Senior Construction Project Manager

Description

Under the general direction of the Construction Services & Sustainability Director, the Sr Construction Project Manager has overall responsibility for the development, planning, organizing, coordination and successful implementation of specific Housing Preservation and other capital improvement projects while modeling and ensuring high performance and customer service delivery consistent with the agency's mission, vision, and values.

Examples of Duties

The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties, and skills may be required and assigned, as needed. These essential functions require a consistent presence in the work environment on a regular basis and regular attendance must be maintained.

• Plan, organize and implement assigned capital improvement projects in accordance with all applicable Opportunity Home San Antonio Policies and Procedures as well as all applicable federal, state and local laws and regulations.

• Ensure that all capital improvement activities are performed in accordance with Opportunity Home San Antonio Policies and Procedures and applicable HUD regulations, in addition to all applicable federal, state and local laws and regulations.

• Ensure the implementation of assigned capital projects is a collaborative process.

• Identify stakeholders, keep them abreast of project progress, and ensure they have meaningful involvement throughout the implementation of the Project.

• Identify resources needed to implement the project and work with Procurement to prepare solicitation documents necessary to procure outside resources needed.

• Work with Construction Services & Sustainability Director and Construction Inspection staff to develop a preliminary project budget considering all labor, materials, consultants and contractors that will be required to implement the project.

• Work with Capital Funds Grant Analyst to identify Opportunity Home San Antonio sources of funding, budgeted amounts, and confirm eligibility of activities.

• Work with Construction Services & Sustainability Director and Construction Project Inspection staff to develop preliminary project schedules considering various internal and external time constraints; such as Board meetings, Procurement policy/procedures, holidays, permitting, etc.

• Oversee and coordinate a collaborative project design process; from concept development through preparation of construction bid documents.

• Coordinate all necessary project meetings including; pre-design, design, pre-construction, construction job progress meetings and others, as necessary.

• Ensure agendas are prepared prior to each meeting and meeting minutes are prepared after each meeting.

• Provide contract administration of all project consultants and contractors;

• Ensure compliance with all terms and conditions of their contracts,

• Ensure deliverables meet contract requirements/specifications.

• Ensure deliverables are provided when required,

• Process payment applications in a timely manner,

• Review proposed change orders, prepare necessary cost/price analyses, make recommendations in accordance with Standard Operating Procedures and HUD regulations, manage contract closeout process, monitoring compliance with regulatory requirements of each contract including Wage Rates, Section 3 Unemployment, MBE/WBE employment and contracting, etc.

• Coordinate close-out and transition of projects back to Property Management; provide, as applicable, all final punch list inspections, certificates of occupancy, warranty documents, as-built documents, equipment manuals, etc.

• Establish and maintain project records and documentation in accordance with the Construction Services filing plan.

• Prepare regular project reports for Opportunity Home San Antonio's Board, other Opportunity Home San Antonio departments, the Construction Services & Sustainability Director, as requested.

• Prepare regular reports for the City of San Antonio, HUD, and other agencies as necessary.

• Attend and participate in regular division staff and individual progress and evaluation meetings.

• Contribute to an annual evaluation of the prior year's work program.

• Contribute to the preparation of the work program for the upcoming year.

• Review and process all pay applications, change orders, and other formal requests from contractors or consultants.

• Complete all duties as assigned or requested as outlined in operational and procedural guidelines. These guidelines are maintained and issued in the event of an emergency situation that arises at a property or any other location that serves our residents or employees.

• Participate in Trauma Informed Care (TIC) initiatives to include training, workgroups, project assignments, etc., that are launched or implemented in order to achieve and/or maintain certification as a TIC organization.

• Participate in initiatives to include training, workgroups, project assignments, etc., that are launched or implemented in order to create awareness, foster, cultivate and preserve a culture of equity, diversity, and inclusion.

• Recognize the significance of a data driven organization that adheres to expanded policies and practices in the area of data governance. Learn the distinct and different roles to include: Data Trustee, Data Domain Stewards, Data System Custodians, Data Stewards and Data Users. Effectively collaborate with the various data roles as needed on a daily basis or in a project capacity.

• Other duties as assigned.

All supervisors will have this as a minimum duty:

• Lead, motivate, engage and retain employees by:

• Setting goals for performance and deadlines that comply and conform with company's plans and vision

• Organizing workflow and ensuring that employees understand and are trained on their duties or delegated tasks

• Monitoring employee productivity and providing constructive feedback and coaching

• Ensuring alignment across various procedures

Behavioral Competencies

This position requires the incumbent to exhibit the following behavioral skills

• Values Driven| Demonstrates an understanding of the values (Compassion, Equity and Excellence) and embodies the values in their work and interactions with residents, vendors, co-workers, supervisors, board members, community members, and other stakeholders.

• Leadership|Provides direction to people and/or projects by clearly and effectively setting course of action for the assigned department staff and tasks; manages the planning, execution, and achievement of assigned department goals.

• Customer Service|Responds with Compassion in a professional manner to the expectations and needs of internal and external customers; is friendly and helpful to all customers, fostering positive relationships while providing Excellent service.

• Effective Use of Information|Communicates important information to those who need to know clearly, securely, effectively, orally and/or in writing; proactively exchanges accurate and timely information.

• Commitment and Continuous Improvement|Sets the standard for Excellence by proactively pursuing innovation through systematic experimentation and learning. Corrects mistakes by assessing appropriate processes, proposing adjustments, and prioritizing long-term solutions.

• Teamwork|Balances team and individual responsibilities; exhibits Compassion, objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; supports everyone's efforts of Excellence; attends, supports, and participates in the organization's team building events.

• Responsiveness and Accountability| Demonstrates a high level of Excellence and holds oneself personally responsible for one's own work; complies with procedures and directives and understands the importance of maintaining and managing confidential information; recognizes and anticipates issues and provides a responsive resolution in a timely manner.

Typical Qualifications

Education

Required

• Bachelor's Degree from an accredited four-year college or university in Architecture, Engineering, Planning, Construction Management or related field.

Experience

Required

• Five (5) years progressively responsible experience managing the implementation of medium to large scale complex capital improvement programs. Experience with renovation of public/affordable housing preferable.

• Experience utilizing a team approach to development and conflict resolution strategies.

• Must have the ability to learn and use cloud applications such as the Google GSuite applications to include but not limited to: Google Chrome Browser, Gmail, Drive, Calendar, Docs, Sheets and Slides. Understanding document sharing and collaboration in the cloud. Experience and proficiency with Microsoft Office 365, cloud accessible applications to include but not limited to: One drive, Outlook, Word, Excel and Powerpoint or MAC or PC desktop equivalent is acceptable.

• Successful completion of a criminal history background check, education, and work history verification, and drug screening test.

Preferred Education and Experience

• Architectural or Engineering Texas state license or Construction Manager certification desired.

• Ability to learn cloud technologies such as LucidChart for diagram, workflow and chart drawing. Experience with Vizio or equivalent is acceptable. Basic understanding of Virtual Private Network (VPN) access to connect to internal business systems.

License + Certificates

Required

• Texas Class "C" driver's license at the time of placement and insurable by the organization's fleet and liability insurance carrier.

• Must have the ability to earn certifications as required by assigned tasks.

Technical Skills

To perform this job successfully, the employee should have

• Ability to negotiate costs and proposals requested from contractors and architects

• Ability to provide independent construction cost estimates

• Ability to provide conflict resolution in a professional, contractual, and timely manner

• Ability to effectively collaborate with, and lead, stakeholders and construction team in the development, design and implementation of construction projects.

• HUD and Capital Fund Programs rules and regulations

• Excellent written and verbal communication skills.

• Strong understanding of construction industry contracting practices and processes.

• Highly competent in the use of Google Apps, Microsoft Office suite of programs including Word, Excel, PowerPoint, and Project.

• Ability to effectively plan and coordinate multiple resources, contractors, stakeholders, and task.

• General understanding of residential construction methods and standards.

• Understands the Mission, Vision, and Values of the agency, and directs work within these guiding principles and operational framework.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

To perform this job successfully, the employee is frequently required to remain in a stationary position. Daily movements include sitting; standing; operating computers and other office equipment; moving about the office; and attending onsite and offsite meetings. The employee must be able to communicate via email and verbally via telephone. The employee must occasionally transport up to 25 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Office Environment

• The noise level in the work environment is usually moderate.

• High level of interaction with external/internal clients.

• May be transferred or be required to work at different properties or sites for interim periods in order to support business needs.

Outside Environment

• Subject to environmental elements when conducting visits to various sites or participating in outside events.

ADA Statement

In compliance with the Americans with Disabilities Act, the organization will make reasonable accommodation to the known disability of a qualified applicant or employee to enable people with disabilities to enjoy equal employment opportunities, if it would not impose an "undue hardship" on the operation of the employer's business.

Ethics

As a public agency, the organization is committed to maintaining the highest of ethical standards. Applicants selected for employment are expected to perform work responsibilities with the highest degree of integrity, professionalism and honesty, to merit the respect of our co-workers, clients, partners, vendors and the general public. Applicants selected for employment are also expected to serve the public with dedication, concern, courtesy and responsiveness.

Equal Employment Opportunity Statement

Opportunity Home is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, religion, gender (including pregnancy, gender identity and sexual orientation), national origin, age (40 or older), disability, or genetic information, marital status, veteran status, arrest record or any other characteristic protected by applicable federal, state or local laws. Opportunity Home is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. This position specification is not an employment agreement or contract. Management has the exclusive right to alter this position specification at any time, without notice.