Senior Executive Personal Assistant

Overview

We are looking for a Senior Executive Personal Assistant to join our team in SIG's Philadelphia area (Bala Cynwyd) headquarters. We're looking for a resourceful multi-tasker who thrives on meeting the needs of others. This individual will sit onsite with our team five days a week. The ideal candidate will have prior experience supporting high-level executives.

In this role, you will:

• Serve as a key liaison for senior executives

• Coordinate complex travel arrangements including private and commercial flights, cars, hotels, and other reservations

• Handle confidential and sensitive information with the utmost discretion

• Screen incoming phone calls delivering detailed, timely messages to the appropriate parties

• Process expense reports, pay bills and manage vendors / service providers

• Maintain dynamic calendars, scheduling internal and external meetings

• Assist with personal errands and appointments

• Limited off-hour availability as needed

What we're looking for

• A minimum of 10 years of experience as an Executive (Personal) Assistant supporting high-level and/or C-suite executives

• Pro-active problem-solver with very little need for direction to get things done right

• Exceptional follow-up and project management skills

• An eye for detail, ensuring high standards in all aspects of work

• High level of integrity and discretion in handling a wide variety of confidential information

• A polished, positive "can do" attitude with the ability to stay calm under pressure

• Exceptional communication skills, both written and verbal

• Ability to support with high level executives with grace and diplomacy

• A bachelor's degree is strongly preferred

• Excellent Microsoft Office Suite skills

Visa sponsorship for work authorization is not available for this position now or in the future.