Senior Facilities Manager

Company Details

"Our Company provides a state of predictability which allows brokers and agents to act with confidence."Founded in 1967, W.

R. Berkley Corporation has grown from a small investment management firm into one of the largest commercial lines property and casualty insurers in the United States.Along the way, we've been listed on the New York Stock Exchange, become a Fortune 500 Company, joined the S&P 500, and seen our gross written premiums exceed $10 billion.Today the Berkley brand comprises more than 50 businesses worldwide and is divided into two segments:

Insurance and Reinsurance and Monoline Excess. Led by our Executive Chairman, founder and largest shareholder, William. R. Berkley and our President and Chief Executive Officer, W.

Robert Berkley, Jr., W.R. Berkley Corporation is well-positioned to respond to opportunities for future growth.The Company is an equal employment opportunity employer.

Responsibilities

To manage and support the business by implementation and delivery of all facilities / business management activities in an innovative, cost effective and efficient manner, within our Greenwich location. Ownership and responsibility for all Facilities Management and Health & Safety services to ensure a safe, secure, comfortable working environment that is fully compliant with and conforms to all local and state codes.

RESPONSIBILITIES:

• Manage Greenwich facility operations - having responsibility for renovations, necessary projects, procurement and contract management, building and grounds maintenance; cleaning; catering and vending; health & safety; utilities and space management in addition to usage reports and analysis.• Full understanding to the necessary maintenance and operation of HVAC including all AHUs, Chillers, Boilers, etc.• Monitoring of BMS system including all temperature set points and controls.• Assists in operations and maintenance issues, troubleshooting and problem solving as required.• Recommends and implements improvements for preventive maintenance programs on an on-going basis and develop/maintain effective building-specific maintenance and safety procedure manuals.• Oversees all building systems including fire/life safety, plumbing, HVAC and electrical issues and must remain current with latest HVAC technology trends.• Manage and work with selected vendors to maintain building equipment, systems and furniture, including, but not limited to: HVAC, irrigation, sprinkler, fire alarm, electrician, plumbers, drywall, locksmith, landscapers and furniture installers.• Track performance and implementation of procedures and policies ensuring that relevant legislation is complied with and all team members are trained on policies and procedures.• Perform key holder responsibilities with 24 hour/7 days a week attitude.• Manage all changing projects without sacrificing user satisfaction during moves and expansions.• Purchase necessary office equipment and furniture, working with Procurement to make sure we use preferred vendors wherever possible.• Attain full understanding of the security/photo ID program/ VCTV/ fire systems within the facility.• Work closely with city officials and contractors as necessary to ensure the buildings proper safety code and continuous necessary building and ground improvements.• Ensure appropriate governance, advice, monitoring, policies, processes, records and training are in place in all locations to meet and exceed where possible statutory Health and Safety requirements. Working with the relevant enforcing authorities as required.• Management and accountability for overall business services budget.• Anticipate future developments with the buildings, their grounds, infrastructure, décor and other features in advance, ensuring that adequate planning and budgetary provision is made for maintenance and repair works and that continuity of service is optimized.• Identify contracts maturing / arising and plan for appropriate allocation of these contracts in advance, in line with the procurement policy.• To lead, manage and develop direct reports to maximize team performance and output by ensuring team members receive regular feedback through one to ones, team meetings, reviews and ad hoc feedback.• To ensure that Team members receive effective communication, training and development that is aligned to their roles and supports team progression.

Qualifications

• Ten years supervisory or related work experience required.• Proven progressive knowledge of functional areas to be supervised.• Keen awareness of environmental pressures and agendas, energy conservation, carbon friendly initiatives and other green practices.• Must be able to evidence experience of successfully leading a Facilities team within a fast paced, ever changing environment.• Proven ability to identify efficiencies and innovate effective solutions.• Robust understanding and experience of project management.• Extensive experience managing multi-skilled resources across multiple disciplines in complex environments.• Ability to react to short notice requests

SKILLS AND ATTRIBUTES: • Able to effectively communicate with clients, vendors and all levels of company personnel.• Able to deliver world class customer service.• Able to effectively work independently or in a team environment.• Able to handle multiple projects simultaneously.• Extremely strong organizational and administrative skills, with a passion for extreme details.• Basic mathematical knowledge.• Effective interpersonal skills.• Demonstrated leadership capabilities.• In depth knowledge of the market place legislation and regulations in both facilities & H&S.• Confident, articulate and flexible approach with the ability to manage multiple demanding stakeholders to senior management level.• Must be highly personable, energizing and inspiring to direct reports and peers across the business.

EDUCATION REQUIRMENT:

• College degree

Responsibilities To manage and support the business by implementation and delivery of all facilities / business management activities in an innovative, cost effective and efficient manner, within our Greenwich location. Ownership and responsibility for all Facilities Management and Health & Safety services to ensure a safe, secure, comfortable working environment that is fully compliant with and conforms to all local and state codes.

RESPONSIBILITIES: • Manage Greenwich facility operations - having responsibility for renovations, necessary projects, procurement and contract management, building and grounds maintenance; cleaning; catering and vending; health & safety; utilities and space management in addition to usage reports and analysis. • Full understanding to the necessary maintenance and operation of HVAC including all AHUs, Chillers, Boilers, etc. • Monitoring of BMS system including all temperature set points and controls. • Assists in operations and maintenance issues, troubleshooting and problem solving as required. • Recommends and implements improvements for preventive maintenance programs on an on-going basis and develop/maintain effective building-specific maintenance and safety procedure manuals. • Oversees all building systems including fire/life safety, plumbing, HVAC and electrical issues and must remain current with latest HVAC technology trends. • Manage and work with selected vendors to maintain building equipment, systems and furniture, including, but not limited to: HVAC, irrigation, sprinkler, fire alarm, electrician, plumbers, drywall, locksmith, landscapers and furniture installers. • Track performance and implementation of procedures and policies ensuring that relevant legislation is complied with and all team members are trained on policies and procedures. • Perform key holder responsibilities with 24 hour/7 days a week attitude. • Manage all changing projects without sacrificing user satisfaction during moves and expansions. • Purchase necessary office equipment and furniture, working with Procurement to make sure we use preferred vendors wherever possible. • Attain full understanding of the security/photo ID program/ VCTV/ fire systems within the facility. • Work closely with city officials and contractors as necessary to ensure the buildings proper safety code and continuous necessary building and ground improvements. • Ensure appropriate governance, advice, monitoring, policies, processes, records and training are in place in all locations to meet and exceed where possible statutory Health and Safety requirements. Working with the relevant enforcing authorities as required. • Management and accountability for overall business services budget. • Anticipate future developments with the buildings, their grounds, infrastructure, décor and other features in advance, ensuring that adequate planning and budgetary provision is made for maintenance and repair works and that continuity of service is optimized. • Identify contracts maturing / arising and plan for appropriate allocation of these contracts in advance, in line with the procurement policy. • To lead, manage and develop direct reports to maximize team performance and output by ensuring team members receive regular feedback through one to ones, team meetings, reviews and ad hoc feedback. • To ensure that Team members receive effective communication, training and development that is aligned to their roles and supports team progression.