Senior Finance Technician

Senior Finance Technician

Salary

$55,376.04 - $81,815.76 Annually

Location

Indio, CA

Job Type

Full-time

Job Number

07012027

Department

FINANCE ADMINISTRATION

Opening Date

07/01/2024

Closing Date

8/1/2024 11:59 PM Pacific

• Description

• Benefits

• Questions

Description

• DISCLAIMER: The City reserves the right to accelerate or extend the "Closing Date" of open positions at any time, dependent upon the number of applications received. The City is in compliance with the Americans with Disabilities Act and will make all reasonable accommodations for the disabled to participate in employment programs and facilities. Women, minorities, and disabled individuals are encouraged to apply. The finalist candidate must pass a pre-employment physical and drug screen.*

DEFINITION:

Under general supervision, learns to perform and performs a variety of technical and paraprofessional finance duties; interpret and enforce City ordinances related to payroll and business licensing; perform accounting duties related to accounts receivable, accounts payable, and billing; maintain financial systems; prepare, monitor and maintain statistical and financial recordkeeping; performs other related duties as required.

DISTINGUISHING CHARACTERISTICS:

The Senior Finance Technician is the advanced/journey level classification in the finance support series in which incumbents are expected to perform the most complex paraprofessional financial assignments and technical assignments. This classification is distinguished from the next higher classification of Accountant in that the latter is a professional level class responsible for the more complex, responsible, difficult and technical accounting duties.

Duties

ESSENTIAL FUNCTIONS:

• Maintains employee payroll records, including personal data, withholding, voluntary deductions, benefits, time cards and leave slips; maintains all associated records and provides requested reports for the payroll function.

• Ensures compliance with federal, state and local laws, including local ordinances and provisions.

• Compiles, prepares, and maintains payroll information for CalPERS membership and benefits.

• Compiles, prepares, and monitors invoices for a variety of accounts receivable, such as business licenses, cabaret licenses, bingo licenses, special events licenses, building permits, and filming permits; sends renewal and delinquent notices as needed; prepares delinquent accounts for collection and assigns penalties and interest to accounts; maintains database; responds to inquiries and complaints from customers.

• Receives and processes applications for business, entertainment licenses, UUT exemptions and special events; building, alarm and filming permits; sends renewal and delinquent notices as needed, including assignments of fees, penalties and interest; maintains databases, provides activity reports, and performs financial reconciliation; reviews, verifies, prepares, monitors and audits invoices and other financial documents.

• Receives payments, issues receipts, balances cash, prepares daily bank deposits, and replenishes amounts; posts receipts to various City accounts and funds; operates cash register; receives and posts payments for utility billing and other various fees; handles collection efforts.

• Contacts vendors regarding invoices and payments; establishes and maintains vendor files; generates, prints, signs and mails checks for payment; files and maintains copies of checks with invoices.

• Converts requisitions to purchase orders; reviews requisitions; confers with vendors to obtain product or service information; investigates and responds to vendor and Citywide purchasing inquiries.

• Prepares a variety of daily, weekly, monthly, quarterly, and annual reports, including the reports for tax purposes, business license renewals, receipts, late fees, fixed assets, bank draft and deposits.

• May compile reports and analyses associated with collective bargaining processes at request of Finance Director or Human Resources Director.

• Researches information and prepares a variety of correspondence.

• Identifies unlicensed businesses; contacts unlicensed businesses; refers unlicensed businesses to Code Enforcement as needed.

• Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, staff, and the public.

OTHER DUTIES: (include but are not limited to the following)

• May answers telephone; route and screen calls; greet customers at counters and direct them to the proper location; respond to public inquiries in a courteous manner.

• May assist with audit and budget preparation.

• Performs other related duties as required.

SUPERVISION RECEIVED/EXERCISED:

Receives general supervision from the Finance Manager or Accountant. Incumbents may exercise technical and functional supervision over assigned staff.

Qualifications

Education:

The required qualification is to possess a high school diploma or equivalent. Additional degree qualified coursework from an accredited college or university in Accounting, Economics, or Business Administration is desired.

Experience:

The required qualification is to possess three years of responsible paraprofessional accounting experience.

License/Certificate:

Possession of a valid Class C California driver's license.

Additional Information

Knowledge of:

Modern principles and practices of financial record keeping, report writing, bookkeeping, business license and basic governmental accounting; research methods and procedures; standard office and administrative procedures and practices; bank deposits and cash handling procedures; computer operations and databases; basic principles of mathematics; applicable federal, state, and local laws, codes, and regulations; methods and techniques of scheduling work assignments; standard office procedures, practices, and equipment; modern office practices, methods, and equipment, including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling, and grammar; occupational hazards and standard safety practices.

Skill to:

Operate an office computer and a variety of word processing, spreadsheet and software applications, including payroll, billing, receivables, payables and other financial systems.

Ability to:

Prepare, maintain, and reconcile various financial, payroll, accounting, and statistical records; administer and enforce the City's business license and purchasing provisions; process applications and all related documents; learn and excel in computer applications and software for accounts receivable and payable, and governmental reporting; keep accurate payroll records; respond to questions from the public and City staff regarding policies and procedures; perform mathematical calculations quickly and accurately; interpret, explain, and apply applicable laws, codes, and regulations; read, interpret, and record data accurately; organize, prioritize, and follow-up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze a complex issue and develop and implement an appropriate response; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.

MEDICAL/DENTAL/VISION INSURANCE: A flex benefit is provided monthly. There are several medical insurance programs, two dental plans and one vision plan from which to choose.

RETIREMENT: City participates in the 2% @ 62 for new PERS miscellaneous members and 2.7 @ 57 for New PERS sworn program. The City also participates in social security. Please contact Human Resources if you are an existing PERS member.

DEFERRED COMPENSATION: Voluntary employee contribution, a choice of two 457 plans.

VACATION LEAVE: Based on length of employment with the City. 0

Maximum vacation accumulation shall be three (3) times that employee's annual accrual coinciding with his/her current rate of earning. Upon reaching this ceiling, no more vacation shall accumulate until vacation is taken.

HOLIDAYS: City observes thirteen (13) holidays each year.

LONG-TERM DISABILITY (LTD): Benefit pays 66.67% of earnings to a maximum of $10,000 per month; 60 day waiting period; pays to age 65. Benefit can be coordinated with other available leave balances providing 100% of pay.

LIFE INSURANCE: $50,000 term life. Premiums paid by the City. Additional Supplemental Life plan is available for purchase.

MILEAGE: Employees who are required to use their personal vehicles for City business shall be reimbursed at the Internal Revenue Service (IRS) standard mileage rate.

EDUCATION REIMBURSEMENT: May be reimbursed for actual cost, subject to availability of funds.

OTHER: There may be other benefit provisions as specified in the applicable Memorandum of Understanding, or Resolution. Please contact the recruiter listed on the job posting directly for more information.

01

Do you possess a high school diploma or equivalent?

• Yes

• No

02

Do you possess three years of responsible paraprofessional accounting experience?

• Yes

• No

03

List the name of the employer, your job title, and the dates of employment where you gained the required experience. You must provide the requested information. Responses including "see resume" or "see application" will result in rejection of your application.

Required Question