Senior Management Analyst Supv - Ses - 60073307

Requisition No: 829850

Agency: Children and Families

Working Title: SENIOR MANAGEMENT ANALYST SUPV - SES - 60073307

Pay Plan: SES

Position Number: 60073307

Salary: $1,783.89 - $2,884.62 Bi-weekly

Posting Closing Date: 05/31/2024

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The Florida Department of Children and Families (DCF) is the state of Florida's social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking and public assistance. The agency's mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.

Within DCF, the Substance Abuse and Mental Health (SAMH) Program office is recognized as the single state authority for substance abuse and mental health services. The Office of SAMH is statutorily responsible for the planning, evaluation, and implementation of a comprehensive statewide system of care for the prevention, treatment, and recovery of children and adults with serious mental illnesses or substance use disorders.

TO BE CONSIDERED FOR THIS POSITION RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED AND MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION.

THIS IS NOT A TELEWORK POSITION. CANDIDATE WILL BE REQUIRED TO WORK IN THE TALLAHASSEE OFFICE.

THIS IS PENDING RECLASSIFICATION.

This is a highly responsible and professional position that will serve as the Marketing and Outreach Manager for the office of Substance Abuse & Mental Health. This position will collaborate with each section within the program office and be required to use independent judgement, take initiative in carrying out duties and responsibilities and should be extraordinarily detail oriented.

Specific Duties and Responsibilities include:

• Oversee and coordinate Substance Abuse & Mental Health (SAMH) Legislative, Outreach, Marketing and Communications activities. This includes assignment and tracking of legislative bill analyses; review of legislative bills and amendments to ensure analyses reflect appropriate policy, budgetary and staffing issues that would affect Department of Children & Families (DCF); training SAMH staff with regards to bill analyses; ensure timely submission of the analyses; and ensure the Deputy Secretary is aware of all aspects of major bills affecting DCF.

• Closely monitoring meetings applicable to SAMH during legislative committee weeks and Legislative Session, writing committee summaries, taking notes and documenting questions and/or requests for follow up information.

• Oversee SAMH legislative tasks, including but not limited to annual legislative reports, grants, applications, policy proposals, and budget requests.

• Oversee and review statewide communication materials and responses for public awareness campaigns to include social media campaigns, press releases, website content, briefings presentations and talking points to ensure the successful messaging of the SAMH Program. When appropriate, refers inquiries to the proper source or investigates the subject matter and makes recommendations to provide solutions, draft responses or appropriate courses of action.

• Responds or coordinates responses to verbal or written requests for information from legislative and executive branch staff, external partners, the media or the general public. When appropriate, refers inquiries to the proper source or investigates the subject matter and makes recommendations to provide solutions, draft responses or appropriate courses of action.

• Drafting talking points and other summarizing materials for use by the Deputy Assistant Secretary and Assistant Secretary of SAMH.

• Ensure that external communications are in line with the voice of the Department of Children & Families. Ensure universal quality communications. Keep messaging relevant, relatable, and responsive.

• Plan, coordinate, direct, and participate in the development and implementation of agency goals objectives.

• Participates in the creative process and assist with the design and execution of proactive public awareness campaigns to include social media campaigns, op-eds, press releases, website content, presentations and talking points.

• Lead for the program related to any and all internal and external communications and messaging.

• Contribute to the drafting and revision of reports and protocols, including the drafting of supplemental issues; reviewing draft reports, edit, and proofread for content, and prepare and review tables, ensuring the accuracy of data.

• Coordinates the preparation of grant proposals and other documentation required for securing available funds for demonstration and experimental programs.

• Identifies, develops and implements innovative outreach, communication and marketing initiatives.

• Creates relevant and effective materials for marketing campaigns such as digital communications, articles, publications, displays, webpages, social media posts, videos and other items.

• Perform other related duties and is on-call during office closures, evenings, and weekends, as needed.

Knowledge, Skills and Abilities required for the position:

• Knowledge of marketing and communications principles and techniques.

• Knowledge of program planning and evaluation techniques.

• Knowledge of website development and graphic design techniques.

• Effective communication skills (public speaking, writing and personal interaction).

• Ability to understand and apply rules, policies regulations, and procedures relating to program activities.

• Ability to work independently and as part of a team.

• Ability to establish and maintain effective working relationships with diverse groups of people.

• Knowledge of the methods of data collection and analysis.

• Knowledge of basic management principles and practices.

• Ability to supervise people.

• Ability to determine work priorities, assign work, and ensure proper completion of work assignments.

• Ability to communicate effectively.

• Ability to establish and maintain effective working relationships with others.

• Ability to understand and apply applicable rules, regulations, policies and procedures relating to management analysis activities.

• Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document work flow and other activities relating to the improvement of management practices.

• Ability to organize data into logical format for presentation in reports, documents and other written materials.

• Ability to conduct fact-finding research.

• Ability to solve problems and make decisions.

• Ability to work independently.

Minimum Qualifications:

• Two years of experience supervising employees.
• A bachelor's degree from a college or university in Marketing, Communications, Public Relations, or another related and four years of experience in marketing, communications or outreach is preferred.
• A master's degree from a college or university can substitute for one year of the required experience.

Benefits of Working for the State of Florida:

• Health insurance

• Life insurance; $25,000 policy is free plus option to purchase additional life insurance

• Dental, vision and supplemental insurance

• Retirement plan options, including employer contributions

• (For more information, please click www.myfrs.com);

• Nine paid holidays and one Personal Holiday each year;

• Flexible Spending Accounts;

• Opportunities for career advancement;

• Tuition waiver for public college courses;

• And more!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

DCF EMPLOYMENT DISCLOSURES

US CITIZEN REQUIREMENT Only US citizens and lawfully authorized alien workers will be hired.

SELECTIVE SERVICE SYSTEM REGISTRATION All selected male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS). Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the SSS website: http://www.sss.gov.

RETIREE NOTICE If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you required to repay all benefits received depending upon the date of your retirement.

BACKGROUND SCREENING It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

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The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.