Senior Contracts & Grants Fund Manager

University Of California Los Angeles , CA 90009

Posted 1 week ago

Requisition Number:29779 Job Title:ADMINISTRATIVE ANALYST, SENIOR Working Title:Senior Contracts & Grants Fund Manager Salary:$4,842 - $9,591 monthly Job Type:Career Department Name:0288-DEAN, GSE&IS Department Website URL: Job Summary Statement:Under the direction of the GSE&IS Business Office Assistant Director of Extramural Funds Management, serve as a Senior Contract and Grants Fund Manager in the central Business Office within the Graduate School of Education and Information Studies (GSE&IS), a graduate school that houses two departments, Education & Information Studies, that are very well regarded nationally and offer both professional and scholarly programs. Primary responsibilities include providing advanced financial analysis, including monitoring and analyzing research project payroll & personnel, monitoring compliance and accounting of federal, state, and private contract/grant funding sources.

Independently oversee and manage all pre-award and post award administration related to contract & grants proposals and at least one research unit. The Senior Contract and Grants Manager will manage an annual budget of over $8-$10 million for an assigned list of individual faculty as well as a large research unit.

The incumbent will provide direct support and oversight in a full range of contract and grant activities while proactively promoting compliance with Federal regulations, University policy, and School guidelines. Other responsibilities include the development and dissemination of monthly detailed analysis, payroll and financial reports to provide coherent and concise financial data to project directors, faculty, research units and the Assistant Dean of Financial Administration/CFO. Incumbent is also responsible with exhibiting interpersonal skills needed to establish and maintain a dynamic and effective working relationship with faculty, staff, students, other campus units. In addition, attend national and local conferences that pertain to contract and grant issues and work on ad-hoc projects as assigned by the Assistant Dean of Financial Administration/CFO. Percentage of Time:100 Shift Start:8:00 am Shift End:5:00 pmQualifications for Position
17Records QualificationsRequired/Preferred
1.Advanced working knowledge of accounting and financial principles in a large University of higher education setting.

2.Demonstrated experience in acceptable accounting and business practices to provide guidance and direction in financial, contract and grant, and administrative issues.

3.Advanced working knowledge of contract and grant administration to direct and manage a nonlinear proposal process, prepare appropriate documents associated with a proposal, and coordinate submission (including web based) with cognizant University offices. Ability to practically apply principles and concepts of OMB Circulars, Uniform Guidance and other federal requirements.

4.Demonstrated experience to create financial reports for audiences at the executive management level, including trend analyses, forecasts, and accurately project ending balances.

5.Ability to prepare single project or program/project budgets, potentially involving multiple institutions, for extramural funds in accordance with University and funding agency guidelines and policies.

6.Demonstrated ability to manage multiple project budgets to synthesize data in a user-friendly format and use advanced financial and accounting skills to perform functions effectively.

7.Ability to compose, edit, disseminate materials using proper grammar, syntax, spelling and punctuation.

8.Ability to handle confidential and sensitive information with discretion, and to maintain professional working relationships with sponsors, industry, government, the UC and other academic and corporate institutions.

9.Excellent interpersonal skills, communication skills, and usage of language to clearly and professionally convey information verbally and in writing. Ability to present persuasive arguments and use negotiation skills to achieve mutually agreeable solutions

10. Demonstrated ability to work as part of a team in an integrated office environment and assist other administrative staff during peak workloads as needed.

11. Ability to independently validate expectations, problem solve obstacles, and follow-up to completion and/or proactively report status of assignments/projects.

12. Demonstrated ability to work independently, establish priorities, meet fixed deadlines, and follow through tasks to completion often with frequent interruption.

13. Demonstrated ability with University online financial systems/ledgers including BruinBuy, TOF, MTF, Consolidated gift Fund Report, OFSR, Travel Express, and QDB.

14. Working knowledge of policies and procedures in a large institution of higher education, such as accounting, travel, purchasing, consultants, and subawards to coordinate and expedite tasks with associated central offices.

15. Demonstrated ability to efficiently operate Macintosh and PC computers and the most current software versions with advanced working knowledge of Excel working knowledge of Word and PowerPoint.

16. Ability to work responsibly and accurately with detailed information including: financial data and calculations, contract clauses and performance dates, and other numeric and narrative information.


Minimum B.A or B.S in related field or equivalent years of experience.

PreferredAdditional Posting InformationBargaining Unit:99-Policy Covered Application Deadline:04-06-2019 External Posting Date: Quicklink To Special Instructions:Please have your Resume and Cover Letter available for upload when applying. Final candidates will be required to provide reference list.

The target salary range for this position is between the posted minimum and $5,833.33 monthly. Contact information:

Number of Positions:Special EmploymentDesignations/Requirements Per UC PolicyConflict of Interest:N/A Critical:Continued employment contingent upon completion of satisfactory background investigation. Driving Record:N/A E-Verify Check:

Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

More InformationThis position does not require E-Verify check. CANRA:

Is this position designated as a mandatory reporter under CANRA?No Other Special Employment

Position is subject to performance standards and other requirements of the University wide Police Policies and Administrative Procedures.

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Senior Contracts & Grants Fund Manager

University Of California