Senior Contracts Administrator/Project Coordinator

Interior Architects San Francisco , CA 94118

Posted 2 months ago

IA Interior Architects translates client goals, brand and culture into powerful environments built around people, processes, technologies and business drivers. Our clients in diverse markets worldwide require high-performance, visually compelling and sustainable environments to move their enterprise forward, support their culture, engage their staff, integrate technology and drive efficiencies. As architects, designers, workplace strategists and environmental specialists in the largest global architecture firm concentrating exclusively on interiors, we help clients articulate and align their business strategies and core values with the dynamic use of space.

Our team members are collaborative, creative, professional, expert and entrepreneurial. Joining our team requires skill, daring, leadership, teaming, humor and a love of interiors. We are presently searching for a full-time Senior Contracts Administrator in the San Francisco office. As Senior Contracts Administrator, you will coordinate all Global Account Contracts management functions for our clients from the receipt of RFPs and proposals through the completion of construction. Specific responsibilities will include:

  • Requests and obtains necessary cost and scheduling data for proposal pricing including determination of appropriate cost elements.

  • Prepares quotations and proposals and submits to clients.

  • Receives, evaluates, analyzes and prepares contracts and/or subcontracts inclusive of contract terms and conditions.

  • Prepares and disseminates proper instructions and provides to the internal organization direction on contract requirements by means of issuing short contracts, work orders, AIA agreements.Coordinates and monitors.

  • Responsible for reviewing and managing master services agreements, contract / subcontract administration, follow up and general problem solving.

  • Requests, reviews and accepts all contract amendment and changes.

  • Interacts with clients and participating in contract negotiation process.

  • Leads internal team meetings with Global team.Issues meeting notes for client and / or 3 party project management firms.

  • Coordinate the contract process with Finance, Project Managers, Clients, Subconsultants and Team contracts, protocols and processes.

  • Prepare Project Information Worksheets (PIW's), Contracts, etc. under the supervision of the Project Manager.

  • Assists with the reviews of blue books with the Project Manager.

  • Possibly help file project related communications and documents electronically.

  • Tracks contract and billing status with Client procurement.


  • 4 year Accredited University or equivalent experience.

  • 3 5 years of contracts administration experience.

  • 1+ year accounting experience preferred.

  • Familiarity with commercial interior architecture and/or design firms preferred.


  • Excellent written and oral communication skills, including the ability to draft correspondence quickly with minimum direction, and high attention to detail in composing materials.

  • Exceptional organization, planning, problem solving and follow up skills; must be proactive and take initiative to support the Accounting department; ability to prioritize their multiple projects

  • Strong interpersonal/people skills with the ability to establish and build partnerships at all levels within the organization, and externally with contractors and vendors

  • Demonstrated ability to work both independently and within a team

  • Advanced MS Office application skills.

  • Advanced verbal and advanced written communication skills.

  • Advanced analytical skills.

  • Intermediate accounting and financial forecasting skills.

  • Resourceful, problem-solver

Working Conditions:

For the majority of the time the Senior Contracts Administrator will be sitting in an office with limited physical requirements. This may require individuals to bend, stretch, twist and reach. The position is not subject to occupational and safety risks.

IA Interior Architects is an Equal Opportunity Employer M/F/Disability/Veteran

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Senior Contracts Administrator/Project Coordinator

Interior Architects