Senior Contracts Specialist

Wolters Kluwer Wilmington , DE 19801

Posted 3 weeks ago

Senior Contracts Specialist R0018867 - Remote / Work From Home

Job Summary:

Participates in the development and fulfillment of contract requirements by examining estimates of materials, equipment, production costs, performance requirements and delivery schedules. Prepares bids, process specifications, test and progress reports, and other related items. Reviews bids from other firms for conformity to contract requirements and determines acceptable bids. Negotiates contracts and amends as needed. Acts as liaison between company and subcontractors to implement fulfillment of contracts. Works on more complex contracts, with limited supervision. Remote / Work From Home

Basic Function:

As the Senior Contracts Specialist, you will be responsible for the coordination of the preparation of the contract as well as overall management of the contract lifecycle for the CT business Unit. Within the contract lifecycle you will manage and participate in all phases of the contract administration process from inception through completion. You will be responsible for the entire lifecycle of all RFP, RFI, Questionnaires etc. activity flowing through the organization. In this role you will interact with individuals in several departments including legal and sales.

Job Qualifications (Minimum Experience):

  • Experience: 3+ years in related Deal Desk, Contract support, Sales Operations, Pricing or Finance, ideally supporting transaction-heavy sales activity

  • Extensive experience with managing the RFP/RFI lifecycle

  • Experience with applications such as Salesforce.com, Qvidian, DocuSign and other contract management platforms as well as Microsoft Office Suite and strong knowledge of systems for optimization of workflow

Travel requirements:

  • Approximately 5% of the time - Domestic

  • Prefer candidate to sit local in one of our nationwide offices (willing to consider remote/work from home for qualified candidate)

  • This position is eligible for remote work subject to Wolters Kluwer's Flex Work policy and the business requirements of the team

Preferred Experience Knowledge, Skills, Abilities or Certifications (includes minimum):

  • Strong Project Management skills and analytical abilities

  • Industry specific experience within the legal services market

  • Contract Paralegal, Legal Secretary, or Legal Assistant experience

  • Proven ability to work well within a highly matrixed organization

  • Experience working in a subscription sale environment, for example the software industry.

  • Excellent verbal and written communication skills, team oriented, collaborative work style

Essential Duties and responsibilities:

  • In understanding the concept of a Senior Contracts Specialist, you will manage and facilitate the sales contract process by working directly with the sales team, sales leadership, legal, finance and other related parties.

  • Accurately and efficiently track and report on all open, stalled or otherwise 'in process' contracts, including reason, next steps etc. using Salesforce.com as the tool for managing the process and tracking.

  • Maintaining and prioritizing the queue of Open contracts.

  • Ensure that contracts/customer agreements move efficiently and quickly through the process to completion

  • Maintaining Sales contract database/SharePoint with all current contracts

  • Ensure that all agreements have the necessary sales, business and legal approvals required

  • Execute on all RFP/Surveys etc. by developing close relationships with sales, product, marketing, legal and finance.

  • Create or procure and maintain a content management system working directly with SME's to ensure data is updated on a consistent basis.

  • Consistently seek enhanced efficiency and effectiveness of the end-to-end contracts and RFP management process leveraging best practices

  • Work with marketing, subject matter experts and training to ensure response information is consistent with each group's content/message (including collateral material)

  • Be a highly collaborative and supportive partner to the CT sales team

Governance, Risk & Compliance (GRC) is a division of Wolters Kluwer that provides a broad spectrum of solutions, services and expertise to legal, finance, risk and compliance professionals and small business owners to help manage myriad governance, risk and compliance challenges in dynamic markets and regulatory environments, globally. GRC Solutions serves more than 350,000 customers in more than 150 countries, including 70% of Fortune 500 companies, 92% of the world's top banks, 90% of the Am Law 100 and more than 300,000 small businesses. The division has a global footprint, with workforce in 28 countries. Our clients include corporate legal departments, insurers, small businesses, financial services companies, brand professionals, underwriters, governments and compliance and risk professionals.

CT Corporation (CT) contains our expert information services businesses that serve large corporations, small businesses, and law firms. This group specializes in incorporation and business compliance solutions. This business area brings its solutions to market as CT, which serves corporations and small businesses under brands such as BizFilings, CT, NRAI, and VCorp .

Additional Information:

Wolters Kluwer offers a wide variety of competitive benefits and programs to help meet your needs and balance your work and personal life, including but not limited to: Medical, Dental, & Vision Plans, 401(k), FSA/HSA, Commuter Benefits, Tuition Assistance Plan, Vacation and Sick Time, and Paid Parental Leave. Full details of our benefits are available - https://www.mywolterskluwerbenefits.com/index.html

Senior Contracts Specialist R0018867

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Senior Contracts Specialist

Wolters Kluwer