Senior Executive Management Assistant 11 - Bureau Of Development

This is a full-time position in an executive leadership role.  As such, this level requires an annual employment contract that will be renewed based on performance objectives being met. Due to the renewal of contract requirements, this position is classified/labeled as limited term, however, is considered a full-time position with benefits.  

This position is the Senior Management Assistant and provides administrative and executive secretarial support to the Bureau of Development Director and acts as a liaison between the supervisor, MDOT management, public/private industry, and employees.  Duties include, but are not limited to, screening telephone calls, maintaining and scheduling appointments, meetings, and conferences, making decisions, solving problems, working with contractors and consultants, and answering questions from the public or directing to proper department personnel for the Bureau of Development Director.

 Information received can involve confidential and time-sensitive information, instructions, and assignments. Perform duties which requires high degree of confidentiality, diplomacy, and a wide range of knowledge of the bureau and department's goals and functions. Serve as back up to the Chief Operations Officer's management assistant.

The "Salary" listed above is a range that reflects the minimum rate through the maximum rate of the Senior Executive Management Assistant 11 position.

For additional information, please see the links below:

• Senior Executive Management Assistant 11 Position Details

• All about MDOT

Based on operational needs and within established limits, remote work and alternate work schedule requests for this position may be considered.

For information on benefits, visit www.mi.gov/employeebenefits or www.mi.gov/orsstatedc.

The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.

Education

Education typically acquired through completion of high school.

Experience

Six years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including three years equivalent to an advanced, 8-level, administrative support worker, Secretary E8, or Legal Secretary E8; two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or, one year equivalent to the Division Head Legal Secretary 10 or Executive Secretary E10.Possession of an associate's degree in applied arts and sciences in an executive secretarial science curriculum may be substituted for one year as a Secretary 9.Possession of a valid driver's license is required.

To be considered for this position you must:

• Attach a detailed resume and cover letter.

• If applicable, attach a copy of your official college transcripts and/or foreign degree evaluation with your application. Click here for the State of Michigan (SOM) definition of an Official College Transcript.
  
  Applicants who possess foreign degrees must have their academic credentials evaluated or converted into U.S. educational equivalents. Civil Service accepts evaluations from organizations listed on the National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc.

View job specification at: http://www.michigan.gov/documents/SeniorExecutiveManagementAssistant_13149_7.pdf

All newly hired state employees are required to submit and pass a pre-employment drug test and physical (if applicable) prior to their actual appointment.  Criminal and driving records will also be checked if applicable.   Any position offer will be conditional until results of the drug test, physical, criminal background, and driving records indicate eligibility for employment.

The department reserves the right to close this posting prior to its original end date once a sufficient number of applications have been received.

Your application for any position does not guarantee that you will be contacted by the Department for further consideration.  Only those applicants interviewed will be notified of the results.

The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process including, but not limited to, responses to application questions and responses to interview questions or exercises.

If you have questions related to this posting, please contact Kelsea Cole at ColeK10@michigan.gov.