Senior Payroll Specialist

Driven by a commitment to research, quality, and service, PDI provides innovative products, educational resources, training, and support to prevent infection transmission and promote health and wellness. Encompassing three areas, our Healthcare, Sani Professional and Contract manufacturing divisions, we develop, manufacture, and distribute leading edge products for North America and the world. We have several locations across the US and are looking for new Associates to join our team!

POSITION PURPOSE

This position is a skilled professional-level position with responsibility for providing technical and administrative expertise in Payroll and interacts with associates at all levels of the Company. The Sr. Payroll Specialist oversees the administration of payroll, interacts with Human Resources associates at all locations and with outside vendors including auditors, payroll service providers, and legal counsel.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

The primary purpose of this position and major area of responsibility is the maintenance and direction of the administration of Payroll.

Payroll/ Timekeeping

• Process and submit payrolls by deadline

• Researches payroll issues and follows up with the HRBP or associate (when applicable)

• Manage payroll portion of the current payroll system

• Work with local HR to ensure Timekeeping System is maintained and updated on a timely basis

• Answer court interrogatories and process garnishments

• Upload 401K Contributions to Empower

• Continuous evaluation, improvement, and maintenance of existing processes to ensure most effective use of resources and drive operation excellence

• Complete quarterly payroll tax reconciliations

• Complete year-end payroll processes including year-end adjustments, W-2s, etc.

Reporting / Audits

• Coordinate the completion of payroll regulatory reporting requirements including payroll taxes, garnishments and other payroll related reporting requirements

• Reconcile payroll prior to transmission and validate confirmed reports

• Support auditor requests and information requirements

• Assist/prepare back-up for accounting related accruals/reports (e.g. vacation pay accruals)

PERFORMANCE MEASUREMENTS

• Accuracy of work

• Ability to work with sense of urgency in a dynamic environment and meet deadlines

• Ability to be proactive in trouble shooting issues and research missing information

• Ability to communicate professionally and effectively with all associates

QUALIFICATIONS

EDUCATION/CERTIFICATION:

• Bachelor's Degree or equivalent work experience

REQUIRED KNOWLEDGE:

• Five plus years of experience with payroll, in multi-location and multiple shift operations

• MS Office (Word, Outlook, Excel, PowerPoint), strong Excel skills

• Excellent written and verbal communication skills

• Strong understanding of federal, state, and local payroll laws, regulations, and compliance requirements

• Excellent understanding of multi-location payroll and taxes

EXPERIENCE REQUIRED:

• Minimum 5 years' experience in processing payroll using an automated Payroll system is required

• Experience in UltiPro and UltiPro Time Management system is a plus

SKILLS/ABILITIES:

• Ability to function in a deadline sensitive environment is critical

• Detail oriented, organized, and able to multi-task

• Manage workload, while meeting multiple simultaneous deadlines

• Must have the ability to deal with sensitive and confidential information

WORKING CONDITIONS

• Office environment

SALARY RANGE

• $65,000 - $80,000 annually

PDI is pleased to offer a comprehensive and affordable benefits program to our associates, which includes:

• Medical & prescription drug coverage

• Dental / Vision plan

• 401(k) savings plan with company match

• Basic and supplemental life insurance

• Flexible Spending Accounts (FSAs)

• Short- and long-term disability benefits

• Health Advocacy Program / Employee Assistance Program (EAP)

Many other voluntary benefit plans such as: Legal assistance, critical illness, hospital indemnity and accident coverage, discounted home/auto/rental insurance, employee discounts and pet insurance

At PDI, we are also committed to helping our associates maintain a healthy and sustainable work/life balance and are proud to provide: Sick leave, generous vacation and holiday time, paid parental leave, summer hours, flex place/flex time options