Job Description and Duties

The Office of the Inspector General's Human Resources Unit is seeking an enthusiastic, detail-oriented, and innovative individual to join our Transactions and Benefits Team!

Under the general supervision of the Staff Services Manager I (SSMI) and under the general guidance of an Associate Governmental Program Analyst (AGPA), the Senior Personnel Specialist is responsible for the most difficult and complex personnel/payroll issues. The Senior Personnel Specialist researches critical personnel problems and recommends alterative solutions while complying with State laws, rules, and regulations to administration of personnel transactions, which includes personnel record keeping, certification, payroll, and personnel document processing. The Senior Personnel Specialist must exercise discretion in discussing work with other departmental staff and establish cooperative working relationships with various control agencies. The Senior Personnel Specialist must maintain a professional demeanor and show initiative, sensitivity, and exceptional judgement. Consistent attendance, and extreme attention to detail are critical.

The OIG is dedicated to being an agency that promotes a positive work environment where employees feel valued, is family friendly, allows for true work-life balance, and ensures opportunities for employee growth.

We offer flexible work schedules and alternate workweek schedules, as well as telework, hybrid, and office-centered work options, however, the Sr. Personnel Specialist is required to work in the office for a minimum of one day during the workweek. The number of days required to work in the office may change based on special projects/workload.

Telework eligibility is pursuant to Government Code 14200 for eligible applicants residing in California. Proof of California residency will be required if teleworking prior to start date.

You will find additional information about the job in the Duty Statement.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• SENIOR PERSONNEL SPECIALIST

Additional Documents

• Job Application Package Checklist

• Duty Statement

Position Details

Job Code #:

JC-435721

Position #(s):

297-001-1317-005

Working Title:

SENIOR PERSONNEL SPECIALIST

Classification:

SENIOR PERSONNEL SPECIALIST

$5,501.00 - $6,885.00 L

of Positions:

1

Work Location:

Sacramento County

Telework:

Hybrid

Job Type:

Permanent, Full Time

Facility:

Human Resources Unit

Department Information

To safeguard the integrity of the State's correctional system by providing oversight and transparency through monitoring, reporting, and recommending improvements to the California Department of Corrections and Rehabilitation.

The Office of the Inspector General is excluded from bargaining unit contracts, but we reference bargaining units 1, 2, 4, 6, 16, and 17.

Department Website: https://www.oig.ca.gov

Special Requirements

• The position(s) require(s) a Background Investigation be cleared prior to being hired.

PLEASE NOTE: Applicants must provide their employment history. Employment history includes but is not limited to: "from" and "to" dates, hours worked, and job description. If the application is not completed appropriately and/or if all required information is not submitted with the application, the applicant may not be considered.

Electronic application submission through CalCareers is highly encouraged.

IF you are not submitting your application electronically through CalCareers: Clearly indicate the job control number and the title of the position you are applying for in the "Examination(s) Or Job Title(s) For Which You Are Applying" section. Also, clearly indicate the basis of your eligibility in the "Explanations" section of the application.

Please only submit ONE application.

Do not include any confidential information on any documents you submit for this job vacancy. Confidential information that should be excluded or removed includes, but is not limited to, the Equal Employment Opportunity page, your Social Security Number, birth date, examination results, LEAP status, marital status, and age.

If selected for the position in which education is required to meet the minimum qualifications, official transcripts will be required prior to appointment. Applicants who completed their education outside of the United States (with foreign degrees/transcripts) must obtain and submit verification of United States course/degree equivalency. Foreign education credential evaluation services can be found at https://www.naces.org.

Virtual interviews via web portals or phone may be offered as deemed appropriate and feasible by the hiring manager - standard in-person interviews will still be offered if conditions permit. Please speak with the HR contact for more information.

SROA/SURPLUS Applicants: You must check the SROA/Surplus as your claimed method of eligibility and attach your SROA/Surplus letter as an additional document.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 7/1/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Inspector General's Office

Attn: Human Resources

• Lydia Nguyen

10111 Old Placerville Rd, Suite 110

Sacramento, CA 95827

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Inspector General's Office

Human Resources

• Lydia Nguyen

10111 Old Placerville Rd, Suite 110

Sacramento, CA 95827

Monday-Friday, excluding State holidays

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.

• Resume is optional. It may be included, but is not required.

• Statement of Qualifications -

Submit a Statement of Qualifications (SOQ) discussing how your experience has prepared you for this position. Please include specific examples to the questions below, and limit your SOQ to two pages in length with a font size no smaller than 11 pt.

• Your experience with FMLA/NDI/E-NDI

• Your experience with Salary Determinations

• Your experience with Bargaining Unit Contracts, specifically with Excluded employees if applicable

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Experience as a transactions specialist in a Human Resources (HR) unit with the State of California.

• Experience reconciling payroll using the State Controllers automated on-line payroll system including verifying warrants and computing salary advances.

• Experience processing personnel and payroll transactions such as; Personnel Action Requests, Employee Action Requests, Payroll Adjustment Notices, various benefit enrollment forms, Dependent Reverification Process, and NDI.

• Ability to accurately interpret and accurately apply personnel-related laws, rules, regulations, policies, and procedures regarding personnel appointments, payroll, benefits, and attendance records.

• Team player who demonstrates a commitment to the whole team's success, positive attitude, open-mindedness, flexibility, patience, dependability, tact and good judgment.

• Customer service oriented with strong interpersonal skills, including the ability to establish and maintain effective and cooperative working relationships with co-workers and internal and external stakeholders.

• Proven time management, including the demonstrated ability to multi-task, plan, organize, and prioritize workload, work under pressure in a fast-paced environment, meet critical deadlines, and adapt to changing priorities.

• Ability to balance multiple tasks with attention to detail, accuracy, and precision.

• Willingness to accept responsibility, demonstrate independence of action, exercise initiative, and maintain confidentiality.

• Ability to communicate effectively both verbally and in writing.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

OIG employees are excluded from collective bargaining and are eligible to receive the following enhanced benefits:

• Enhanced medical, dental, and disability benefits

• Employer paid Life Insurance

• Additional hour of Vacation/Annual Leave

• Excluded employees are not subject to State Disability Insurance payroll withholding

In addition, free parking is available at all our office locations, and free electric vehicle charging is available at our Sacramento location. Our offices are located near public transit, shopping, and an array of food options.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website: https://www.oig.ca.gov

Human Resources Contact:

Lydia Nguyen

(916) 750-8871

jobs@oig.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:

EEO Officer

(916) 716-5041

robertsonn@oig.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Statement of Qualifications

Submit a Statement of Qualifications (SOQ) discussing how your experience has prepared you for this position. Please include specific examples to the questions below, and limit your SOQ to two pages in length with a font size no smaller than 11 pt.

• Your experience with FMLA/NDI/E-NDI

• Your experience with Salary Determinations

• Your experience with Bargaining Unit Contracts, specifically with Excluded employees if applicable

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.