The Senior Executive Assistant provides support to a President and C Suite Executives and acts as the first contact for those outside the company, as well as the contact inside the company. A tremendous amount of decision making authority is given to this position on assigned projects.
We Are Kemin
We are visionaries who see things differently and are inspired by the world around us. We have been dedicated to using applied science to improve the quality of life for over half a century. Committed to feed and food safety, Kemin maintains top-of-the-line manufacturing facilities where over 500 specialty ingredients are made for humans and animals in the global feed and food industries, as well as the health, nutrition, beauty and textile markets. We provide product solutions and options to customers in more than 120 countries.
A privately held, family-owned and operated company, Kemin has more than 2,300 global employees and operates in 90 countries including manufacturing facilities in Belgium, Brazil, China, India, Italy, Russia, Singapore, South Africa and the United States.
What you'll be doing:
Lead and coordinate projects and events which support the company's business cause.
Regularly must be engaged in projects and tasks where the exercise of independent judgement are required (e.g. initiate calendaring projects, coordinate business travel to align with executive travel in different time zones, develop meeting agendas) .
Responsible for tasks and special projects requiring an analysis of situations and data, as well as the ability to formulate plans and execute them.
Responsible for all travel, including anticipating special travel needs, passport or work visa issues, and resolutions of travel conflicts during trips (regardless of time zone), etc.
Responsible for a variety of administrative tasks including creating and formatting of letters and/or data and information, and for drafting, formatting, and finalization of documents.
Responsible to proactively initiate and/or return telephone calls and/or email messages in a timely manner for Executives as appropriate.
Responsible for gathering information or data from the President and/or Executive's direct reports and compile into reports/presentations.
Act as the first contact for those outside the company, as well as the contact inside the company; must reflect the company in a positive light in every situation.
Must be reliable and work with integrity with all contacts inside or outside the company.
Responsible for prioritizing all requests for meetings and appointments. Must proactively manage the calendar in all cases and make necessary adjustments. Conflicts are to be recognized and avoided, plus amounts of time to complete tasks estimated.
Responsible for tactful interaction with others to successfully screen meeting requests, handle last-minute meeting cancellations, and convey messages or directives from the President and/or Executives to further advance the vision and mission of the company through these contacts.
Independently coordinate facility logistics, equipment, and presentation needs for meetings with customers, vendors or Kemin employees.
From time to time, may interact with difficult people and challenging situations, but is required to maintain a professional and courteous demeanor, both in person and over the telephone.
Must maintain strict confidentiality.
Responsible for the coordination and management of a variety of office/building issues and involves working with outside vendors and ensuring that supplies, work space, etc. are effectively managed.
Responsible for organizing a variety of off-site and internal meetings for the business unit. This includes working with hotels, conference centers, etc. and ensuring that arrangements and financial aspects are effectively managed.
What we require of you:
H.S. diploma with 10+ years of related experience or Associates degree with 7-10 years of experience or Undergraduate Degree with 5-7 years of experience.
Legal assistant certification prefferred, or willingness to obtain one.
Ability to effectively anticipate the daily needs of the President and/or Executives and proactively make arrangements, provide information, and contact sources to gather information.
High attention to detail and must be able to multitask.
Intermediate skill level in Microsoft Word and PowerPoint as well as expert and/or intermediate skill levels in other software programs as required for the position. Intermediate experience in Microsoft Excel.
Some experience in supporting legal functions.
Your work week: This position is located in Des Moines, Iowa and is considered exempt. 5-10% travel may be required.
What's in it for you:
A competitive financial package- in addition to your salary, we offer an uncapped bonus opportunity, 401k match program, and paid vacation and holidays.
Robust health and wellness support- we are proud to offer a fitness reimbursement (for your whole family!), an on-site fitness center, restaurant with seasonal fresh food options (and the ability to order food to bring home), and free fresh fruit in break areas- to name a few.
Continued learning opportunities- Kemin offers tuition reimbursement and recently launched a new corporate university with online and in-person training opportunities for growth and development throughout your entire career.
The chance to give back to our world- Through our foundation of servant leadership, we are proud to offer ample service opportunities, including paid time off to do so. Kemin has a valued corporate partnership with both The World Food Programme and Habitat for Humanity, in addition to many local initiatives.
Opportunities to support our valued educators- Kemin is a proud sponsor of the Iowa Governor's Stem Advisory Council where we fund annual teacher's awards. In addition, we have a robust internship and externship program, and frequently host student tours.
A POST-OFFER PHYSICAL, INCLUDING DRUG TEST, IS REQUIRED
KEMIN IS AN EQUAL OPPORTUNITY EMPLOYER
Kemin Industries, Inc.