Senior Contracts & Grants Fund Manager

University Of California Los Angeles , CA 90009

Posted 1 week ago

Requisition Number:29779 Job Title:ADMINISTRATIVE ANALYST, SENIOR Working Title:Senior Contracts & Grants Fund Manager Salary:$4,842 - $9,591 monthly Job Type:Career Department Name:0288-DEAN, GSE&IS Department Website URL:https://gseis.ucla.edu/ Job Summary Statement:Under the direction of the GSE&IS Business Office Assistant Director of Extramural Funds Management, serve as a Senior Contract and Grants Fund Manager in the central Business Office within the Graduate School of Education and Information Studies (GSE&IS), a graduate school that houses two departments, Education & Information Studies, that are very well regarded nationally and offer both professional and scholarly programs. Primary responsibilities include providing advanced financial analysis, including monitoring and analyzing research project payroll & personnel, monitoring compliance and accounting of federal, state, and private contract/grant funding sources.

Independently oversee and manage all pre-award and post award administration related to contract & grants proposals and at least one research unit. The Senior Contract and Grants Manager will manage an annual budget of over $8-$10 million for an assigned list of individual faculty as well as a large research unit.

The incumbent will provide direct support and oversight in a full range of contract and grant activities while proactively promoting compliance with Federal regulations, University policy, and School guidelines. Other responsibilities include the development and dissemination of monthly detailed analysis, payroll and financial reports to provide coherent and concise financial data to project directors, faculty, research units and the Assistant Dean of Financial Administration/CFO. Incumbent is also responsible with exhibiting interpersonal skills needed to establish and maintain a dynamic and effective working relationship with faculty, staff, students, other campus units. In addition, attend national and local conferences that pertain to contract and grant issues and work on ad-hoc projects as assigned by the Assistant Dean of Financial Administration/CFO. Percentage of Time:100 Shift Start:8:00 am Shift End:5:00 pmQualifications for Position
17Records QualificationsRequired/Preferred
1.Advanced working knowledge of accounting and financial principles in a large University of higher education setting.

Required
2.Demonstrated experience in acceptable accounting and business practices to provide guidance and direction in financial, contract and grant, and administrative issues.

Required
3.Advanced working knowledge of contract and grant administration to direct and manage a nonlinear proposal process, prepare appropriate documents associated with a proposal, and coordinate submission (including web based) with cognizant University offices. Ability to practically apply principles and concepts of OMB Circulars, Uniform Guidance and other federal requirements.

Preferred
4.Demonstrated experience to create financial reports for audiences at the executive management level, including trend analyses, forecasts, and accurately project ending balances.

Required
5.Ability to prepare single project or program/project budgets, potentially involving multiple institutions, for extramural funds in accordance with University and funding agency guidelines and policies.

Preferred
6.Demonstrated ability to manage multiple project budgets to synthesize data in a user-friendly format and use advanced financial and accounting skills to perform functions effectively.

Required
7.Ability to compose, edit, disseminate materials using proper grammar, syntax, spelling and punctuation.

Required
8.Ability to handle confidential and sensitive information with discretion, and to maintain professional working relationships with sponsors, industry, government, the UC and other academic and corporate institutions.

Required
9.Excellent interpersonal skills, communication skills, and usage of language to clearly and professionally convey information verbally and in writing. Ability to present persuasive arguments and use negotiation skills to achieve mutually agreeable solutions

Required
10. Demonstrated ability to work as part of a team in an integrated office environment and assist other administrative staff during peak workloads as needed.

Required
11. Ability to independently validate expectations, problem solve obstacles, and follow-up to completion and/or proactively report status of assignments/projects.

Required
12. Demonstrated ability to work independently, establish priorities, meet fixed deadlines, and follow through tasks to completion often with frequent interruption.

Required
13. Demonstrated ability with University online financial systems/ledgers including BruinBuy, TOF, MTF, Consolidated gift Fund Report, OFSR, Travel Express, and QDB.

Preferred
14. Working knowledge of policies and procedures in a large institution of higher education, such as accounting, travel, purchasing, consultants, and subawards to coordinate and expedite tasks with associated central offices.

Preferred
15. Demonstrated ability to efficiently operate Macintosh and PC computers and the most current software versions with advanced working knowledge of Excel working knowledge of Word and PowerPoint.

Preferred
16. Ability to work responsibly and accurately with detailed information including: financial data and calculations, contract clauses and performance dates, and other numeric and narrative information.

Required

Minimum B.A or B.S in related field or equivalent years of experience.

PreferredAdditional Posting InformationBargaining Unit:99-Policy Covered Application Deadline:04-06-2019 External Posting Date: Quicklink To Posting:hr.mycareer.ucla.edu/applicants/Central?quickFind=75591 Special Instructions:Please have your Resume and Cover Letter available for upload when applying. Final candidates will be required to provide reference list.

The target salary range for this position is between the posted minimum and $5,833.33 monthly. Contact information:

Number of Positions:Special EmploymentDesignations/Requirements Per UC PolicyConflict of Interest:N/A Critical:Continued employment contingent upon completion of satisfactory background investigation. Driving Record:N/A E-Verify Check:

Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

More InformationThis position does not require E-Verify check. CANRA:


Is this position designated as a mandatory reporter under CANRA?No Other Special Employment

Requirements:
Position is subject to performance standards and other requirements of the University wide Police Policies and Administrative Procedures.

Return to Search Results



icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Dept Contracts & Grants Coordinator

University Of Southern California

Posted 6 days ago

VIEW JOBS 3/13/2019 12:00:00 AM 2019-06-11T00:00 In order for your application to be considered, please attach a cover letter and resume to your application. The Sol Price School of Public Policy at USC is seeking a qualified Contracts and Grants Coordinator. This position is a full-time, benefits eligible position. The Contracts and Grants Coordinator provides support to various Price faculty by managing a portfolio of proposal submissions and post award grant accounts which range from small and straightforward to large and complex. Therefore, the position requires organization, attention to detail, and strong interpersonal, written and verbal communication skills. The ability to manage many projects at once while coordinating the timely, day to day work flow and maintenance of systems and databases of information are necessities. We seek candidates who are qualified to carry out the job responsibilities with excellence and enthusiasm. The Price Research Office contributes to the mission of the Price School by providing research administration support to school faculty and staff. Our office assisted in the submission of nearly 100 proposals requesting more than $37 million in funding in the past year. Price research is funded by federal, state, local, foundation and industry sponsors. We currently serve over sixty Price faculty and manage a grant portfolio of approximately $40 million. We act as the liaison between the Price School and the central USC offices to ensure the proper submission of proposals and management of awards. RESPONSIBILITIES: * Proposal preparation assistance, including but not limited to budget preparation, document compilation, institutional proposal initiation and routing * Manage post-proposal, pre-award sponsor and university requirements as needed * Manage a portfolio of Price research accounts post-award. Work with PIs and research staff to ensure proper spending of research funding. Coordinate research expenses including salary, travel, consultant, subcontract, tuition, and others as needed. * Identify and resolve post-award issues and work with University central offices as needed * Maintain knowledge of and ensure compliance with relevant sponsor and University policies regarding the administration of externally sponsored accounts and educate PIs and research staff of University and sponsor policies regarding externally sponsored research funding * Maintains and participates in the development of a sponsored projects database. Provides status reports as requested. * Manage students working for the METRANS Transportation Center and Price Research Office * Provide Price Research Office coverage, when needed * Other research administration duties as needed QUALIFICATIONS: * Related undergraduate study * Two years' experience in research administration About the USC Price School of Public Policy The mission of the Sol Price School of Public Policy is to improve the quality of life for people and their communities, here and abroad. We achieve this mission through education and research that promote innovative solutions to the most critical issues facing society, with a particular focus on governance, urban development, and social policy. In 2017 the USC Sol Price School of Public Policy was ranked No. 2 overall in Best Graduate Schools for Public Affairs, published by U.S. News & World Report. The School offers Ph.D. programs in Public Policy and Management and Urban Planning; masters' degrees in Public Administration, Public Policy, Urban Planning, Health Administration, Real Estate Development, and Nonprofit Leadership and Management; executive masters' degrees; and an interdisciplinary undergraduate degree. USC is one of the nation's premiere research universities and Price ranks third overall in funded research on a per faculty basis. Much of the school's research is conducted through its centers, institutes, and research groups. Among them are the Bedrosian Center on Governance and the Public Enterprise, the Center on Philanthropy and Public Policy, the Price Center on Social Innovation, the Schwarzenegger Institute for State and Global Policy, the Center for Economic Development, the Center for Sustainable Cities, the National Center for Metropolitan Transportation Research, the Lusk Center for Real Estate, and the Center for Risk and Economic Analysis of Terrorism Events (CREATE), the country's first Homeland Security Center of Excellence. Annual sponsored research volume approximates $80 million. The University of Southern California is an Equal Opportunity Employer that Values Diversity. Interacts with Department of Contracts and Grants. other University offices and faculty to facilitate the exchange of information and provide services associated with pre and post-award administration of contracts and grants for a school or unit. USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring ordinance. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law. Read USC's Clery Act Annual Security Report Required Legal Notices Certain positions are subject to background screening If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser: https://wd5.myworkday.com/usc/d/inst/1$9925/9925$28825.htmld University Of Southern California Los Angeles CA

Senior Contracts & Grants Fund Manager

University Of California