Senior Event Coordinator

Galvanize Boulder , CO 80301

Posted 2 weeks ago

Event Execution

  • Work directly with Senior Event Manager and Campus Event Manager to schedule events and conference room bookings.

  • Receive hand-off of all event logistic information and needs and oversee onsite execution of events on campus.

  • Coordinate event logistics during event, such as room set-up and breakdown including all needs for seating, staging, A/V, Food/Beverage, etc.

  • Coordinate Event Coordinator (EC) staff during event execution by being on-site team lead.

  • Assist with the production of internal events that benefit the Galvanize community members, students, and partners

  • Coordinate logistics as it pertains to events in support of Galvanize EDU, such as capstone presentations, learn to code sessions, information sessions, etc.

  • Direct ECs by proactively providing post event feedback and improvement areas to Campus Event Manager and Senior Event Manager.

  • Other duties as assigned.

Onsite POC

  • Be the main point of contact for the event organizer, welcoming them at arrival and checking in consistently on their needs.

  • Responsible for successful receiving of event rentals and deliveries.

  • Communicate consistently with ECs pre-event with check-ins, during-event, and post-event with cleanup and check-out.

  • Manage relationships with appropriate event vendors (cleaning, furniture moving, A/V, F&B, etc.).

  • When needed, confidently speak to the overarching mission of Galvanize, our core offerings, and direct guests to the appropriate Galvanizer to learn more about our programs.

  • Other duties as assigned.

.

Guest Experience

  • Oversee guest check-in process, ensuring ECs efficiently and warmly welcome guests and check them in on the ipad system.

  • When needed, confidently speak to the overarching mission of Galvanize, our core offerings, and direct guests to the appropriate Galvanize staffer to learn more about our programs.

  • Communicate any recurring issues with event execution and guest experience to Campus or Senior Event Manager.

  • Other duties as assigned.

Administrative

  • Schedule new and recurring events in event management software

  • Maintain guest count records.

  • Assist with marketing material creation as it pertains to on-campus events including internal community member functions, internal community and education curated events, and external lead-driving events.

  • Assist in various projects including, but not limited to, event asset tracking and lead response.

  • Other duties as assigned.

Galvanize provides equal employment opportunities (EEO) to all employees and applicants for employment. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status.


icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Event Coordinator

Galvanize

Posted 2 weeks ago

VIEW JOBS 4/3/2019 12:00:00 AM 2019-07-02T00:00 Event Coordinators at Galvanize are passionate about top-notch hospitality and detailed event execution. They have proven success in providing an excellent customer experience and enjoy tackling fire-drills with a smile. As directed by Senior Event Coordinators (Senior ECs) or Event Managers, ECs positively represent the Galvanize brand and are a key resource for event execution for all program stakeholders. ECs are masters at multi-tasking - successfully executing event logistics while interacting with event vendors, guests, and content owners. They have worked in the hospitality industry and are therefore able to creatively execute logistical needs at Galvanize events. ECs provide availability to the Event Managers on a monthly basis and will be scheduled as needed to support event execution. Under the direction of Event Managers or Senior Events Coordinators, ECs ensure the event space is set up and taken down efficiently and effectively. Event Execution: * Arrange event room setup and breakdown including all needs for seating, staging, A/V, Food/Beverage, etc. * Move and install heavy equipment as needed. Based on Senior EC or Event Manager direction professionally receive deliveries and direct vendors for events from rental companies, caterers, A/V. * Gain full-knowledge of event space layout, capabilities, as well as functional details and storage locations of all event assets. * Provide post event feedback and improvement areas to Senior ECs and/or Event Manager. Experience Management: * Graciously and efficiently welcome guests to Galvanize, acting as security a checkpoint and registering them on the Galvanize ipad system, and direct them to the event location. * Confidently speak to the general mission of Galvanize and our core offerings, with strong ability to convert interested guests into leads by directing them to the appropriate Galvanizer to learn more about our programs. * Monitor and proactively respond to needs of event organizers and guests throughout the duration of the event. Requirements: * Strong verbal communication skills. * Ability to follow detailed directions. * Enjoy problem solving in fast-paced environments. * Enjoy customer service. * High-school diploma or equivalent. * Ability to lift and move up to 40 lbs of heavy equipment. Galvanize provides equal employment opportunities (EEO) to all employees and applicants for employment. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. Galvanize Boulder CO

Senior Event Coordinator

Galvanize