Fremont Bank founded in 1964, is one of the oldest independently owned banks in the Bay Area and is one of the top rated mid-tier banks in the nation. Voted a Top Workplace for 2018 and for the past eight consecutive years, Fremont Bank has an immediate opening for a Senior Documentation and Funding Manager in Livermore, CA.
The Senior Documentation and Funding Manager will provide senior-level oversight to the Documentation and Funding Department, to ensure that the Bank's format and method of documenting commercial loans is accurate for all types of commercial lending and provides all required protections for the Bank. The Senior Documentation and Funding Manager is responsible for ensuring that all loans are documented and funded in accordance with commercial lending best practices, federal, state and local regulations, and Bank policies and procedures.
Responsibilities will include cross-departmental collaboration with the Commercial Process Improvement Team, Legal, Compliance, and Technology groups, to develop, implement, and maintain documentation processes, forms, and standards across multiple documentation providers and solutions. The position will also oversee the organizational structure of Commercial Documentation and Funding, to ensure consistent implementation of developed solutions.
Role and Responsibility
Continuously survey the market for documentation providers and make recommendations regarding the best solutions for all of Fremont Bank's commercial loan types. Documentation solutions may include software licenses for in-house documentation, third-party documentation providers, automated documentation, outside legal counsel drafting, and other documentation solutions.
Review proposals from all forms of documentation providers. Make recommendations regarding solutions which are aligned with the Bank's commercial product offerings, business objectives, and client needs. Complete vendor due diligence and contract negotiations, and prepare contracts for consideration by Executive Management.
Collaborate with Commercial Process Improvement Team, Credit Risk, Servicing, and Monitoring, as well as Commercial/Community Sales and IT/technology groups. Ensure documentation solutions can interface with the Bank's LOS, core systems, and data warehouse. Build documentation and funding processes that meet client and sales team objectives.
Manage relationships with all providers of documentation services, and ensure the Bank cost-effectively operates within contractual parameters. Review release notes for the Bank's documentation software solutions (including LaserPro or other software solutions) and lead implementation of upgrades. Enhance policies and procedures associated with software or other documentation provider changes as needed.
Develop and implement departmental training on documentation formats, processes, policy and regulatory changes, emerging technology affecting documentation and any other concerns that may arise from time to time.
Continuously evaluate SLA's for documentation and funding. Identify and manage to documentation issues which cause delay in document delivery. Make recommendations regarding SLA standards and department FTE requirements based on loan type and deal complexity, to ensure the Bank is delivering the highest level of service to all commercial product channels.
On complex transactions, manage communications with escrow officers, loan officers, and other third parties, to ensure efficient, timely loan fundings that meet client
Enhance other policies and procedures for documentation and funding as needed.
Other projects and duties as assigned by management.
Bachelor's Degree or equivalent experience
Must have five plus years of experience preparing commercial loan documents using Laser Pro or equivalent
Seven to ten years of managing and/or supervisory experience
Ten plus years of comprehensive commercial loan documentation experience along diverse product channels and through various formats, including preparation, negotiation, and interface with outside legal counsel
Comprehensive understanding of documentation of lender protections for all types of commercial loans
Experience negotiating contracts and working collaboratively with third party documentation vendors
Good understanding of banking and the lending process; legal entity documents and collateral documentation
Ability to work well under pressure in a fast pace environment
Strong analytical and problem solving skills
Excellent verbal and written communication skills
Ability to identify training opportunities and recommend training solutions
Ability to write effective and comprehensive procedures
Experience with complex commercial loan documentation
Experience with complex commercial loan fundings
Strong leadership skills
Ability to identify and develop associate skills within the department