Cambridge School District Cambridge , MA 02138
Posted 3 weeks ago
Position: Senior Clerk (40 hours per week/11 months)
Graham & Parks School
The Opportunity:
The School Clerk reports directly to the Principal and is responsible for performing a variety of clerical and secretarial functions required for the smooth and effective operation of the school campus.
Responsibilities Include but are not limited to:
School Operations
Answers main office phone, directing calls and requests to appropriate parties as well as all in-person requests/questions
Assists in the procuring and scheduling of substitute teachers for the building, as needed
Coordinates incoming mail/packages and distributes mail and notices to teachers
Responds to regular school-wide or teacher-specific issues/concerns
Develops and maintains office procedures and routines
Office Management
Purchases supplies for main office staff and administrators
Ensures technology (printers, copiers, fax) are up and running and addressing problems as needed
Tracks staff attendance and reconciles internal data with online payroll system
Maintains system for tracking purchase orders
Student Registration & Records
Implement and maintain all office and school recordkeeping systems; maintain a comprehensive student database; develop and track records and reports related to incidents, accidents, attendance, and other matters; use both computer and manual filing systems which allow for efficient collection, retention, and retrieval of information
Assists in the process of registering new students
Coordinates transportation for students and staff
Parent/Family Communication
Administration Support
Assists both Principal and Assistant Principal with ongoing and as-needed tasks and assistance
Performs other duties as assigned
Your Skill Set:
Experience in an office environment involving public contact; previous experience working at a school site is desirable. Knowledge of standard clerical procedures and office operations, English grammar, punctuation, and spelling; business formatting of documents; basic research techniques; standard software applications; budget and accounting principles; standard types of office filing systems; proper telephone etiquette. Ability to operate standard office equipment; accurately prepare, create and edit and design memos, reports, letters, and other documents; maintain complex databases and management information systems; learn new software applications; communicate effectively in oral and written form; proofread material and make necessary corrections; utilize time management techniques to organize and prioritize work; read, interpret, and apply rules, laws, and procedures; follow instructions; work independently; maintain confidentiality of student and program information; work cooperatively and effectively with students, parents/guardians, administrators, and the general public.
Education:
High school diploma, college degree preferred.
Cambridge Public Schools is committed to slowing and/or stopping the spread of COVID-19. Therefore, as a condition of employment with Cambridge Public Schools, all new hires will be required to be fully vaccinated for COVID-19 no later than their first day of work. Written requests for either a religious exemption from this requirement based on sincerely held religious beliefs, or for a medical exemption based upon clear documentation from a medical provider should be submitted to the attention of the Chief Talent Officer.
How to Join Our Team:
Please upload a resume and thoughtful cover letter, outlining how your skills and experience meet the qualifications of the position and stating how you heard about this opportunity.
At the Cambridge Public Schools, we are committed to cultivating an environment where diverse perspectives and backgrounds are embraced, acknowledging that a team reflecting diversity of race, color, ancestry, national origin, religion, age, gender, marital/domestic partner status, sexual orientation, gender identity, disability status, and veteran status allows us to serve our communities better. To that end, we welcome and encourage applicants to bring their authentic selves when considering employment opportunities within our school district.
Cambridge School District