Senior Coordinator For Facilities & Operations

Position Information

Classification Title Student Services Paraprofessional/Professional FLSA Non-Exempt FTE 1.0 Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications Position Summary

The Senior Coordinator for Facilities & Operations plays a pivotal role within the Tate Student Center, directly reporting to the Assistant Director for Facilities & Operations. This leadership position is instrumental in driving the seamless functioning of operations across multiple key areas including the Tate Student Center, Memorial Hall, UGA Chapel, Legion Field, and Quarters A. With oversight of approximately 50 student staff members, including Information Desk Associates and Building Managers, this role is central to maintaining high standards of service, environment, and efficiency of Facilities & Operations.

Knowledge, Skills, Abilities and/or Competencies

• Knowledge of HR practices, including onboarding, talent development, performance management, and employee engagement.

• Strong verbal and written communication skills for diverse audiences.

• Ability to inspire and lead by example, fostering an environment of continuous learning and improvement.

• Demonstrated integrity, ethical behavior, and professional demeanor.

• Capacity to work collaboratively with cross-functional teams and stakeholders.

• Possess an understanding of the voter registration process.

Physical Demands

• Stand or sit for long periods of time.

• Lifting up to 50 lbs.

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Student Staff Development and Supervision

• Coordinate the hiring, training, scheduling, supervision, and evaluation of 50 student staff consisting of Building Managers and Information Desk Associates.

• Ensure facility is properly staffed at all times during the evening and weekend operating hours.

• Provide ongoing training and supervision to enhance the professional and personal growth of all student staff members under the Facilities and Operations purview.

• Oversee the maintenance and advancement of our established learning and training platform on ELC (eLearning Commons).

• Ensure compliance with experiential learning credit requirements, facilitating a seamless integration of experiential learning into the student staff's roles and responsibilities.

• Create and manage detailed schedules that accommodate the availability of student staff while meeting operational needs.

• Collaborate with other departments to ensure coordination and support for special events or peak times of necessary additional staffing.

• Complete all payroll related duties during each week when a pay period ends and meet all deadlines specified by Human Resources.

Percentage of time 40 Duties/Responsibilities

Evening and Weekend Facilities Support

• Provide evening and weekend leadership for the Tate Student Center and Memorial Hall.

• Conduct building inspections and serve as a liaison to the Facilities Management Division for maintenance and custodial concerns.

• Resolve situations relating to facility access, reservations, and usage policies

• Work cooperatively with other staff members to plan, organize, and supervise activities, which includes distributing event schedules daily and actively engaging in weekly planning meetings.

• Regularly inspect facilities to ensure they meet maintenance and safety standards, identifying any issues that need to be communicated with Facilities Maintenance Division.

• Organize and communicate scheduled building repairs.

• Contribute ideas, provide feedback, and engage in discussions to support collaborative decision-making and problem-solving as it pertains to facility access, reservations, and usage policies.

• Distribute event schedules and ensure recipients understand their relevance and necessary actions.

Percentage of time 20 Duties/Responsibilities

Administrative and Game Day Operations Support

• Maintain organization of daily operational paperwork and distribute to appropriate personnel as deemed necessary for the success of the department.

• Coordinate and keep accurate running inventory/record of all student staff uniforms.

• Serve on committees at the department, division, university, or community level to foster professional growth and development.

• Maintain a clear and efficient filling and distribution system for all operational paperwork, both digital and physical; Collaborate with building occupants to understand their document and communication needs and adjust distribution processes accordingly.

• Attend and actively participate in all professional staff meetings, training sessions, and departmental events.

• Serve as on-site building supervisor and coordinator of designated UGA home football games.

• Enforce compliance with all safety regulations, university policies, and event guidelines on game days; Oversee the setup of necessary equipment, signage, and any temporary structures or modifications necessary for game days.

• Serve as Deputy Registrar, which is the primary contact for any questions, concerns, or request related to voter registration within the Tate Student Center.

• Collaborate with the Athens Clarke County Voter Registration Office to ensure that all procedures related to voter registration align with legal requirements and best practices.

• Disseminate forms to members of the university community, such as students, faculty, and staff.

• Gather information on voter registration deadlines set by the state of Georgia and organize information into clear and accessible formats.

Percentage of time 15 Duties/Responsibilities

Gaming Operations Oversight

• Responsible for the overall maintenance, supervision, and daily operations of the game room and billiard area in the Tate Student Center.

• Assist in budget planning and purchasing of new equipment and supplies.

• Perform routine maintenance on all equipment, including cleaning and minor repairs.

• Monitor usage to ensure proper compliance with all usage policies.

Percentage of time 15 Duties/Responsibilities

Building Emergency Action Plan(s) (BEAP) Development and Facilitation

• Support the Assistant Director in the scheduling and facilitation of respective BEAP's for the Tate Student Center and Memorial Hall among full-time staff.

• Ensure all student staff members of Facilities & Operations are properly trained on their roles during emergency procedures.

• Assist in the maintenance and advancement of websites and materials related to the Building Emergency Action Plan(s) (BEAP).

• Foster collaborative relationships with the Office of Emergency Preparedness and the University Police Department.

• Regularly review recorded footage over multiple cameras within the Tate Student Center and Memorial Hall for suspicious after-hours behavior and communicate with relevant stakeholders to ensure safe and secure facilities.

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Whitney Cain Recruitment Contact Email whitneycain@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter

Optional Documents

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (hrweb@uga.edu).

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.