Job specifications are intended to present a descriptive list of the range of duties performed by employees. Specifications are not intended to reflect all duties performed within the job.
A Senior Program Officer is required to perform a wide variety of duties to ensure the successful implementation of academic exchange programs managed by the Study of the U.S. Branch. The Senior Program Officer position will serve in the Study of the U.S. Branch working primarily on the Mandela Washington Fellowship. The requirements of the position include assisting in the coordination of various grants processes including the solicitation and analysis of proposals; providing program direction and guidance to cooperative agreement awardees and sub-awardees; planning and monitoring unique, high- level exchange programs for students, scholars, and professionals; overseeing Institutes and other activities associated with the exchange programs such as follow-on activities, conferences, and events; serving as liaison with posts and regional bureaus; conducting site visits to U.S. universities for monitoring as appropriate; traveling to pre-departure orientations or other events abroad if needed; participating in outreach activities; finalizing Fellow recruitment and selection procedures for the Mandela Washington Fellowship; manage logistics including visas, fiscal data, plane tickets, coordination of the summit and internships, among other tasks; and contributing as a member of the SUSI team. Other duties include keeping abreast of all relevant academic exchange activities in a particular region, devising or modifying programs to meet changing political situations and educational needs; preparing visa documents; serving on grant panels; preparing briefing papers, memoranda, talking points, speeches, social media content, correspondence, and other documents; responding to taskers within deadlines; and representing ECA at workshops, conference, orientations, and meetings with government representatives, implementing partners, and the public.
Essential Duties and Responsibilities:
Plans, develops, implements, and evaluates academic exchange programs managed within the
Study of the U.S. Branch, in consultation with posts and missions, ECA management, geographic bureaus, and high level elements in the U.S. academic, government, and professional communities.
Establishes and maintains relationships with these groups to develop the exchange programs to meet changing political situations or new priorities in the United States government. Provides program direction and guidance to cooperating agencies and host universities; oversees institutes, follow-on activities and other events related to the Institutes; and oversees program implementation. Evaluates and refines programs to ensure they remain useful, cost-effective, and timely.
Provides programmatic monitoring for grants and/or cooperative agreements in accordance with established ECA grants policy and federal regulations. Manages budget and fiscal aspects of grants and/or cooperative agreements, and monitors expenditures made by cooperating agencies.
Develops and adheres to grant cycles in accordance with the passage of the Bureau's annual appropriation and the ECA grants calendar. Oversees the recruitment and selection of participants, and facilitates all aspects of the exchanges keeping abreast of all participant activities. Consults closely with supervisor to proactively resolve or address problems.
Exercises sound judgment with regard to those developments that can be resolved independently and those requiring higher level input.
Establishes and maintains liaison with stakeholders including posts and missions, other DoS bureaus, other USG agencies, Fulbright Commissions, U.S. academic and international exchange communities and officials, and foreign government representatives to build effective relationships in support of ECA's strategic goal of promoting international understanding.
Represents ECA at conferences, workshops, orientations, inter- and intra-agency meetings, and at meetings with implementing partners and the public.
Responds within deadlines to taskings from supervisor, senior bureau, and department management or Congressional staff for quantitative and qualitative information on exchange activities; and obtains appropriate clearances. Drafts speeches, talking points, memoranda, and other documents that advance Bureau objectives and analyze the impact of DoS exchanges.
Non-Essential Duties: Other duties and responsibilities as assigned.
Qualifications - Experience, Education and Licensure:
Education and/or work experience related to international educational exchanges, and/or other types of international study, programming or activities.
Knowledge of the Department's mission particularly with respect to educational and academic exchanges, and the role exchanges play in the conduct of U.S. foreign policy.
Skill in program and project management techniques and tools in order to oversee the development, implementation, and maintenance of international exchange programs.
Knowledge of grants administration regulations, processes, and activities in order to oversee a myriad of grants-related activities.
Skill in oral and written communications in order to prepare and present analysis, provide advice and guidance, brief audiences, solicit information, and defend proposals.
Ability to represent the Department, Bureau, and organization in a variety of domestic and international settings.
Ability to initiate and maintain effective contacts with DoS elements, other USG entities, contract institutions, and U.S. institutions of higher education involved in the conduct of academic exchange programs.
Ability to use various computer applications and familiarity with the potential uses of electronic information storage and retrieval in order to maintain information databases.
Excellent ability to build and maintain strong working relationships with colleagues.
Strong ability to work independently, with minimal supervision, and multi-task in a high volume, fast-pace work environment.
Strong organizational skills and excellent creative thinking and analytical skills.
Ability to interact with all nationalities in a culturally sensitive manner.
Experience in or knowledge of one or more world regions.
A minimum of seven (7) years of related professional work experience is required for this position.
Note: Contractor staff working in this position is expected to have access to the Department's computer networks, information systems and networks, and data bases relevant to their duties.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential functions may require maintaining physical condition necessary for frequently bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with the opportunity to move about. Occasionally there may be a need to move or lift moderately light items up to 35 pounds. Near visual acuity to review written documentation; ability to hear and understand speech at normal room levels and on the telephone; manual dexterity to operate a telephone and keyboard; lift horizontally and vertically.
Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse and multi-line telephone system. The noise level in the work environment is usually moderate.
Additional Qualifying Factors:
Must have the ability to obtain and maintain a secret security clearance. In addition, a satisfactory background screening, negative drug test, positive references and proof of identity and legal authorization to work in the United States and for TTI are required.
Native preference applies
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex national origin, or protected veteran status and will not be discriminated against on color, religion, sex, national origin, or protected veterans status and will not be discriminated against on the basis of disability or any other status protected by law
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