Senior Payroll Specialist

Senior Payroll Specialist

About the Role:

We are looking for an experienced Senior Payroll Specialist to join our team. The ideal candidate will have a strong background in payroll processing and will be a self-starter who enjoys working in a rapidly growing environment where she/he can make a significant impact. This position requires strong communication skills and the ability to interact with external parties and with internal employees.

This is a hybrid role and required to come into our office in Sunnyvale weekly on Mondays and Tuesdays

What You'll Do:

• Prepare the U.S. semi-monthly payroll for both exempt and nonexempt employees.

• Prepare and process payroll to ensure accurate, timely processing of payroll in compliance with Company's policies and procedures and with federal, state, and local tax regulations.

• Prepare and process off cycle payroll as needed.

• Perform audits prior to payroll transmission and resolve discrepancies found in reconciliations.

• Prepare payroll related journal entries and reconciliations. Document and update the payroll procedures.

• Support external financial audit.

• Ad hoc requests related to payroll reporting from accounting, stock plan administration, HR, and other functional groups.

• Maintain awareness of changes in laws and regulations that impact payroll.

• Special project participation (i.e. Audits and Quarterly Government Reports).

Experience We're Looking For:

• A minimum of 5+ years practical payroll work experience required. Must have recent public company experience with a similar size multi-state organization (500-1000 employees).

• Hands on experience with ADP Workforce Now and NetSuite required; experience with ADP Canada strongly preferred.

• Solid understanding of all federal/state wage and hour laws related to payroll including garnishments, benefits, leave of absence, 401k, FSA and taxes. Working knowledge of payroll best practices.

• Experience with RSUs, Non-Qualified Stock Options and ISO's.

• Strong people skills and the ability to discreetly handle confidential information.

• Ability to understand payroll issues, demonstrate resourcefulness and proactively resolve problems and manage multiple projects in a timely manner.

• Strong analytical & problem-solving skills to research and resolve inquiries and respond in a timely manner.

• Solid organizational skills: task prioritization and effective time management. Ability to multitask, prioritize and meet time sensitive deadlines.

• Excellent customer service and communication skills, both written & verbal.

• Microsoft Office Suite including Outlook, Word, Excel (ability to perform pivots, V-lookups and other functions).

• Bachelor's Degree in Accounting, Finance, Business Administration or related field preferred.

What We Offer:

Working at Ooma means being a team player, while allowing your individual voice to come through. And, you'll receive competitive compensation, benefits and generous company perks.

• Comprehensive Medical/Dental/Vision insurance for you and eligible dependents

• HMO's, a PPO, or HDHP (including HSA, which Ooma helps fund)

• Income Protection Benefits (Basic Life and AD&D, Short- and Long-term disability)

• Commuter benefits

• 401k & employer match

• Employee Stock Purchase Plan (ESPP)

• Flexible vacation, sick days, as well as corporate holidays observed

• Employee Assistance Program

• Life Balance benefits with Travel assistance services and Identity theft and will preparation services #LI-CC1