Senior Clerk (Sr-10)

Salary: $3,194.00 Monthly Location : Maui County (various), HI Job Type: Various Job Number: 2024 Senior Clerk Department:

Various Opening Date: 01/12/2024 Closing Date: Continuous Description IMMEDIATE VACANCIES: Senior Clerk

• Permanent Full-Time: Wailuku, Kihei NOTE:
  
  Qualified applicants will be required to take an online exam. Applicants are required to test alone in a quiet, distraction-free area using a reliable computer with a high-speed internet connection, a microphone, a webcam (internal or external), and a Windows or Apple Operating System. Applicants who do not meet the system requirements will be provided an opportunity to take the online exam on site.
  
  Performs a variety of clerical work involving the review, refinement and verification of data for conformance to established requirements; interprets legal provisions, rules and regulations; prepares reports and maintains records; may supervise others; and performs other related duties as required. Distinguishing Characteristics: This class differs from that of Clerk in that the Senior Clerk performs a variety of clerical work involving (1) the review, refinement and verification of data, (2) interpretation of rules and legal provisions, (3) judgment in selecting or adapting alternative methods or procedures, and (4) may supervise others in performing clerical work; whereas, the Clerk performs a variety of clerical work in checking and processing a variety of clerical material in accordance with established procedures for completion, accuracy and conformance with standard requirements and reference to a variety of established sources.
  
  Examples of Duties The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position. Reviews and checks various materials (e.g. forms, reports, records, applications, requisitions, purchase orders, invoices, etc.) for accuracy, completion and conformance with statutes, ordinances, rules and regulations, and policies.
  
  Posts a variety of data to control records and statements. Searches files, assembles and selects a variety of data from records and files for use of a superior or the preparation of operational reports, budgetary estimates, etc. Summarizes and briefs materials.
  
  Prepares reports which require the compilation of materials and data from a number of sources and works out the details of presentation. Gives information over a counter or telephone where judgment, knowledge and interpretation of facts are required. Composes correspondence from general oral or written instructions.
  
  Receives cash payments, issues receipts, and deposits cash in a bank or in the county treasurer's office, and maintains records of cash received. Prepares payrolls. Reviews, updates, and maintains files of various materials (e.g. records, reports, correspondence, etc.). Reproduce various documents and materials (e.g. reports, statements, etc.). Answers telephone and provides information, refers callers to proper personnel, and/or makes appointments.
  
  Maintains supplies and materials inventory. May use word processing and other office equipment and technologies in the performance of miscellaneous tasks. May follow-up on complaints received from the public.
  
  May supervise the work of others engaged in clerical work. Performs other related duties as required. Minimum Qualification Requirements Training and Experience:
  
  A combination of education and experience substantially equivalent to graduation from high school and one (1) year of clerical work experience. Substitutions Allowed

• Training for Experience: Successful completion of a clerical/office support/business technology curriculum leading to a degree, diploma or certificate at an accredited community college, business or technical school which included courses in English, clerical/office procedures, and mathematics may be substituted for the required Clerical Experience on the basis of fifteen (15) semester credits of satisfactorily completed coursework for six (6) months of experience, up to a maximum of one (1) year.
  
  License Requirement: Possession of a valid motor vehicle driver's license (equivalent to State of Hawaii Type 3) may be required for specific positions. Knowledge of: office practices and procedures; filing methods and systems; punctuation, grammar, spelling and word usage; use of standard office machines and equipment, including personal computers, peripheral equipment, and software applications.
  
  Ability to: use a personal computer; make arithmetic computations; compare names and numbers rapidly and accurately; read and interpret written material; keep records; follow oral and written instructions; operate standard office machines and equipment; deal tactfully and effectively with the public; supervise the work of others; maintain effective working relationships with fellow employees and others. Health and Physical Condition: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.
  
  Physical Effort Grouping: Light APPLICATIONS MAY BE FILED ONLINE AT: EXAMINATIONS ARE ADMINISTERED IN THE COUNTY OF MAUl ONLY The above examination is being given on an open-competitive basis to establish an eligible list which shall be effective for not more than one year unless extended by the Director of Personnel Services.
  
  AN EQUAL OPPORTUNITY EMPLOYER The County of Maui does not discriminate on the basis of race, sex, sexual orientation, age, religion, color, ancestry, national origin, disability, marital status, pregnancy, arrest and court record, assignment of child support, national guard participation or any other basis covered by state or federal laws governing non-discrimination Pre-Employment/Post-Offer Drug Screening Test: All applicants, who will enter a safety sensitive position or certain designated categories that the Personnel Services Director has established or who are required by law to be drug tested must pass a pre-employment/post-offer drug screening test as a condition of employment. There is no retesting or re-evaluation process.
  
  Cost for the drug screening test shall be borne by the County of Maui. Personnel Services Email: The County of Maui offers a generous benefit package, including the following:
  
  Vacation Eligible employees earn up to 21 days of vacation per year, with a maximum year-to-year carry over of 90 days. Eligibility to accrue vacation begins with the first work day. Sick Leave Eligible employees accumulate up to 21 days of sick leave per year.
  
  Eligibility to accrue sick leave begins with the first work day, and there is no limitation on the amount of sick leave that may be accumulated. Retirement Plan Eligible employees are required to join the State of Hawaii Employees Retirement System. This is a defined-benefit retirement plan.
  
  For additional information, please visit the ERS website at Health Benefit Plans The County of Maui offers the following health benefit plans for eligible employees: Medical Plan (HMO or PPO) Vision Plan Dental Plan Prescription Drug Plan These benefits are administered by the Hawaii Employer-Union Health Benefits Trust Fund, and contributions are payroll deducted. Group Life Insurance Group life insurance is provided at no cost to eligible employees.
  
  Holidays The County observes 13 holidays per year (14 in an election year). Deferred Compensation Plan Eligible employees may participate in the Island Savings Plan (a deferred compensation plan as provided under Section 457 of the Internal Revenue Code.) This is a supplemental retirement savings plan that allows for the investment of tax-deferred contributions into a variety of investment options. Flex Spending Plan Eligible employees can also participate in the County's Flexible Spending plan, a way to set aside a portion of pay, before taxes, to pay for qualifying dependent care or medical expenses. Employee Assistance Program The County also offers a voluntary assistance program which provides its employees and their family members with free professional and confidential assistance in overcoming personal and work related problems.
  
  Training The County provides its employees with a variety of up-to-date training opportunities (i.e., computer application, professional seminars, heavy equipment operation, administrative & clerical skills, personal safety, etc.) to help them increase their knowledge, gain new skills, and to be more satisfied and effective in their jobs. Leave Sharing The County's leave sharing program allows employees to donate accumulated vacation leave credits to a qualified fellow employee who has a serious personal illness or injury. Note: Specific benefits and their associated premiums are subject to collective bargaining, and are subject to change . Benefits may vary for temporary, hourly, and half-time employees. 01 This position requires a combination of education and experience substantially equivalent to graduation from high school.
  
  Do you have a high school diploma or GED equivalent? (Please ensure your high school information is included in the Education section of your application) Yes No 02 Do you possess one (1) year of full-time clerical work experience? If yes, please include your detailed clerical work experience in your application (see "resume" is not acceptable). Yes No Required Question