Senior Project Administrator (Fleet Services)

WHO WE ARE

This position is eligible for a hybrid (both remote and onsite) telework arrangement. The candidate's permanent residence must be in Minnesota or Wisconsin.

We are Metropolitan Transportation Services (MTS), a division of the Metropolitan Council. MTS provides direct transit service through contracts or partnerships with counties to deliver five major programs: Metro Mobility/ADA, Transit Link dial-a-ride, Micro Transit, contracted regular-route bus service, and Metro Vanpool. MTS also conducts planning for the regional transportation system, including highways, transit, aviation, freight, and bicycle and pedestrian connections. The Metropolitan Council is the region's federally designated Metropolitan Planning Organization. More information about us on our website.

MTS has a vacancy for a Senior Project Administratorfor Fleet planning and purchasing. MTS is responsible for over 1,200 Council-owned transit vehicles with a replacement value of over $300 million. The MTS transit fleet ranges from SUVs (Sport Utility Vehicles), small cut-away buses, heavy-duty transit buses of various sizes, and over-the-road coaches. The fleet supports the programs identified above as well as the Suburban Transit Programs (STPs).

How your work would contribute to our organization and the Twin Cities region:

The Senior Project Administrator (Fleet Services) manages fleet purchases (replacement and expansion fleet) through long- and short-range budget development. Other broad-range fleet functions include, but are not limited to, vehicle and equipment acquisition and tracking. These efforts are coordinated with MTS fleet staff, MTS finance and grants department, procurement department, equipment vendors, and as appropriate - private contractor staff, MnDOT, Metro Transit Staff, Metropolitan Council Committees, and STPs. The Senior Project Administrator coordinates new vehicle inspections and acceptance of new vehicles. The position along with the Fleet Manager ensures division compliance with Council policies, applicable local laws, and federal regulations. In addition to fleet purchasing duties, the Sr. Project Administrator is responsible for updating and coordinating the federally required Transit Asset Management Plan and annual updates for MTS.

What you would do in this job

• Develop an annual six-year Capital Improvement Plan through collaboration with the MTS Business Systems Analyst (BSA) and MTS finance to identify fleet projects for the Authorized Capital budget.

• Develop vehicle specifications through coordination with MTS staff, contractor staff, fleet vendors, and others as necessary.

• Coordinate with the Procurement Department to purchase equipment by following the procurement process which may include issuing Requests for Proposals (RFPs) for vehicles and vehicle-related equipment.

• Complete Independent Cost Estimates (ICE) and Price Analysis for equipment purchases.

• Obtain Council authorization for equipment purchases to ensure fleet replacement schedules are followed.

• Procure bus-build inspection services that occur at the manufacturing facility.

• Travel out of state for meetings and bus inspections with vendors, inspectors, and manufacturing representatives.

• Works with the Fleet Manager to develop and refine fleet policies and procedures associated with vehicle asset management.

• Works with the Fleet BSA, coordinating the tracking of the fleet build process from line entry at the manufacturing facility to delivery of the fleet to the transit contractor.

• Assure compliance with all Federal, State, and, Council requirements at the time of procurement, and at disposal.

• Consult with STPs and County transit staff to understand fleet requirements and consider requested vehicle options.

• Provide the required fleet narratives for National Transit Database purposes annually as well as updates to the Transit Asset Management Plan.

What education and experience are required for this job (minimum qualifications)

Any of the following combinations of experience in project management or asset management including experience in at least one of the following areas: budget development and management, supervision of staff, policy development, contract oversight, AND completed education in accounting, business administration, finance, transportation planning or a related area.

• Bachelor's degree AND four (4) years of experience.

• Associate's degree AND six (6) years of experience.

• H.S. Diploma/GED AND eight (8) years of experience.

NOTE: This position will require regular local travel to contractor garages and Metropolitan Council facilities in the Metro Area; including occasional air transportation to manufacturing facilities in North America.

What additional skills and experience would be helpful in this job (desired qualifications):

• Project Management Professional (PMP) certification.

• Experience with public transit and /or public policy.

• Experience with FTA purchasing compliance.

• Experience with small bus and heavy-duty bus specifications.

• Experience with FTA TAM planning.

What knowledge, skills and abilities you should have within the first six months on the job:

• Skill (advanced) in MS Excel, in particular, creating pivot tables and graphing.

• Knowledge of project management principles.

• Skill in detail-orientation.

• Skill in Microsoft Word, MS PowerPoint with experience in calendaring.

• Skill in persuasion and influence with internal and external business partners.

• Skill in negotiating and soliciting buy-in with individuals to gain their understanding, cooperation, and action.

• Ability to read, analyze, and interpret professional journals, technical procedures, and government regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of customers or clients.

• Ability to calculate figures and amounts, such as discounts, interest, and percentages. Ability to apply concepts of basic algebra and geometry.

Additional information

Union: AFSCME Grade H

FLSA Status: Exempt

Safety Sensitive:No

Full Salary: 37.50 -$56.60 hourly/ $78,000 -$117,728 annually

What your work environment would be:

You would perform your work in a standard office setting. Work may sometimes require travel between your primary work site and other sites as well as field observations. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of the position.

What steps the recruitment process involves:

• We review your minimum qualifications.

• We rate your education and experience.

• We conduct a structured panel interview.

• We conduct a selection interview.

Once you have successfully completed the steps above, then:

If you are new to the Metropolitan Council, you must pass a drug test and a background check, which verifies education and employment, and covers your driving record (if applicable to the job) and any criminal record. If you have a criminal conviction, you do not automatically fail. The Metropolitan Council considers felony, gross misdemeanor, and misdemeanor convictions on a case-by-case basis, based on whether they are related to the job and whether the candidate has demonstrated adequate rehabilitation.

If you are already an employee of the Metropolitan Council, you must pass a criminal background check if the job you're applying for is safety-sensitive, is a supervisory or management job, is in the Finance, Information Services, or Human Resources departments, or has access to financial records, files/databases, cash, vouchers or transit fare cards.

IMPORTANT: If you make a false statement or withhold information, you may be barred from job consideration.

TheMetropolitan Council is an Equal Opportunity, Affirmative Action, and veteran-friendly employer. The Council is committed to a workforce that reflects the diversity of the region and strongly encourages persons of color, members of the LGBTQ community, individuals with disabilities, women, and veterans to apply. If you have a disability that requires accommodation during the selection process,please emailHR-OCCHealth@metc.state.mn.us.