Senior Executive Management Assistant 11 - Legal Affairs

The Michigan Department of Corrections is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran Friendly Employer.

MDOC is proud to employ nearly 1,500 veterans and actively serving military members across the department. The Department has many benefits and services available to support our military and veteran employees, spouses, and families. Learn more about what makes MDOC a Gold-Level Veteran Friendly Employer here.

This position is assigned to provide administrative support to the Administrator for the Office of Legal Affairs, while maintaining confidentiality.  Also provides general administrative support to the Office as directed by the Legal Affairs Administrator.

 Responsible for supervising a General Office Assistant and Student Assistants.  Assesses and refers incoming mail and telephone calls to appropriate staff; coordinates Administrator's calendar, travel arrangements and travel vouchers; serves as DIT Authorized Requestor/Coordinator, timekeeper, telephone system liaison; coordinates office equipment and supply needs; serves as Administrator's liaison to Legal Affairs managers and staff, other Department administrators and their staff and other agencies.

A flex/hybrid schedule is available for this position with 50% of the work to be performed in the office and 50% remote. Days in the office and days working remotely will be dependent upon supervisory approval. Remote work must be performed in Michigan.

View more information about State Employee compensation here.

View the job specification here.

View the position description here. Education

Education typically acquired through completion of high school.

Experience

Six years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including three years equivalent to an advanced, 8-level, administrative support worker, Secretary E8, or Legal Secretary E8; two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or, one year equivalent to the Division Head Legal Secretary 10 or Executive Secretary E10.Possession of an associate's degree in applied arts and sciences in an executive secretarial science curriculum may be substituted for one year as a Secretary 9.New hires to the MDOC along with previous MDOC employees that are returning after being away from the department for more than two years will complete Non-Custody New Employee Training (NCNET) either 40 hours or 80 hours of initial in-person training based on their level of offender contact and job classification. All new employees will complete additional online training to successfully complete their non-custody new employee training.

Employment in the state classified service demands a high degree of loyalty and imposes high ethical standards on employees to ensure the integrity of state government and maintain effective services. All employees must meet these ethical standards and all appointing authorities are obligated to enforce these ethical standards.

As part of this effort all employees are required to report any possible conflict of interest, please review the information and be prepared to respond to questions related to the information in your application.  Ethical Standards and Conduct (Note: you do not need to fill out the form)

Certain positions may require a criminal history background check.

The Department of Corrections may screen out job applicants who have been convicted of a felony in accordance with Public Act 191 of 2017.  Applicants who have been convicted of a misdemeanor or felony are ineligible for employment with the Department of Corrections until satisfactory completion of any sentence imposed, including parole or probation.

All required documents must be attached and submitted at the time of application for further consideration. Applications must be submitted through NEOGOV to be considered.

Interested applicants who are attaching transcripts must attach a copy of your official college transcripts indicating the specific type of degree earned and the conferred/graduation date. (Un-official or web-based transcripts will not be accepted.) More information regarding what constitutes an official transcript can be found here (Download PDF reader). If you have questions or need assistance uploading and/or attaching your documents, please call the Office of Career Services toll free at 1-800-788-1766.