Senior Procurement Coordinator

Who We Are

Pacific Clinics is California's largest community-based nonprofit provider of behavioral and mental health services and support. Our team of more than 2,000 employees speak 22 languages and are dedicated to offering hope and unlocking the full potential of individuals and families through culturally responsive, trauma-informed, research-based services for individuals and families from birth to older adults.

Who We Serve

Pacific Clinics serves children, transitional age youth, families, adults, and older adults. We offer a full range of mental and behavioral health services, foster care and social services, housing, continuing adult education and early childhood education programs to Medi-Cal eligible individuals and families throughout Alameda, Contra Costa, Fresno, Kings, Los Angeles, Madera, Orange, Placer, Riverside, Sacramento, San Bernardino, San Francisco, Santa Clara, Solano, Stanislaus, Stockton, Tulare and Ventura Counties.

What We Offer

• Pay Range: $29.19 to $33.79 hourly. Compensation may vary based on skills, experience, education, and location.

• We Offer Medical, Dental & Vision benefits, retirement options, Flex Spending, EAP, and more!

• Employee engagement and advocacy opportunities to advance our justice, equity, diversity, and inclusion agenda across our Agency and throughout the communities we serve.

JOB SUMMARY

Schedule: Monday through Friday 8am-5pm

Responsible for the administration and oversight of key purchasing processes. This includes ensuring clerical and purchasing-related tasks are complete independently or with assistance from department staff members. Additionally, provide daily accounts payable, purchasing operations and employee receivable services under acceptable accounting principles standards. This role is under the direction of the Procurement Manager.

RESPONSIBILITIES AND DUTIES

• The Senior Procurement Coordinator is responsible for the administration and maintenance of the company's purchasing cards program(s) including setting deadlines for employees to file expenses, recording expenses into Sage Intacct and ensuring purchases comply with company policies and working with the accounting department.

• Administration and maintenance of the agency's centralized office supplies program, working closely with the Accounts Payable & Procurement Manager and Accounting and Finance staff to ensure best pricing, policy compliance, timely and accurate processing, and vendor management.

• Along with the Procurement Manager creates efficiencies in procurement as we continue to consolidate practices.

• Ensures all purchase orders and receipts are processed in a timely fashion through Sage Intacct and all necessary paperwork is properly maintained.

• Provides accounting and finance team members with needed ad-hoc reporting.

• Aids programs during annual budgeting process to help control spending.

• Collaborates with Accounts Payable to settle price discrepancies between purchase orders and invoices.

• Oversees purchase requisitions ensuring all parties are abiding by the respective contracts.

• Continually monitor tasks, projects, and job responsibilities to ensure timely completion of associated tasks while maintaining proper record keeping for internal and/or audit purposes.

• Advises the procurement manager on areas of improvement within the department.

• Attends and participates in staff meetings to provide input towards department development and staff training and contribute to the efficiency and effectiveness of department operations and communication.

• Interacts with other internal programs, clinical/support staff, and external sources such as school or community personnel as applicable.

• Models Pacific Clinics' approach, mission and core values in all communication and correspondence.

• Communicates effectively with a culturally competent and diverse consumer population and promotes favorable interaction with managers, co-workers, and others.

• Performs other responsibilities, as assigned, to support department and business needs.

OTHER DUTIES AND RESPONSIBILITIES

• Initiate and maintain professional interactions and communication with Clinic's employees and/or others

JOB SPECIFIC COMPETENCIES

• Attention To Detail.

• Works Independently.

• Supervision and Accountability.

• Reviews Accuracy of Data.

• Computer Operations.

CORE ABILITIES

• Demonstrate working in an environment that promotes compassion, service, and social justice.

• Monitor.

• Persuade and negotiate.

• Train employees.

• Troubleshoot.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

MINIMUM EDUCATION AND/OR EXPERIENCE

• High School Diploma or GED required.

• Minimum of five (5) years of Procurement experience.

• Demonstrated track record of increasing responsibilities and success.

• Hands on experience in accounts payable, employee receivable and procurement.

• Strong interpersonal, excellent customer service skills required.

• Ability to set priorities, manage multiple tasks, and deliver results in a fast-paced work environment while maintaining attention to detail.

• Excellent computer skills and demonstrated ability to work in a Windows environment (including Work and Excel).

• Must possess a valid California driver's license and maintain an insurable driving record under the Clinics' liability policy.

OTHER SPECIFIC REQUIREMENTS

• Detailed and thorough knowledge of bookkeeping methods and theory.

• Operational knowledge and understanding of accounting software applications (i.e., Microsoft Excel and Sage Intacct).

PREFERRED QUALIFICATIONS

• Associate of Arts/Science (A.A./A.S.) degree preferred.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop; kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

LEVEL OF CONTACT WITH CHILDREN

May/will have supervised contact with children.

May/will have unsupervised contact with children.

Will not have unsupervised contact with children.

Requires full background check and TB exam.

Requires physical.

Current First Aid/CPR Certification.

DRIVING PRIVILEGES

May be called upon to drive on agency business. Needs acceptable MVR and appropriate insurance coverage.

Required to drive agency vehicle. Must have clean MVR, appropriate insurance coverage, and attend age