Senior Procurement Analyst-1

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Weekly Work Hours

40

Compensation Range

Staff Range N07

Salary Minimum

$75,000.00 Annually

FLSA

United States of America (Exempt)

Position Type

Staff

Position Summary

Works with all Dallas College locations regarding the procurement process, i.e., procuring materials, equipment and supplies and comply with state statutes and College procurement procedures. Position specializes in complex professional service and/or construction service procurements.

Required Knowledge, Skills and Abilities

• Knowledge of procurement, managing and successful negotiation with vendors and suppliers.

• Ability to review procurement requisitions to ensure completeness and compliance with college policies and procedures as well as regulatory statutes regarding the procurement of goods/services.

• Keep up to date on changes in state laws, policies and procedures to continue current working knowledge.

• Keeps abreast of technological changes and best practices within the industry through professional development activities.

• Knowledge to develop specifications, prepare bid documents and make recommendations regarding purchases.

• The ability to review, monitor, and approve procurement orders to select suppliers using Jaggaer eProcurement-based procurement systems.

• Demonstrated knowledge of eProcurement procurement applications.

• Able to manage multiple projects and priorities simultaneously in a fast-paced work environment.

• Must be detail oriented with the ability to discover potential risks to the college.

• Ability to analyze contracts with an eye toward reducing costs and increasing profits, while ensuring compliance with the law and college policies and procedures.

• Ability to build and maintain collaborative work relationships with individuals internal/external to the organization to acquire new and innovative business and ideas.

• Ability to use independent judgment and work collaboratively in a team environment.

• Able to represent the organization to key stakeholders, the public and business partners.

• Ability to attend stakeholder functions after work hours, as required.

• Ability to perform detailed work related to purchasing with good judgment, accuracy, confidentiality and promptness.

• The ability to research and investigate sources of supply, comparing and analyzing specifications to facilitate the procurement of goods and services.

• Able to interpret, guide, and provide procurement information to college personnel to ensure compliance with policies and procedures.

• Must be detailed oriented with the ability to discover potential risks to the college.

• Excellent analytical and organizational skills with the ability to prioritize multiple projects with high attention to detail.

• Must have excellent organizational and communication skills and is able to function in a fast-paced, constantly changing work environment.

• Advanced skills in Microsoft Office Suite.

• Strong knowledge and experience in providing effective customer service.

Physical Requirements

Normal physical job functions performed within a standard office environment. Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities.

Minimum Qualifications

• Associate degree plus four (4) years of related experience.

• Official transcripts are required.

• Must possess a current and valid Texas driver's license.

• Experience with Jaggaer/SciQuest or other procurement and contracting solutions.

• Knowledge of procurement business software applications.

• Bilingual or multilingual preferred.

• Will be subject to a criminal background check. Some positions may be subject to a fingerprint check.*

Key Responsibilities

• Initiates bid/proposal/quote processes on behalf of Dallas College for services, supplies, construction, and equipment.

• Prepares and processes purchasing forms and obtains proper business documentation for validation purposes.

• Resolves purchase order/contract disputes and discrepancies related to delivery, shipment, and compliance.

• Remains current on legal, regulatory and industry changes that affect the procurement industry through professional development activities.

• Selects potential suppliers and secures suppliers quotations using appropriate bid/proposal process; assist with registration of suppliers per commodities in Total Supplier Management.

• Conducts bid opening, tabulates, and analyze results and prepare bid/proposals for evaluation and approval.

• Monitors performance of suppliers and maintains/ distributes related records and reports.

• Performs debriefings with contractors not awarded contracts.

• Builds and maintains productive working relationships with internal/external clients and peers in order to meet business needs.

• Interviews supplier representatives to identify new sources of materials and services and to analyze supplier potentials.

• Assist suppliers in understanding how to conduct business with Dallas College.

• Provides suppliers with requested information or documents.

• Assist end-users with writing and evaluating specifications and scope of works and performs reviews regarding price and cost analyses.

• Assists in the administering and monitoring of technical and complex contracts.

• Acts as a liaison between department and contractor in case of disputes, clarifications, and complaints.

• Provides interpretation of procurement policies.

• Provides guidance, recommendations and advice to internal departments on procurement methodologies/processes, sole source efforts, and timelines.

• Resolves problems and issues that may arise from procurement of services, supplies and equipment with internal and external clients.

• Contacts suppliers regarding delinquent deliveries, damaged or duplicate deliveries, and resolves discrepancies between invoices and purchase orders.

• Utilizes organizational skills in planning, directing, and prioritizing multiple assignments.

• Uses excellent interpersonal, analytical, oral and written communication skills to effectively communicate with individuals within Dallas College and external business partners.

• Performs all duties and maintains all standards in accordance with Dallas College policies and procedures.

• Completes required Dallas College Professional Development training hours per academic year.

• Performs other duties as assigned.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance.

About Us

Since 1965, Dallas College, formerly Dallas County Community College District, has served more than three (3) million students. Comprising seven campuses located around the Dallas/Fort Worth area, we are one of the largest community college systems in the state of Texas. We strive to be a leader in the community college space, placing students at the center of everything we do.

Dallas College is committed to cultivating an environment of opportunity and belonging for all students and employees. We recognize that the Dallas College workforce, and the diverse talent that stems from it, is directly linked to our success. We are part of an equal opportunity system that provides education and employment opportunities without discrimination on the basis of any protected attribute, including race, color, religion, national origin, sex, disability, age, sexual orientation, gender identity or gender expression, veteran status, pregnancy or any other basis protected under applicable law. In accordance with applicable law, Dallas College will make reasonable accommodations for applicants and employees' religious practices and beliefs, as well as any mental health or physical disability needs.

Applications Deadline

July 18, 2024