Senior Executive Assistant - Full Time, Chicago Office

Ascension Health Bolingbrook , IL 60490

Posted 2 months ago

We Are Hiring Do you have a passion for providing top notch administrative support with great organizational skills? AMITA is looking for you!

We are hiring a Sr. Executive Assistant to support our Legal Department in Chicago. Position is Monday

  • Friday, 40 hours, Days Typically 8:00am

  • 4:30pm What You Will Do Provide administrative support for ministry CEO or System Office executive. Coordinate schedules, visitors, telephone calls, meetings, deadlines and presentations to ensure the executive office functions seamlessly.

    Maintain executive office calendar. Oversee scheduling, catering, document preparation and distribution for meetings and conference calls for the Board of Director and Board committees. Schedule and coordinate management meetings, conferences, special events, and travel arrangements.

    Attend board and management meetings, maintain minutes of all proceedings and act as custodian for all related documentation. Prepare and distribute subsequent correspondence as needed, and follows up on action items to ensure completion. Prepare and coordinate the preparation of correspondence, reports, presentation materials and other written communications as required.

    Monitor financial and budget information and prepares data for review. May supervise administrative staff, including scheduling, recruitment, payroll, and staff relations. Provide input to performance management.

    What You Will Need Education: High school diploma or GED required. Additional Preferences At least 5 years of administrative, secretarial experience Legal department or Law Office background highly preferred Comfortability with legal software Microsoft Office Suite knowledge Why Join Our Team AMITA Health, one of the largest health systems in Illinois, is comprised of 19 hospitals and more than 230 sites of care.

    With more than 900 providers in its medical groups, 26,000 associates and 7,000 physician partners, AMITA Health serves over 6.6 million residents in the greater Chicagoland area. We are committed to improving accessibility to healthcare in the communities we serve. We hold ourselves accountable to our patients and one another, and we work hard to treat the whole person, body, mind and spirit.

    Our compassionate, talented team members are the source of our strength, and we invest heavily in their well-being. We offer significant professional opportunities, career advancement potential, comprehensive training and competitive wages. Equal Employment Opportunity Employer AMITA Health will provide equal employment opportunities (EEO) to all associates and applicants for employment regardless of race, color, religion, national origin, gender, sexual orientation, gender identification or expression, age, disability, marital status, amnesty, genetic information, carrier status or any other legally protected status or status as a covered veteran in accordance with applicable federal, state and local laws.

    For further information regarding your EEO rights, click on the following link to the "EEO is the Law" poster: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf EEO is the Law Poster Supplement Please note that AMITA Health will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. AMITA Health will not solicit money or banking information from applicants.

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Senior Executive Assistant - Full Time, Chicago Office

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