Senior Department Administrator

Position Details

Position Information

Recruitment/Posting Title Senior Department Administrator Job Category Staff & Executive

• Administrative & Support Department Newark Law Library Overview

Rutgers Law Library has as its primary mission to serve the educational and research needs of the faculty and students of the School of Law. The library also supports the legal research needs of the Rutgers University community. To the extent that it is compatible with its primary and secondary missions, the library will provide service to others. We are the most comprehensive public law library in New Jersey. The Law Library also provides the students and faculty of the Law School with access to major full-text legal databases. Those databases include not only the current statutes and regulations and complete case law of the federal government and all the states, but also extensive collections of scholarly commentary, practitioners' treatises, historical legal material, and material on foreign law. The Senior Department Administrator position will be located in Newark, NJ.

Posting Summary

Rutgers University-Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Senior Department Administrator, reporting to the Senior Associate Deans for Information Services at the law library in Newark and Camden.

This position is responsible for and not limited to the following:

• Oversees all business practices of the law library to include budget management, purchasing, creating and maintaining relationships with vendors and ensuring practices conform to University regulations.

• Provides direct support to the Sr Associate Deans for Information Services on a wide range of projects and assignments, including coordinating receptions and other special meetings and seminars.

• Oversees all human resource functions and matters pertaining for all employees at the law library in conjunction with Law School and University Human Resources.

• Compounded responsibility of the day-to-day operations and administration of the library offices, including the development of departmental policies and budget management.

• This encompasses 5 library departments in Newark and 4 in Camden.

Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.

FLSA Exempt Grade 06 Position Salary Annual Minimum Salary 72833.000 Annual Mid Range Salary 90741.000 Annual Maximum Salary 108649.000 Standard Hours 37.50 Union Description URA-AFT Administrative Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Seniority Unit Terms of Appointment Staff

• 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Requires a bachelor's degree in a related field and minimum of three years experience in an executive level administrative position, preferably with supervisory responsibilities, or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and professionalism.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Requires excellent communication skills, advanced computer literacy, and a high degree of integrity and confidentiality.

Preferred Qualifications

• Experience working with Excel spreadsheets, Oraccle, Marketplace and PeopleSoft is preferred.

Equipment Utilized

• RU Marketplace, ROCS,Absence Report System, Time Clock system, PeopleSoft, Microsoft Word, Excel, PowerPoint

Physical Demands and Work Environment Special Conditions

Posting Details

Posting Number 24ST1365 Posting Open Date 06/27/2024 Special Instructions to Applicants Regional Campus Rutgers University-Newark Home Location Campus Rutgers University-Newark City Newark State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• What is the highest level of education you have completed?

• High School Diploma/GED

• Associate's Degree

• Bachelor's Degree

• Master's Degree

• Ph.D.

• Do you have at least three years of experience in an executive level administrative position, preferably with supervisory responsibilities?

• Yes

• No

• Do you have experience that demonstrates comprehensive knowledge and professionalism ?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV

• Cover Letter/Letter of Application

• List of Professional References (contact Info)

Optional Documents