Senior Program Coordinator, Graduate & International Program, School Of Law

Job Posting Title:

Senior Program Coordinator, Graduate & International Program, School of Law

Hiring Department:

School of Law

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Exempt

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

Job Details:

General Notes

The University of Texas School of Law strives to create and promote an environment that values kindness and mutual respect and a culture that provides a deep sense of belonging for each member of our community.

The University of Texas at Austin provides an outstanding benefits package to staff, including:

• Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)

• Vision, dental, life, and disability insurance options

• Paid vacation, sick leave, and holidays

• Teachers Retirement System of Texas (a defined benefit retirement plan)

• Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)

• Flexible spending account options for medical and childcare expenses

• Training and conference opportunities

• Tuition assistance

• Athletic ticket discounts

• Access to UT Austin's libraries and museums

• Free rides on all UT Shuttle and Capital Metro buses with staff ID card

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Purpose

The Graduate & International Program Office manages the LL.M. Degree Program, Incoming and Outgoing Exchange Programs, and the Institute for Transnational Law (ITL). Our team is looking for a self-starting, curious, internationally-minded person with a strong ability to communicate complex information clearly. This role's main responsibilities will encompass the admissions processing of the LL.M. applicants and incoming exchange students. It requires strong analytical abilities and attention to detail. This role is essential to the smooth operations of the programs.

Responsibilities

• Coordinate admissions of LL.M. applicants, answer all inquiries of LL.M. applicants, and overall manage the admissions process of LL.M. applicants. Manage admissions for incoming exchange students. Manage the operations of the LL.M. degree program and the program for incoming exchange students. Position works closely with and reports to the Assistant Dean of Graduate & International Programs and Assistant Director of Graduate & International Programs. Manage, coordinate, and support all operations of the LL.M. program related to students including admissions.

• Serve as primary contact person for the LL.M. program with Texas Global, the UT Graduate International Admissions Center, the Law School Admission Council, and the School of Law regarding all admissions procedures. Coordinate and support faculty committee on LL.M. program and Assistant Dean including track data, prepare reports, research other programs, answer questions from faculty, plan meetings, track policies, develops and maintains expenses and budget information, etc. Coordinate with other School of Law and university-wide departments as necessary.

• Develop and coordinate programming, including organizing workshops and conferences that further the goals of all three programs.

• Manage, update, and organize LLM, Exchange, ITL, and ITAM program websites and social media platforms.

• Travel to recruiting and professional development events: virtual, domestic, and international. Develop recruiting strategy for LL.M. students.

• Create and update marketing materials for distribution. Develop marketing strategy for LLM program.

• Process incoming visiting scholar applications and facilitate visiting scholar onboarding. Manage logistics for Institute for Transnational Law fellows.

• Support incoming exchange students academically and socially, including advising and event planning.

• Other related duties as assigned.

Required Qualifications

Bachelor's degree or experience (minimum five years) in coordinating a program. Excellent writing and communication skills. Ability to develop and maintain effective working relationships with diverse individuals, including faculty, staff, and students. Ability to multi-task efficiently and make decisions quickly but thoughtfully under tight timelines.

An international outlook and open-mindedness are required when working with these diverse populations and programs.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience working in an academic setting. Experience working in a legal setting. Interest in international travel. Demonstrated interest in cultivating and facilitating global connections. JD, LLM, or foreign equivalent degree. Foreign language proficiency.

Salary

$60,000 + depending on qualifications

Working Conditions

May work around standard office conditions. Repetitive use of a keyboard at a workstation, use of manual dexterity. Lift and move standard office files and supplies. Wear appropriate office attire. Accept supervision and feedback. Work hours may include occasional evenings, weekends, and some holidays during peak periods to meet deadlines, attend events, or accommodate travel. On-site work is the normal expectation for this position in the first six months, but remote work up to two days per week will be considered based on the successful completion of that probationary period.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.