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Senior Department Assistant, Guitar (1505-215)

Expired Job

Berklee College Of Music Boston , MA 02298

Posted 3 months ago

Manage administrative and academic projects for the Guitar Department Office, which serves 1000 students and 55 faculty members. Represent chairs in the day-to-day operations of department, and oversee work of Administrative Assistant and 30 Student Employees.

Essential Functions/Primary Duties and

  • Represent chairs in the day-to-day operations of department, and oversee work of Administrative Assistant and 30 Student Employees.

  • Represent Guitar Department to prospective students and parents.

  • Represent the Department in the coordination of activities with Special Programs, the Concert Office, the Registrar's Office, and Academic Affairs. Lead teams of Berklee faculty, student employees, and temporary staff.

  • Responsible for the operation of the scheduling and technology functions of the department. Determine faculty and classroom availability for creation of faculty schedules. Plan section building of 3000 sections of Guitar Private Instruction for Fall and Spring semesters and 2000 sections for summer plus hundreds of additional sections for Five Week. Manage Final Exam Database. Maintain students (1000+) and faculty (50+) databases. Schedule final exams (2000+ per year).

  • Oversee and implement Performance Major Routines: Schedule Performance Major application/interview/auditions (200-250 Guitar Performance Majors). Schedule level 3 and 4 PIGT hour-long lessons (manual input, 80 per year), four nights of RPGT 312 juries and RPGT 411 student juries (80+ per year).

  • Execute Check-in/Registration procedures in Guitar Department, including but not limited to registering students; issuing Advanced Placement, Population Waivers, and Prerequisite Waivers; changing faculty schedules; recommending courses and teachers to students; and advising students regarding graduation requirements.

  • Facilitate scheduling, administration, payroll and promotion of Berklee Summer Guitar Sessions (250 participants, 60 staff), the 5 Week Program (280 guitarists), and Guitar Department concerts and clinics.

  • Counsel students (numbering 300-400 per year) regarding curriculum and resolve student/faculty disputes. Advise students, including but not limited to evaluating graduation requirements; leveling of students in correct level of PI; evaluating appropriateness of advanced placement; changing grades; authorizing private instruction and lab changes; and interpreting curriculum for 500 entering students per year. Meet with prospective students and schedule appointments with faculty advisors.

  • Assist in large-scale projects, directing and regulating usage of departmental equipment and classroom space, whenever new resources are available. For example, as a result of Guitar Department Faculty Development Initiatives, it has become necessary to document the allocation, distribution, and maintenance of 60 Godin Guitars, $100,000+ of donated Line 6 Equipment, 380 Fender and Fishman amplifiers (including regular replacement of entire inventory).

  • Develop, test, and implement additional technology applications to streamline the business of the Guitar Department. Develop Guitar Department website. Contribute content and edit content by others for inclusion.

  • Manage departmental budgets.

  • Disseminate information to students throughout College regarding Guitar Department policies and activities. Maintain high volume of correspondence with individuals from Berklee community, visiting artists, members of the public, and prospective students.

  • Ad hoc projects

  • Develop and adapt procedures with regard to new initiatives

  • When appropriate, assist Chairs in supervision of Faculty searches

Required Skills

  • Computer and technical experience including expertise in FileMaker Pro, Colleague, Microsoft Word, and e-mail applications.

  • High level of organizational skills. Ability to work efficiently with attention to detail while managing multiple projects.

  • Excellent interpersonal skills including the ability to work in groups with faculty, chairs or staff.

  • Leadership qualities.

  • Ability to work independently on projects.

Required Experience

  • Detailed knowledge of Berklee curriculum and policies.

  • Bachelor's degree and 3 years minimum experience in academic environment.


The above information on this position description has been designed to indicate the general nature and level of work performed by individuals within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Requirements are subject to possible modification to reasonably accommodate qualified individuals with disabilities. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.

  • Application Instructions Specific to this Position

Currently enrolled Berklee students may not apply for staff or faculty positions.

Applicants who are both interested and qualified should submit the following materials:

  • Cover letter that addresses the applicant's capabilities and experiences.
  • A resume or CV.

Incomplete applications will not be considered. The position will remain open for applications until filled

Berklee College of Music is committed to increasing the diversity of the college community and the curriculum. Candidates who can contribute to that goal are encouraged to apply and to identify their strengths in this area.

Additional perks:

Berklee provides a diverse and inclusive work environment

We all share a universal love for listening to, and creating music

We work on Macs

Great benefits

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Senior Department Assistant, Guitar (1505-215)

Expired Job

Berklee College Of Music