city and department policies and Standard Operating Procedures.

4.Develop a Project Management Plan for each CIP project assigned.

5.Submit project update reports to appropriate project stakeholders monthly.

6.Prepare an agenda and attend biweekly one on one meetings with your supervisor.

7.Update CIP monthly reports to include, but not limited to the Procurement Planner, Monthly CIP Meetings, Monthly CIP Map Updates, Project Status Reports, etc.

Within 12 months:

8.Establish and maintain effective working relationships with all city departments with an emphasis on the Development Services Department, Budget and Finance Department including the Procurement Office, and the Legal Department including Real Estate.

9.Become familiar with the City of Goodyear Engineering Design Standards and Details Manual and with the various Approved Equipment and Materials Lists.

10. Become familiar with the City of Goodyear's electronic plan review system ProjectDox.

11. Assist in the preparation/revision of the City's CIP Plan by working with CIP Owners and appropriate city departments to review and prepare accurate Scopes, Schedules and Budgets.

12. Participate in continuous improvement fundamentals to advance the efficiencies by which the Engineering PM Section operates and administers the city's CIP.

13. Provide general assistance to the CIP Manager and other Engineering staff as necessary.