Mercy Corps Portland , OR 97228
About Mercy Corps
Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action helping people triumph over adversity and build stronger communities from within. Now, and for the future.
Program / Department Summary
The Finance and Compliance Support Unit (FCSU) provides support to Mercy Corps Headquarters and Country Programs in the development and compliance with internal policies and procedures, internal controls, donor regulations, financial and compliance systems, and related training. Our goal is to increase the level of knowledge and the availability of tools and resources to promote the highest possible standards of accountability, transparency, efficiency and compliance in the use of funder resources.
General Position Summary
The Senior Compliance Advisor will support FCSU's core compliance functions in the design, monitoring and management of internal controls. In support of Mercy Corps' grant programs, the Senior Compliance Advisor will assist with the design and implementation of effective controls that integrate smoothly into processes and help Mercy Corps to meet funder expectations. This position will also serve as focal point for key compliance systems as well as Mercy Corps' management policy framework.
Essential Job Responsibilities Internal Controls
As assigned and in coordination with other HQ support teams, assist in designing and developing effective internal controls to mitigate financial risk and ensure compliance with regulatory requirements and organization policy. Review country or HQ Standard Operating Procedures (SOPs) and risk mitigation plans as they relate to financial processes and funder rules to promote efficient and effective controls and ensure compliance. Look for opportunities to integrate required controls into existing processes to minimize burden and help team members to comply.
In coordination with Ethics, Finance and other key teams, use aggregated and synthesized information from internal and external audit reports as well as corruption and fraud investigation reports to monitor gaps or weakness within finance and compliance policies and procedures. Propose policy or procedure updates for eliminating or mitigating these weaknesses in coordination with stakeholder teams.
In coordination with the Compliance Advisor and Senior Director, implement and support Mercy Corps' Ineligibility and Compliance Checking (ICC) system and processes. Monitor and/or prepare reports to ensure compliance with Mercy Corps' ICC policy and procedures. Provide feedback and refresher training to system users to ensure procedures are followed.
Coordinate Mercy Corps' ineligible party tracking process, ensuring that approvals are obtained and documented for new additions. Coordinate the periodic review, update and/or delisting process with the Ethics team.
Assist country programs in implementing due diligence processes (e.g. enhanced list-checking or vetting) to meet funder requirements. Ensure smooth integration into country procedures to reduce bottlenecks while ensuring compliance.
Policy and Procedures
Serve as focal point for Mercy Corps' organization-wide management policy framework. In coordination with policy owners, technical resources and Knowledge Management, administer the Mercy Corps policy development and update process, ensuring stakeholder engagement and user feedback. Ensure that management policies are reviewed and updated by policy owners in accordance with established processes and review cycles.
Draft finance and compliance policies and supporting guidance as assigned, ensuring stakeholder input and concurrence. Coordinate the communication and roll out of new policies, procedures or guidance as assigned to ensure that affected parties are well informed of content as well as roles and responsibilities. Serve as focal point for the Country Finance Manual.
Act as FCSU stakeholder in the review of policies and procedures developed by other departments. Ensure consistency between policies and promote seamless integration into processes to ensure the continued functioning of internal controls as well as maximum efficiency for affected parties.
Support the grant compliance team in systematizing and rolling out cross-cutting donor compliance requirements. Monitor these periodic requirements, set up notifications and follow up with business owners to drive processes to completion. Maintain compliance files and archives as necessary.
Support other compliance projects and requirements as assigned.
Accountability to Beneficiaries
to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
Reports Directly To: Senior Director, Finance and Compliance Support Unit
Works Directly With: FCSU team members; Field team members, including Country Finance Managers and Program Managers; International Finance; Mercy Corps Europe compliance team members; Program Operations; Legal and Ethics; Global Procurement; Corporate Finance; Treasury and other HQ departments.
Knowledge and Experience
This position requires a BA/S or equivalent in finance or a relevant field.
Six+ years of progressive grant management, financial management, and compliance experience in a medium to large organization is required. Experience must include working with financial and other transactional data to analyze trends and assess risk.
A broad understanding of international relief and development program methodologies and donor regulations along with a deep knowledge of financial management of grant funding is required.
Experience in developing clear policies and procedures as well as designing effective and efficient internal controls is a must.
The ability to identify opportunities for process improvement is a must and a demonstrated aptitude for mastering and leveraging software systems and tools is highly desired.
Excellent verbal and written communication, analytical, organizational and prioritization skills are necessary.
Experience working for a nonprofit with high levels of USAID funding is preferred.
Proven ability to successfully communicate concepts, frameworks and compliance objectives as well as initiate and maintain positive relationships with field staff and program staff is necessary. A keen understanding of how to design efficient and effective controls that allow us to achieve organizational objectives while also being compliant is an absolute necessity. The ability to write clear and implementable policies, procedures and guidance will be a critical success factor. The Senior Compliance Advisor must be able to juggle multiple priorities while supporting various processes to ensure that agreed timeframes are met. A self-starter who understands the importance of compliance and who also enjoys helping team members to get work done efficiently would be the ideal candidate.
Living Conditions / Environmental Conditions
The position is based in Portland, Oregon and it requires up to 15% travel to country programs.
Mercy Corps team members represent the agency both during and outside work hours when deployed in a field posting or on a visit/short term assignment to a field posting. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.
Fostering a diverse and open workplace is an important part of Mercy Corps' vision. Mercy Corps is an Equal Opportunity Employer regardless of background. We are committed to creating an inclusive environment.