Senior Office Assistant

Hiring Department

College of Nursing

Job Description

Primary responsibility

Monitor and perform work required to support academic operations and administrative activities in the College of Nursing.

Characteristic Duties

• Provide support for faculty including but not limited to:

• Assist with committee business including scheduling, invitations, roster, agendas, minutes, record retention, food orders, flyers, and templates.

• Prepare correspondence, reports, and other materials on behalf of faculty for review and final signature.

• Assist with arrangements for guest lecturers.

• Deliver mail and maintain an accurate mailbox directory.

• Support department specific events.

• Assist with development of course materials and activities, including but not limited to:

• Submit book orders and review book adoptions.

• Solicit, collect, track and file syllabi in Microsoft Teams. Provide historical syllabi to former students as needed.

• Schedule room assignment for exams and provide copies of exams, as needed.

• Keep faculty and staff workrooms and kitchens supplied in two nursing buildings within the College of Nursing.

• Create and maintain an inventory list of supplies and restock workrooms.

• Responsible for inventory and ordering paper for copy machines.

• Stock supplies in kitchens.

• Support clinical compliance coordinator.

• Liaison with clinical partners in support of students.

• Interact with students to prepare for preceptorship.

• Perform other related duties as assigned.

• Skills, Knowledge, and Experience

• Provide excellent customer service.

• Demonstrated excellent written and oral communication skills.

• Commitment to diversity, equity, and inclusion (DEI) in workplace interactions

• Demonstrated strong interpersonal skills, customer relations, and ability to work effectively with diverse groups and individuals.

• Ability to be flexible and manage and prioritize multiple tasks simultaneously.

• Proficiency with Microsoft Office applications including Word, Excel, Access, and PowerPoint

Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.

Shift

8:00 A.M. - 5:00 P.M.

Minimum Qualifications

Bachelor's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications

Preferred Qualifications

Bachelor's degree or an equivalent combination of education and experience from which comparable knowledge and skills can be acquired.

Anticipated Hiring Range

Pay commensurate with education and experience.

Hiring Range: $19.50 hourly

Grade: GGS-007

University Title: OFFICE SUPPORT ASSISTANT SR.

Application Materials

Applicants must combine all application materials (cover letter, resume, and list of three references with contact information) into one PDF or Microsoft Word document and upload as a resume attachment.

Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.) to the UMSL Job site: Http://umsl.jobs.

For questions about the application process, please call (314) 516-5805. If you are experiencing technical problems, please email umpshrsupport@umsystem.edu.

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Values Commitment

We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call the Director of Employee and Labor Relations at 573-882-7976.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.

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