Senior Department Administrative Specialist

Description - External

Grade: T24

The link below will give you information about the University's "T" salary structure.

https://careers.temple.edu/sites/careers/files/documents/T_Salary_Structure.pdf

A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source.

Summary:

The Department Administrative Specialist is to assist the department chairperson by overseeing, implementing, and following through on a number of assigned tasks. Assuming the primary responsibility for planning and implementing specific projects. They are responsible for all administrative tasks associated with scheduling undergraduate lectures/laboratories each semester as well as graduate course offerings at the Main and other campuses. Prepare for the Chairperson all faculty teaching schedules each semester, review master schedule, and complete all section updates and course inventory forms. Performs other duties as assigned.

When you come to Temple, you don't only come to an impressive campus with an abundance of resources and amenities. You come to Philadelphia, where Temple's Main Campus is woven into the city's fabric. Temple is committed to this community and provides several financial programs for full-time faculty and staff who purchase and reside in homes surrounding Main Campus and the Health Sciences Center.

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Required Education & Experience:

At least three years of directly related experience providing administrative support in a higher education setting. Experience working with students and faculty. An equivalent combination of education and experience may be considered.

Required Skills & Abilities:

• Demonstrated proficiency with MS Office Suite and Adobe.

• Demonstrated familiarity with (or willingness to learn and be trained in) Banner, Kronos, Taleo.

• Demonstrated experience in providing high levels of administrative support in an office setting.

• Demonstrated expertise in scheduling spaces and organizing events.

• Ability to supervise student workers.

• Demonstrated organizational skills, along with the ability to multi-task and successfully complete projects with competing deadlines.

• Exceptional verbal and written communication skills.

• Excellent interpersonal and customer service skills, along with the ability to interact with a diverse constituent population.

• Demonstrated ability to be detail oriented.

Preferred:

Bachelor's degree.

This position is assigned a hybrid work arrangement (on-campus and remote), the duration of this hybrid work arrangement is at the discretion of Temple University and the Department.

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

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