Senior Executive Assistant-Vp/Dean's Office -80051

West Virginia University Hospitals Morgantown , WV 26502

Posted 2 months ago

Please click on the link below to open and review the detailed job description and minimum qualifications:

Senior Executive Assistant - Dean's Office

  • Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

  • Please view Equal Employment Opportunity Posters provided by OFCCP here.

  • The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Apply On-line Send This Job to a Friend

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Executive Project Manager Office Of Health Affairs

West Virginia University

Posted 3 weeks ago

VIEW JOBS 9/28/2021 12:00:00 AM 2021-12-27T00:00 The Office of Health Affairs within the WVU Health Sciences Center is seeking applications for an Execuitve Project Manager. This position provides organizational leadership for collaborative activities involving the Health Sciences Center, the West Virginia Department of Health and Human Resources (WVDHHR) and other partners. These include, among others, providing data analytic support, program evaluation expertise, technical assistance and project management support for the WVDHHR and other partners With office locations in both Morgantown and Charleston, the Office of Health Affairs (OHA) employs over 50 full-time staff and engages numerous faculty and staff from other units of the University to fulfill its service mission to the state of West Virginia. The Executive Project Manager is responsible for providing operational project management support and administrative support for the Assistant Vice President for the Office of Health Affairs. In order to be successful in this position, the ideal candidate will: * Work closely with OHA leadership to proactively identify and track risks and issue that may adversely impact office operations, assign corrective action and monitor through resolution. * Present analysis and recommendation on office operations to decision makers in an organized manner, including identifying strengths, weaknesses, opportunities, and threats to evaluate operational effectiveness. * Comprehend internal and external drivers that influence effective operation, management, and execution of OHA resourcing, planning, programming, and budget execution processes. * Utilize a network of relationships to collect and disseminate information, build support, and secure buy-in for desired outcomes. * Use critical thinking skills to anticipate and mitigate roadblocks to delivery of operational project deliverables. * Manage vendor relationships including management of the Request for Proposal Process, procurement of vendor scopes of work, reviewing proposals, and monitoring vendor activities to ensure vendor contract obligations are met following the processes and procedures of the PDMO. * Track and report project milestones and provide status reports in the selected format at the assigned interval. * Drive strategic initiatives and manage internal and external relationships to ensure commitments are met, deadlines are realized, and expectations are managed appropriately. May be expected to manage multiple initiatives simultaneously. * Organize recurring and ad hoc meetings, prepare agendas, take detailed notes including key decisions and action items, manage action items. * Utilize OHA operating systems and collaboration tools to effectively manage and facilitate OHA leadership and operational project teamwork. * Bring expertise in copywriting to draft documents, presentations and emails for Executives. * Correspond with clients, vendors and staff at the direction of OHA Leadership. * Captures, organizes and disseminates important organizational announcements and communications in a timely manner and in a professional manner. * Conduct or direct special projects as assigned. Acts in other matters and capacities as delegated by the Assistant Vice President and Chief Operating Officer. * Monitor compliance and ensure adherence to all federal, state, WVU and PDMO policies and procedures. * Proactively manage executive calendars and coordinate internal and external meetings, with the ability to prioritize, resolve schedule conflicts, honor calendar blocks and collaborate with other team members. * Bachelor's degree in Public Administration, Business, Computer Science, or a relevant field; Or an equivalent combination of education and experience. Master's preferred. * Five (5) years of experience: * Experience working with high-level stakeholders * Experience with managing projects professionally * Experience and advanced knowledge of computer software including Microsoft Office Suite and Adobe. * High level knowledge of Microsoft suite, especially Excel to create comprehensive reports and spreadsheets for internal team and clients. * Excellent professional demeanor to foster and maintain relationships with high level stakeholders. * Knowledge of State, Board of Governors, and University policies and procedures. * Maintains a high level of professionalism and comprehends the importance of confidentiality and appropriateness of information sharing. * Experience speaking/writing effective, clear & concise reports * Experience researching, collecting data to form reports and make recommendations * Ability to perform financial calculations, prepare/maintain financial reports, analysis, and summaries for a large customer base. * Ability to apply judgement, discretion, and initiative in coordinating many different and complex tasks, determining relative importance of each, setting deadlines, and completing it in a timely manner. * Ability to accurately prepare and analyze complex data and communicate to a wide variety of faculty and administrators in lay terms. * Ability to establish priorities and allocate resources among those priorities and achieve results in a complex academic setting. * Ability to maintain strict confidentiality in any situation as dictated. * Excellent verbal and written communication skills. * Incumbent must possess the ability to work independently and carry out assignments with minimal/no supervision. * Ability to analyze data, solve problems and provide useful reporting tools. * Ability to prepare, manage and maintain budgets and financial reports and provide reconciliation reports among clustered accounts. * Ability to learn and implement WVU, State, and Federal policies and procedures relative to budgetary and grant related matters. * Proficiency in reading and interpreting Uniform Guidance and other federal regulations. * Incumbent must have excellent organizational skills and be able to work with a variety of constituencies and address complex issues in an accurate and timely manner. * Must be able to develop, examine and/or re-engineer any policies/procedures needed to meet unique or special challenges occurring within the department while remaining within University guidelines West Virginia University Morgantown WV

Senior Executive Assistant-Vp/Dean's Office -80051

West Virginia University Hospitals