Senior Contract Administrator- Clinical, Supply Chain Management

POSITION SUMMARY

Responsible for the negotiation, standardization, consolidation and contract administration for

the surgical contract portfolio to include medical products, implants, equipment and related

services. Interacts with vendors and departments concerning purchasing issues. Responsible for

ensuring contract compliance, product standardization and realized savings as it pertains to

pricing and service levels. Demonstrate organizational impact by identifying and coordinating all

opportunities for contracting of new and existing equipment, products, supplies and services for

all surgical departments and facilities across the Interdisciplinary Delivery Network (IDN), and

strategically, operationally, and financially prove direct impact on goals/objectives of the

unit/department that the job is in.

PRIMARY ACCOUNTABILITIES

1.Seek to understand and track the entire spend under management and develop current and

future needs of relevant stakeholders/Service Lines. Conduct a business and customer

needs assessment in partnership with Value Analysis, and develop initiative project plan

including, financial analysis of cost savings, standardization opportunities, and ability to

monitor realized savings, to formulate strategies and recommendations about vendors,

product reliability, and purchases.

2.Demonstrate in depth level of knowledge within a professional area, working knowledge of

other areas, and advanced knowledge and expertise on a wide range of products,

equipment and services used in clinical areas.

3.Serve as principal contracting advisor to customers, Value Analysis and Service Lines in

acquisition planning process; Provide research and pertinent information to participate in

decisions involving contractual matters. Support Value Analysis Process and Standard

Operating Procedure framework to include the implementation activities related to new and

existing contracts.

4.Act as a focal point for planning, developing, and executing complex contractual goals that

meet the needs of service lines & Value Analysis. Is the intermediary between surgical and

business leaders in order to develop solicitations, while implementing complex and unique

acquisition techniques and participation in product conversions.

5.Demonstrate active engagement with System Director of Value Analysis on both clinical

cost savings initiatives and product conversions. Utilize benchmark data and other industry

trends to identify direct or indirect financial impact, such as cost savings opportunities

and/or long- term user and patient satisfaction.

6.Communicate regularly in formal and informal settings about quality, and continuous

improvement, to address problems promptly. May obtain input from others to conduct

extensive analysis of situations or data to resolve complex issues.

7.Serve as lead negotiator, generating bids, requests for information and perform as lead

representative on contractual issues at service line meetings. Negotiate and intermediate

with team and key stakeholders to achieve business objectives. Build, strengthen, and

maintain relationships through regular contact with key customers and stakeholders,

vendors and suppliers, using formal and informal opportunities.

8.Analyze recommendations to formulate contracting strategies considering Group

Purchasing Organization (GPO) programs versus local, competition maximization, pricing

arrangements, subcontracting, and matters requiring unique acquisition techniques.

9.Negotiate with vendors to ensure that goods and services purchased are priced

competitively and that all contracts or pricing agreements meet Health First guidelines and

are loaded into the contract repository in a timely manner. Document and communicate the

savings success and engage end users in needed process change and/or product

conversion.

10.Monitor and provide monthly reports on spend opportunities, product standardization,

realized savings, vendor performance to Value Analysis, Service Line Leadership and

System facility leaders.

11.Communicate contract and purchasing strategies to Value Analysis, Service Lines and

Buyers. Provide meaningful advice, on-going support and coach in a constructive manner

to increase individual and team effectiveness. Stretch others to look beyond symptoms to

identify root cause and reach problem resolution in timely manner.

12.Continually develop self and others to enhance customer service, personal accountability,

productivity, and breadth and depth of knowledge to deliver quality service and customer

delight

MINIMUM QUALIFICATIONS

• Education: Bachelor's degree in Business, Accounting, Finance or related field

• Licensure: N/A

• Certification: N/A

• Work Experience:

o Five (5) years Contract Administration, with direct experience in contract

negotiations and administration.

o Five (5) years demonstrated success leading projects in a collaborative team

environment.

• Work Experience in lieu of Education: N/A
• Knowledge/Skills/Abilities:

o Technology: Microsoft Office Suite, including Outlook, Excel, PowerPoint and

related software and systems related to role and Proficient in ERP applications

such as Peoplesoft, Lawson.

o Knowledge: Maintains knowledge in professional area, including trends, and

best practices in field, with advanced knowledge and expertise on a wide range

of products, equipment and services used in clinical areas. Offers meaningful

advice and support

o Team Leadership and Team Interaction: May lead mid-sized projects; coaches

and guides team members.

o Negotiate: complex contracts for cost savings and reliability

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o Influence: Understand client and organization priorities and needs, balance with

department and role to achieve win-win solutions

o Communicate: clearly and effectively with associates, customers, clinicians and

leadership; Recognizes group interactions and modifies one's own

communication style to suit different situations, managing differing perspectives in

writing or verbal

o Rapport: Build and maintain professional and friendly working relationships in

order to be perceived as a reliable, trustworthy professional source

o Financial acumen: analysis of need assessment for quality and total cost impact

o Organizational Impact: Proactive to anticipate needs of customers,

demonstrates big-picture thinking to understand, recognize and incorporate

functional impact in relation to customers, vendors and organization

o Problem Solving/Complexity of Work: Conduct extensive analysis of situations

or data to resolve numerous, complex issues; may involve the input/work from

others