Senior Financial Analyst

Additional Information

Job Specific Responsibilities continued:

General Financial Duties

• Reviews transactions for compliance and accuracy.

• Supports administration of capitalized projects.

• Respond to unit inquiries regarding spending, balances, and budget categories.

• Serve as a policy resource for assigned units, advises on transaction appropriateness, and makes recommendations about best mechanisms for all transactions.

• Provide training on financial models, financial systems, policies & procedures.

Month End Close

• Review business income statements with business managers and directors and research & explain unbudgeted expenses or other variances as requested.

• Prepare customer reports and attend customer meetings to review financials.

• Identify and follow through on journal vouchers and reclasses as identified through the monthly review process.

Operating & Capital Project Administration

• Ensure accurate accounting and coding for operating and capital project expenses.

• Assist business managers, project managers and others in updating operating and capital project information in capital planning database/

• Provide support for preparing and/or reviewing construction authorizations and sources of funding to open capital projects.

• Work with business managers to prepare justifications and document any financial analysis and/or P&L impact for operating & capital projects.

• Work with business managers, project managers, and accounting department to prepare close-out documentation when projects are completed and provide coding based on under/over funded amounts.

Other

• May serve as a mentor to others but does not have direct reports. May serve on committees and represents FP&A in University wide meetings or conduct trainings of a general nature for clients.

• Work with business managers on various special projects and analysis as necessary.

• Develop knowledge and skills in the use of new and existing business-specific and/or University systems that support transactions and/or reports necessary for accurate business accounting.

• Team with the Campus Services Controller's department and/or other Harvard departments to improve business processes and systems.

• Assist in the documentation, implementation, and communication of accounting procedures in conjunction with improving existing procedures.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Basic Qualifications

• Bachelor's degree or equivalent work experience required

• Minimum of 5 years' relevant work experience

Position Description

Organizational Context: Campus Services provides essential services to the Harvard community. The 14 Campus Services departments have approximately 1,800 active employees (70% of staff are represented by eight unions) and a combined annual budget of more than $700 million. These departments provide stewardship, strategic support, and client/customer services in the areas of buildings and facilities, graduate housing, capital projects, sustainability, parking, engineering and utilities, dining, hospitality and events management, and international support.

The Campus Services Finance & Administration Department (CSFA) provides accounting, financial analysis, budgeting and planning, procurement, taxes and financial administrative support services to the Campus Services business units and the customers they serve. The organization is comprised of 3 main functions: Controller, Financial Planning and Analysis, and Procurement.

Duties and Responsibilities: The Senior Financial Analyst independently manages all financial activities of a large unit (or portfolio of units). This includes budget preparation, monthly and annual financial reporting, financial analysis, and business analysis. The financial manager will review monthly actuals and provide personnel and expenditure reports for unit leadership, acting as a consultative partner.

Budgeting, Forecasting & Multi-Year Financial Planning

• Establish and communicate budget timeline/task list and ensure timely completion of all tasks.

• Prepare budget worksheets for business manager input.

• Prepare quarterly financial reviews and re-forecasts. Research and describe variances.

• Work with business managers and other internal groups to gather information and budget for all revenue & expense categories.

• Load all data into the budget system and review financial models to ensure accuracy.

• Prepare budget narratives. Prepare supporting schedules and business performance metrics & graphs.

Maintain Multi-Year Financial Plan models and assist business managers/directors with annual updates to the multi-year financial plans.

• Assist business managers/directors with preparation of 5-year capital plan submission. Assess capital plan to identify any funding and/or affordability issues.

Financial Reporting

• Review business income statements with business managers and directors research & explain unbudgeted items.

• Complete year end analysis and provide detailed explanations of business line variances versus budget.

• Prepare year end narrative reports. Prepare supporting schedules and update all business performance metrics & graphs.

• Prepares ad-hoc reports and analysis for business units and senior leadership.

• Creates custom reports for unit managers and directors.

Job Specific Responsibilities continued in Additional Information...