Sorry, this job is no longer accepting applications. See below for more jobs that match what you’re looking for!

Senior Executive Assistant To President

Expired Job

UPS Atlanta , GA 30301

Posted 5 months ago

UPS is seeking an experienced and dynamic Senior Support Assistant to support senior level leadership and ensure their ability to effectively and efficiently perform organizational responsibilities. If you are organized, detail oriented, and strong at networking relationships, we want to hear from you!

The Senior Support Assistant coordinates and manages all travel, meetings, calendars, some email correspondence, and mail to ensure senior leaders are only involved in necessary business appropriate for their level. He/She composes, edits, and writes communications for senior leaders, and works directly with senior leadership staff to coordinate function efforts. The Senior Support Assistant utilizes relationship building skills throughout the organization at various levels, exercises judgment and discretion, handles complex and difficult situations diplomatically, and represents the senior level leadership in a professional manner. He/She participates in special projects (e.g., department projects, etc.) to meet urgent business needs for the function, and compiles and reviews detailed business information and generates reports as needed. The Senior Support Assistant participates in project planning sessions with the staff and department teams to ensure requirements are met for the senior leader through the direct report team. He/She coordinates the collection of required information from senior managers in advance of meetings and as required for other purposes to ensure the senior level leadership receives required and accurate information on time and objectives are achieved.

Responsibilities and Duties

  • Executes to work style and preferences of the senior leader to anticipate daily needs and responds accordingly

  • Ensures the senior level leadership receives relevant and critical correspondences in a timely manner

  • Exercises judgment and discretion in responding to situations and responds appropriately and professionally to handle any potential conflict

  • Prepares and edits senior level leadership communications (e.g., memos, agendas, letters, presentations, etc.) to ensure accuracy, consistency, and the message is delivered as intended

  • Manages senior leadership schedules and events to ensure priorities and preferences are accounted for, time is allocated appropriately, and they're in the right place at the right time equipped with required information

  • Screens requests for meetings by senior leaders direct reports and outside contacts (e.g., major customers, strategic vendors, etc.) to determine the level of urgency, importance, and provide appropriate access

  • Coordinates the planning of meetings and special events to ensure details (e.g., venues, times, invitations, menus, travel, gifts, communications, etc.) are prepared and communicated to relevant parties

  • Plans and arranges travel and accommodations to ensure needs and preferences (e.g., flight seating preferences, hotel preferences, supplies, etc.) are accommodated, timely attendance at meetings and events, and compliance with UPS policy

  • Manages senior level leadership communications, including voicemails, emails, notes, documents, meeting locations, and plans, organizes, and streamlines the senior leaders' day

  • Provides administrative support (e.g., scanning, copying, faxing, sending Next Day Air shipments, answering telephone calls, etc.) to maintain organization for the senior level leadership and to assist with the management and flow of information

Knowledge and Skills

  • Detail oriented and thorough with all tasks

  • Analytical and solicits and gathers information through in-depth research techniques

  • Critical thinker and creative problem solver

  • Bachelor's degree Preferred

UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law


upload resume icon
See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Executive Assistant To Vice President

Pulte Group, Inc.

Posted 2 weeks ago

VIEW JOBS 1/2/2019 12:00:00 AM 2019-04-02T00:00 JOB SUMMARY Are you highly organized and accustomed to providing diverse and confidential administrative support to executives? Do you have an attention for details, an ability to juggle multiple priorities seamlessly and a comfort with checklists and processes? Are you confident enough in your skills to thrive operating in a role with high pace, visibility and pressure? PulteGroup is in search of an experienced, reliable, and detail-oriented individual to support three (3) vice presidents in the corporate finance and accounting functions. The individual will be responsible for performing a number of administrative and data driven tasks. PRIMARY RESPONSIBILITIES - Perform advanced, diversified, and confidential administrative duties requiring broad and comprehensive experience, skill, and knowledge or the organization's policies and procedures - Proofread and finalize press release materials, SEC filings, and internal certification materials; prioritize incomingcorrespondence; ensure accurate coding of invoices; etc. - Draft, prepare, proofread and organize business correspondence, presentations, reports, spreadsheets, etc. - Assist in assembling Board of Director communications and presentations in a timely manner - Post electronic materials for all Board of Director meetings - Schedule meetings and events with both internal and external attendees - Screen incoming calls and correspondence and respond independently when possible - Make photocopies; organize, file and manage a variety of records (paper and electronic, including e-mail) according to Pulte Group's Records Management Policy - Responsible for calendar management for 3 VP's and arrange and track travel arrangements utilizing Concur SCOPE (decision making, size of organization, budgetary etc.) - Decision Impact: Individual - Department Responsibility: None - Budgetary Responsibility: No - Direct Reports: No - Indirect Reports: NoREQUIRED EDUCATION (degree, licenses, certifications, etc.) - Minimum High School diploma or equivalent in related field REQUIRED EXPERIENCE (work related, tools/equipment, software, etc.): - Minimum of 5+ years of experience in managing day-to-day operations of an Executive; experience with a public company preferred - Must possess strong and demonstrated proof-reading skills - Must possess strong project management skills and demonstrated history of meeting milestones without prompting - Flexibility (including hours) and willingness to work in situations in flux - Excellent PC skills, including strong proficiency in Word, Excel, PowerPoint, Access, e‑mail, Internet search engines, etc. - Possess a positive energy and can-do attitude - Strong sense of ethics, integrity and good judgment - Comfortable working with and managing sensitive and confidential information with discretion - Approachable and responsive; ability to develop strong working relationships with employees and leaders at all levels Pulte Group, Inc. Atlanta GA

Senior Executive Assistant To President

Expired Job

UPS