This position will be located in Washington, DC, and the incumbent will be part of the West Africa and Middle East Regional Office (WAMERO). The position will be responsible for providing support to projects based in the Dominican Republic, other parts of Latin America, and in any other country supported by WAMERO. The Program Officer provides technical assistance and support to projects and the overall country platform. He/She collects, compiles, and analyzes information relevant to country programs. The incumbent provides administrative and project support, in addition to communication efforts related to program management and execution. He/She ensures compliance with internal and external regulations and should have experience in managing diversified funding sources. The position monitors budgets for programs and develops monitoring systems for reviewing project statuses. They ensure completion of program objectives while adhering to budget, scope, and schedule requirements. He/She develops and reviews work plans, prepares presentations, and supports other related program objectives and deliverables. The incumbent for this position must be fluent in Spanish.
Oversees and represents the organization in all aspects of the program in coordination with project leaders. Ensuring integrity of design and implementation of program, achievement of project performance objective, and deliverables.
Supervises and mentors staff and provides training on systems, policies, and regulations.
Provides support to program management teams, administratively and technically, such as troubleshooting, updates to work plans, travel coordination and program activities monitoring.
Supports program/project to provide high quality deliverables to clients.
Provides technical input to projects, including monitoring and evaluation.
Tracks performance against Financial Cost Objective (FCO) ID, project timelines, budget, objectives, and deliverables.
Works with Project Manager on developing budgets, proposals, managing grants, project materials, and information.
Provides timely and high quality work plans with programmatic, financial, technical reports.
Monitors budgets, ensuring accountability of all project activities.
Facilitates communication by answering partner inquires and monitoring project websites.
Designs, implements, and coordinates specific program activities and may conduct research to achieve program goals.
Develops, reviews, and/or translates reports, briefing papers, press releases, and presentations as necessary for one or multiple projects/programs.
Documents and shares project accomplishments, challenges, and lessons learned among internal and external partners.
Develops and maintains relationships serving as the liaison for internal units, (finance, contracts, HR), as well as government officials, local communities, and other organizations.
Identifies resource development opportunities and supports the writing, budget preparation and general development of proposals.
Represents organization in matters pertaining to the execution of the program.
Strong knowledge of concepts, practices and procedures with program design.
Excellent oral and written communication skills. Excellent and demonstrated program/project management skills.
Ability to influence and collaborate with others.
Ability to analyze and interpret data, identify errors and prepare reports.
Problem Solving & Impact:
Works on problems of complex scope that require evaluation of variable factors.
Demonstrates good judgment in selecting methods, techniques, and evaluation criteria for obtaining solutions.
Networks with key internal and external personnel.
Decisions may cause delays or failure to achieve results that impact departmental goals.
Determines methods and procedures on new assignments and may coordinate activities of other personnel.
Typically reports to a Manager/ Associate Director/ Director.
Bachelor's Degree or its International Equivalent Knowledge/Information Services, Communications, Education, Environment, Health, Behavioral, Life/Social Sciences International Development, Human Development or Related Field.
Project Management (PM) Certification preferred.
Typically requires a minimum of 8 + years' experience with program management, cross- cultural communications, US Government rules and regulations.
Substantial experience using computerized information systems.
Articulate and professional and able to communicate in a clear, positive fashion with clients and staff.
Must be able to read, write, and speak fluent English; fluent in Spanish.
Prior team lead experience preferred.
Demonstrated leadership experience preferred.
Typical Physical Demands:
Technology to be Used:
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
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