Cooley Chicago , IL 60602
Posted 3 weeks ago
Senior Electronic Billing Specialist
Cooley is seeking a Senior Electronic Billing Specialist to join the Accounting and Finance team.
Position summary: The Senior Electronic Billing Specialist is responsible for all aspects of electronic billing. Specific duties include, but are not limited to, the following Specific duties and responsibilities include, but are not limited to, the following:
Position responsibilities:
Generate, distribute and follow-up on various electronic billing reports to electronic billing teams and managers
Work closely with Electronic Billing Manager on electronic billing process improvements
Manage, track, and assign new electronic billing implementations and migrations to electronic billing specialists
Review newly opened electronically billed matters to ensure that all relevant electronic billing information, including client matter ID's, are properly entered into billing system so that invoices are ready to be approved. Follow-up with the billing teams, clients, partners, secretaries and/or practice team assistants as appropriate to obtain the required information
Ensure rejected invoices are being resubmitted timely and appropriately
Implement electronic billing firmwide within various electronic billing systems, including set ups in billing system and eBillingHub
Monitor, track and resolve invoice rejections for resubmission in a timely manner by collaborating with partners, billing teams and clients
Manage and monitor client/matter setups, invoice submissions/resubmissions and invoice statuses within the eBillingHub
Ensure billing rates for electronically billed clients are timely and accurately submitted and approved in the various electronic billing systems used by firm clients
Address questions and issues that arise with respect to electronic billing from individuals firmwide as well as from clients
Mentor and train junior electronic billing specialists on electronic billing department processes and procedures
All other duties as assigned or required
Skills and experience:
Required:
After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
Strong Excel skills
Available to work overtime, as required
5+ years direct applicable experience (e.g., electronic billing and/or principles of billing, accounts receivables, accounts payables, internal costs, collections, billing rates and client maintenance procedures)
Ability to operate at an elevated level in terms of scope of responsibility, judgement, and autonomy. Work more independently, demonstrate escalating ownership and mastery of assigned area, exhibit strength in the areas below, become a resource and mentor to others and more as they progress in different roles within the department
Experience with electronic billing systems and eBillingHub
Knowledge of and interest in technology and electronic systems
Preferred:
Bachelor's degree
Prior law firm experience
Experience with 3E
10 key by touch
Competencies:
Quick learner
Excellent follow through, accuracy, initiative, and math skills
Ability to successfully maintain and promote attorney and client relations
Professional demeanor
Excellent organizational, communication (verbal and listening) and writing skills
Ability to work independently and under tight deadlines
Ability to interact and work well with others (co-workers and vendors)
Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.
EOE.
The expected hourly pay range for this position is $36.50 - $59.00. Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.
We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off ("PTO") and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.
Cooley