Sea Island Sea Island , GA 31561
Posted 1 week ago
Basic Job Function:
Perform the administrative tasks that supports the Security Department's missions of Sea Island. The assigned duties will include assisting with budget, payroll, AP/AR, scheduling and office administrative duties along with upholding and assuring compliance with all company and departmental policies and procedures.
Minimum Requirements:
Minimum three (3) years prior private security and/or three years in law enforcement and/or equivalent management experience preferred
Excellent communication skills, both written and verbal
Current CPR/AED certification prefered
Valid Driver's License
Must have a favorable driving history
Company policy requires that one must be 21 years of age or older to drive a company vehicle and pass a yearly Motor Vehicle Report (MVR) review
Must be at least 18 years of age (Georgia law requires that one must be over the age of 18 to dispense or serve alcoholic beverages)
Proficient in Windows OS and Microsoft Office software applications such as: Word, Excel, PowerPoint and Outlook
Proficient with peripherals, copier, fax, telephone and calculator
Must have ability to courteously present information to people in one-on-one and group situations
Must have the patience and the ability to deal with problems involving several variable in changing situations
Ability to work with minimal supervision
Must be able to automate many of the existing procedures and create new procedures that simplify tasks
Ability to exercise good judgment, initiative, cooperation and discretion
Consistently aspires to fulfill our core Company values (Respect, Integrity, Passion, Teamwork, Accountability, Caring, Loyalty & Trust)
Exhibits the Sea Island Five-Star Behavior Standards with guests, members and co-workers
Must possess a positive attitude and have the ability to work with a variety of people and in cooperation with coworkers efficiently and effectively
Must be detail oriented and able to manage competing priorities and multiple deadlines in a fast paced environment
Ability to easily adapt to organizational and environmental changes
If applicable, must be flexible to working days, early mornings, evenings, weekends, and holidays
Report to work at the scheduled time, neatly groomed and in compliance with company Dress Code Policy
Tasks/Responsibilities:
Answer telephone and respond to caller's request for assistance; referring routine calls to appropriate individuals or departments as required
Ability to communicate with other team members of the Security Department and Sea Island Leaders
Assist with mail delivery and distribution
Assist with payroll for all hourly team members in the Security department; which including entering training and vacation
Assist with schedule and coordinate meetings and training courses
Maintain and update the Security Budget and generate End of Month Reports for budget input
Assist with the filing system for all invoices to be paid by the Security department
Creates invoices for charges to other departments for requested Security
Maintain all First Aid, Safety and Office supplies
Enters parking decals in UltiPro system for all Sea Island team members
Maintain current file system for accurate and efficient record keeping
Process payments using MICROS system
Balance and perform EOD reports
Assist the Sea Island Main Gate as needed
Learn the names and personally recognize our regular Guest and Members
Familiarization and compliance with various company policies and procedures
Utilize the Adaco General Purchasing as needed to oversee budget items and order supplies
Assist any post or shift as necessary
Maintains the highest quality of skills necessary to perform all requests by the Director of Security
Order name badges and uniforms for team members
Discretely maintain, utilize and dispose of documents containing information that is highly sensitive in nature
Read, process and distribute accordingly all incoming mail, voicemail and email
Assist in processing expense reports and code invoices for payment
Maintain a thorough knowledge of current guest services, activities, dining options, shops, local attractions, and historical information regarding Sea Island and the surrounding area
Maintain a thorough knowledge of current guest services, activities, dining options, shops, local attractions, and historical information regarding Sea Island and the surrounding area to answer any questions guests may have to the best of one's ability
If applicable, complete a Guest Problem Resolutions (GPR) form on any issues (solved or unsolved issues) and follow-up on issues as needed (if computer access is not available give information to admin support)
Maintains cleanliness and organization in all work areas
Uphold appropriate departmental standards of quality/timing
Uphold and ensure compliance with all company and departmental policies and procedures
Report all equipment problems and maintenance issues, known safety hazards, or unsafe practices and procedures to supervisor immediately
Attends all scheduled employee meetings and brings suggestions for improvement
Willing and timely execution of other duties as delegated by leadership
Physical Requirements:
Ability to kneel, crouch, squat, crawl, climb, stand, sit, balance, reach, bend, push, pull, walk and run for prolonged periods
Must have the ability to work for extended time periods in an outdoor environment, including sun, heat, cold, wind, rain, and higher than normal noise levels
Ability to perform repetitive tasks with accuracy
Ability to lift, carry pull, and push up to 30 lbs. intermittently throughout a shift
Ability to read, write and communicate effectively in English, both written and verbal
May be exposed to mechanical, electrical, chemical and fume hazards
No visible tattoos, visible body piercing or unnatural hair color or hairstyles per company grooming standards
Sea Island