Senior Procurement Agent/Buyer

Make a difference at one of Florida's premier institutions for education in science, technology, engineering, and math (STEM). Florida Polytechnic University, ranked the No. 1 public college in the region by U.S. News and World Report, offers a unique working environment that encourages faculty and staff to be part of a culture that prizes collaboration, innovation, and the willingness to go above and beyond to ensure our students and University succeed. Florida Poly offers a small campus academic environment where students form connections with their faculty and peers as they pursue high-value degrees in engineering and applied sciences.

The University is equipped with cutting-edge facilities and equipment and two award-winning, architecturally distinct academic buildings. Its evolving curriculum, designed to meet the needs of industry and provide a life-long educational foundation for students, has helped the institution grow in prominence since its opening in 2014. Florida Poly's deliberately small classes, affordability, and outstanding graduate outcomes have helped it earn recognitions such as being named a top value school, in the top 25 nationally for affordability, and in the top five best universities in the South for tech students. Accredited by ABET and SACSCOC, Florida Poly is educating some of the brightest minds in Florida and attracting standout talent from across the nation.

JOB TITLE

Senior Procurement Agent/Buyer

JOB DESCRIPTION SUMMARY

The Senior Procurement Agent/Buyer at Florida Polytechnic University plays a crucial role in facilitating and developing contracts and procurement processes. As a liaison between departments and vendors, this position, at a minimum, is responsible for the management of University Procurement Card, requisitions, purchase orders, vendor contracts, surplus, ensuring compliance with university policies, Board of Governors regulations, and applicable Federal, Government and State of Florida statutes. The role encompasses a wide range of responsibilities from the negotiation of contracts to the management of the Purchasing Card program and surplus, aimed at optimizing procurement activities and enhancing the procurement department's efficiency.

JOB DESCRIPTION

RESPONSIBILITIES:

• Administer and assist with formal bid processes, including specification documentation, legal advertisement processing, and bid management.

• Engage in contract administration and negotiation as required.

• Handle contract and renewal management processes.

• Process and issue purchase requisitions, purchase orders, and change orders.

• Ensure outstanding customer service through close collaboration with relevant departments for procurement needs.

• Manage supplier performance to ensure high service levels.

• Identify new suppliers through consortium and state contract research.

• Analyze data for cost-saving opportunities and resolve procurement-related issues.

• Conduct departmental audits and training for the Purchasing Card program.

• Serve as a backup for various procurement department roles.

• Collect and organize report development information.

• Participate in vendor business reviews and manage contract implementations.

• Oversee surplus management as directed.

• Perform additional duties as assigned, including emergency response roles.

• Provide materials and facilitate trainings regarding the Procurement Department.

• Collects and organizes information for the development of reports.

• Serve as a back up to Central Receiving Manager.

• Oversee Central Receiving and Surplus Department.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs):

• Proficient in issuing both formal and informal solicitations.

• Detail-oriented with the ability to manage complex negotiations and contracts.

• Familiarity with Enterprise Resource Planning (ERP) systems, particularly Workday.

• Comprehensive understanding of Florida State Statutes and Regulations related to procurement.

• Exceptional organizational and time management skills, capable of managing multiple priorities.

• Strong interpersonal skills with the ability to handle sensitive situations tactfully.

• Excellent communication skills, both verbal and written.

• Proficient in a variety of computer applications (word processing, spreadsheets, databases).

• Ability to maintain confidentiality and implement policy and procedural changes effectively.

• Ability to negotiate terms of a contract.

• Must maintain a high degree of confidentiality.

MINIMUM QUALIFICATIONS:

• Bachelor's degree from an accredited institution of higher education.

• Experience in procurement, including the development of contracts, negotiations, and vendor management.

• At least three (3) years of experience in procurement or purchasing within a complex organization.

• Demonstrated ability to work effectively as part of a team and independently.

• Proven track record of adhering to policies and regulations within a complex organizational structure.

• Educational background and experience sufficient to demonstrate the KSAs listed above.

• In lieu of a degree, any appropriate combination of relevant education, experience, and/or certifications may be considered.

• Florida Polytechnic University is an equal-opportunity employer committed to diversity and inclusion in the workplace. We welcome applications from all qualified individuals without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other legally protected status.

REQUIRED LICENSES, CERTIFICATIONS, AND/OR OTHER SPECIFIC REQUIREMENTS OF LAW:

• Must possess a valid driver's license.

• This position requires a criminal background check, which may include a Level II screening as required by Florida Statute §435.04.

• This position is subject to federal and state privacy regulations.

NORMAL WORK SCHEDULE: This position is salary exempt. The normal work schedule is Monday - Friday, 8:00 a.m.-5:00 p.m., however, occasional overtime (weekends and evenings) may be required. Travel between campuses may be required.

TARGET HIRING SALARY: $60,000 - $65,000

APPLICATION DEADLINE DATE: The position is open until filled.

APPLICATION PROCESS: In addition to completing the online application, all Applicants are required to upload the following as an attachment to the application (preferably in PDF format):

• Cover Letter

• Resume

• List of three (3) professional references (names and contact information)

DIVERSITY STATEMENT:

Florida Polytechnic University is an equal opportunity/equal access institution. It is the policy of the Board of Trustees to provide equal opportunity for employment and educational opportunities to all (including applicants for employment, employees, applicants for admission, students, and others affiliated with the University) without regard to race, color, national origin, ethnicity, sex, religion, age, disability, sexual orientation, marital status, veteran status or genetic information.

Employment is contingent upon eligibility to work in the US. An appointment is not final until proof is provided.

FLORIDA POLY BENEFITS INFORMATION

Florida Poly qualified employees have the opportunity to take advantage of a variety of health benefits (through the State of Florida) to help meet their specific needs, as well as the needs of their family. This comprehensive coverage includes flexible spending accounts, medical and life insurance, and worker's compensation.

Health benefits are administered through People First, on behalf of the State of Florida, as pre-tax insurance plans. People First handles all new hire enrollments, coverage changes, premium administration, and dependent eligibility. Their Service Center is staffed Monday through Friday, from 8 a.m.-6 p.m. EST, at 1-866-663-4735.

RETIREMENT

Florida Poly offers great options for retirement. From the required selection of a state plan to additional voluntary retirement plans, our employees have many opportunities to save and prepare for their future. Click here for more information.

FLORIDA POLY BENEFITS

• Perks and Discounts

• Annual Leave

• To help promote work-life balance, Florida Poly provides a generous leave program, which includes paid time off and paid holidays. Qualified employees may accrue 22 days of annual leave. In addition, the University observes the holidays listed in our University Holidays policy FPU-1.008.

• Sick Leave

• Qualified employees may also accrue 12 days of annual sick leave and participate in our Sick Pool Program.

• Employee Assistant Program (EAP)

EXPLORE LAKELAND FLORIDA

Conveniently located along I-4 between Tampa and Orlando, Lakeland is home to Florida Polytechnic University and many other businesses and attractions. Click here to explore Lakeland, Florida.

SPECIAL INSTRUCTIONS REGARDING ATTACHMENTS:

Required attachments are listed on each posting. Please be sure to attach all required documents in the Resume/CV field before continuing through the application. Once your application has been submitted, no changes may be made and additional attachments will not be considered.

An unofficial copy of the degree/transcript is acceptable during the application process. For positions requiring a degree, the official transcripts are required upon hire.

Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline.

All document(s) must be received on or before the closing date of the job announcements.

This position requires a background check, which may include a level II screening as required by the Florida Statute §435.04.