Senior Executive Assistant - US Remote

JOB ID: R-184789 LOCATION: US - California - Los Angeles WORK LOCATION TYPE: Remote DATE POSTED: Mar. 19, 2024 CATEGORY: Administrative SALARY RANGE: 81,849.00 USD - 105,301.00 USD

HOW MIGHT YOU DEFY IMAGINATION?

Are you a highly organized and detail-oriented professional with exceptional administrative skills? Do you thrive in a fast-paced and dynamic environment where you can support a senior executive and a global team? If so, you might be the ideal candidate for the Sr Executive Assistant role at Amgen.

As an Sr Executive Assistant, you will provide comprehensive administrative support to the General Managers Biosimilar Business Unit who also serves as Chair, Amgen Foundation. You will handle a wide range of tasks, such as managing calendars, coordinating travel arrangements, preparing documents, overseeing communications, and mentoring other administrative staff. You will also act as a delegate for some of Amgen's systems and processes and ensure the smooth and efficient operation of the Biosimilars and Foundation operations.

Biosimilars are an important contributor to our growth ambition and play a critical role in contributing to a sustainable healthcare system for payers, employers, and patients.

The Foundation is focused on inspiring the next generation of scientific innovators through high-quality science education and giving back to the communities where Amgen staff live and work.

To be successful in this role, you will need to have:

• A bachelor's degree or equivalent combination of education and experience

• Or

• Associate degree & 4 years of administrative experience,

• Or

• High School diploma/GED & 6 years of administrative experience

• Proficiency in all current Amgen technologies and platforms, such as Workday, Concur, PowerPoint, Word, etc.

• Excellent communication skills, both verbal and written, and the ability to interact professionally with internal and external stakeholders at all levels.

• Absolute discretion and confidentiality, as well as judgment, creativity, flexibility, and initiative in resolving issues.

• Demonstrated proactive thinking and anticipation of business needs and requirements.

• Demonstrated ability to effectively establish and maintain professional relationships, partner with colleagues, and achieve required business outcomes.

• Ability to work in a fast-paced, deadline-driven environment.

• Ability to prioritize projects of greater urgency and importance.

• Excellent time management and project management skills.

• Team player mindset and a willingness to collaborate and share best practices.

Responsibilities include:

• Proactively manage executive's calendar with a focus on efficient time utilization and time conflict management, ensuring the SVP is appropriately represented at all forums.

• Lead and/or manage initiatives and programs from the SVP office as needed.

• When needed, could serve as a backup to the Sr Executive Assistant that supports Vice President of Development.

• Maintains distribution lists and may be called upon to support BBU wide communications.

• Manages and coordinates logistics (flights, transportation, location) for site visits for SLT members (GCO).

• Answer questions/furnish information to keep the executive's time free of minor detail work, including screening and directing incoming meeting invitations, calls, and correspondence.

• Plan and organize work to ensure the executive has appropriate time to perform his/her duties and to be present on time and prepared for his/her commitments.

• Prepare the executive with pre-read and briefing documents in advance of daily meetings.

• Coordinate arrangements for and execute key tasks to effectively manage a variety of global business meetings utilizing latest technologies.

• Conserve executive's time by acting as a delegate within some of Amgen's systems and processes as allowed by delegation requirements, as well as initiating calls and teleconferences.

• Maintain a keen awareness of and sensitivity to global time zones, as the Manufacturing team is comprised of many international staff members.

• Review, prioritize and flag high priority communications (emails and documentation).

• Oversee BBU Leadership Team meeting agendas; gather appropriate documents (i.e. pre-reads, presentations, etc.), issue agenda and pre-reads to the SLT Meeting participants.

• Schedule, coordinate, and track events related to the BBU SLT and BBU Week.

• Coordinate extensive domestic and international travel arrangements amidst dynamic business requirements.

• Preparation and processing of expense reports.

• Maintaining up‐to‐date global distribution lists.

• Setting up of interviews, as needed.

• Proficiency in all current Amgen technologies and platforms.

• Manage multiple priorities in a continually changing environment.

• Maintain an unyielding level of confidentiality and integrity with all information that flows through the role.

• Track and keep up to date BBU budget and headcount control in partnering with HR and Finance.

As an Sr. Exec. Assistant at Amgen, you will enjoy a diverse and inclusive community of belonging, where you will be empowered to bring ideas to the table and act. You will also benefit from a generous total rewards plan, comprising health, finance and wealth, work/life balance, and career benefits. If you are ready for a career that defies imagination, apply now, and join us.

Some of the vast rewards of working here:

As we work to develop treatments that take care of others, so we work to care for our teammates' professional and personal growth and well-being.

Full support and career-development resources to expand your skills, enhance your expertise, and maximize your potential along your career journey.

A diverse and inclusive community of belonging, where teammates are empowered to bring ideas to the table and act.

Generous Total Rewards Plan-comprising health, finance and wealth, work/life balance, and career benefits-with compensation and benefits rated above 4 stars (out of 5) on Glassdoor.

Apply Now