Senior Clerical Assistant -Laney College (Counseling Department )

Posting Details

College Information

Peralta/College Information

Laney College

Laney College, in the heart of vibrant, multicultural downtown Oakland, features the cosmopolitan atmosphere and human energy of a big-city university. Laney is adjacent to the Oakland Museum of California, blocks from historic Chinatown and a pleasant stroll from Lake Merritt.

Since 1948, Laney has provided educational opportunities to students throughout the East Bay and beyond. Serving approximately 14,000 students each semester, Laney reflects the incredible diversity of the community that surrounds it and provides opportunities to traditionally underserved populations. Dozens of languages are spoken on Laney's campus each day.

The school boasts a proven track record of success with exceptional educational programs. The college was given full accreditation by the Accrediting Commission for Community and Junior Colleges (ACCJC) in summer 2009 - a distinction awarded to only five community colleges out of the 27 reviewed that year. In addition, Laney ranks among the top community colleges in California in transferring students to U.C. Berkeley.

Position Information

Job Title Senior Clerical Assistant

• Laney College (Counseling Department ) Time Base 40 Hours/Week 12 Months/Year Compensation Salary Range: $3,600.68- $4,548.65/mo. Hiring Range: $3,600.68 - $3,941.98/Mo

• The maximum initial placement is Step 3 depending on experience Position Type Classified Department Student Services-Matriculation (542) City Oakland State CA Job Description Summary

Under general supervision, the Senior Clerical Assistant performs a wide variety of typing, clerical, and office work.

This is normally a full-time position with a work schedule of five days and 40 hours/week. Duties are performed 12 months a year. May be required to work some evenings and Saturdays during peak periods, such as registration, audits, fiscal year-end, graduation, etc.

Duties & Responsibilities

Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.

• Makes appointments for students to see counselors on the current appointment system; complete

schedule change requests for counselor schedule modifications

• Performs a wide variety of difficult clerical work including typing, proofreading, filing, and

posting information on records.

• Disseminates registration and class schedule information to students.

• Acts as a receptionist, answering the telephone and assisting students, faculty, or the general

public, providing information, referrals, or assistance as required.

• Enters counselor schedule accurately in the current scheduling system.

• Prints unofficial copies of transcripts and class schedules for students upon request and for

counselors' appointments.

• Maintains departmental attendance records.

• Prepares basic statistical reports

• Ensures that there is a sufficient supply of all office forms

• Request system access for new staff

• Request repairs for department equipment

• Provides clerical and organizational support for recruitment and retention activities coordinated

by the counseling department

• Develops and maintains tracking process for students on probation or dismissal

• Performs other related duties as required.

Minimum Qualifications

1.Two years of experience in general office clerical work or any combination of training and

experience that could likely provide the desired knowledge skills and abilities.

2.Knowledge of, and proficiency in, the operation and use of personal computers utilizing word

processing.

3.Ability to type accurately from clear copy.

4.Knowledge of English usage, spelling, grammar and punctuation, basic arithmetic, filing and

record-keeping procedures, and receptionist and telephone techniques.

5.Ability to work with speed and accuracy; work cooperatively with others and greet staff and

visitors with courtesy and tact.

6.Understanding of, sensitivity to and respect for the diverse academic, socioeconomic, cultural,

disability and ethnic backgrounds of Peralta Colleges' students, faculty, staff and community

Desirable Qualifications

• Ability to speak and write effectively.

• Some experience working in a counseling office setting.

• Experience and ability to learn new scheduling and reporting system

• Native fluency in other languages such as Spanish, Vietnamese, Chinese, etc.

Environmental Demands

• Occasional work performed alone

• Constant work around and with people

Other Requirements

• Occasional standing, walking, stooping, kneeling, squatting, and climbing stairs

• Occasional lifting and carrying up to 15 lbs.

• Occasional pushing and pulling up to 20 lbs.

• Occasional standing, walking, stooping, kneeling, squatting, and climbing stairs

• Occasional lifting and carrying up to 15 lbs.

• Occasional pushing and pulling up to 20 lbs

Tools & Equipment Used

• Standard Office Equipment.

Application Deadline Date June 9, 2024 Open Date 05/09/2024 First Review Date 06/09/2024 Special Instructions to Applicants

APPLICATION PROCEDURES

1.Required documents will include:

• Current resume of experience, formal education/training and qualifications.

• Copies of supporting credentials, if applicable.

• Copies of transcripts from fully accredited colleges or university institutions.

(Copies of diplomas will not substitute for transcripts.) (If hired, it will be required to submit official transcripts from fully accredited college or university.)

Information on transcripts must include degree awarded and confer date. Transcripts without this information and online applications without transcripts will be disqualified. PLEASE DO NOT SUBMIT AN APPLICATION IF YOUR DEGREE WILL NOT BE CONFERRED UNTIL A LATER DATE.

Note: A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s)(non-U.S. degrees) by the application deadline date.

2.Applications and attachments (resume, cover letter, copies of transcripts, letters of recommendation, etc.) will ONLY be accepted through the online process. WE DO NOT ACCEPT MAILED OR FAXED APPLICATIONS OR ITS ATTACHMENTS.

3.Travel expenses for the interview and selection process will be borne by the candidates.

4.Skype and phone interviews are not permitted.

Appointment to the position is conditional upon the approval of the Chancellor.

CONDITIONS OF EMPLOYMENT

Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:

REQUIRED FOR ALL EMPLOYEES

Tuberculosis Examination: Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days. The TB test is a condition of employment and any expense must be borne by the successful candidate.

Fingerprinting Requirement:

As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024. The District Office of Human Resources processes fingerprints electronically. During the employment intake process, new employees will be given information to have their fingerprints taken at another location.

Immigration Requirement: According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are:

1. A citizen or national of the United States;

2. An alien lawfully admitted for permanent residence in the United States; or

3. An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States.

All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States.

District Policy: A Social Security Card will be required following selection and prior to completion of the hiring process. The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.

MAY BE REQUIRED

Medical Examination: Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment. Expenses incurred will be borne by the employee.

Benefits Information

Benefits Information

Benefits Information

FRINGE BENEFITS

The Peralta Colleges proudly offers a competitive and comprehensive core of work-life benefits. The value of the employer contribution towards your benefits may increase your total compensation by as much as 47%. Benefit-eligible employees have access to coverage for themselves and eligible dependents:

• Medical, dental, vision, prescription drug insurance coverage*

• Life insurance of 150% of your income up to $100,000.

• Long-term disability coverage.

• Employee Assistance Program.

In addition to your own contribution, Peralta also contributes 25.37% of your salary to the California Public Employees Retirement System (CalPERS). Effective January 1, 2013, the PEPRA (Public Employees' Pension Reform Act) went into effect.

Changes have been implemented as a result of the adoption of this legislation that impact new and existing employees enrolled in CalPERS. A summary of those changes is available at http://www.calpers.ca.gov/eip-docs/employer/program-services/summary-pension-act.pdf. For further up to date information on CalPERS retirement eligibility and PEPRA, please visit the website at www.calpers.com www.calpers.ca.gov/. The CalPERS member handbook is available at http://www.calpers.ca.gov/eip-docs/about/pubs/member/your-benefits-your-future-school-benefits.pdf., please visit the website at www.calpers.com. After 10 years of creditable service, medical benefits in retirement are extended until age 65.

Other voluntary benefits include:

• Flexible benefit plan participation in the Medical Reimbursement Plan, Dependent Care Reimbursement Plan (under tax code 125)

• Pre-tax commuting expenses (under IRS code 132)

• Tax-deferred plan participation in the 403(b) and 457 plans

• Credit union membership

• Prepaid legal plan participation

• Additional Life Insurance for yourself, spouse or children

• Kaiser and United Health Care Dental are fully paid by the District. Other plans require employee contribution. Subject to change.

Mission Statement

The Peralta Community College District is a collaborative of colleges advancing social and economic transformation for students and the community through quality education, rooted in equity, social justice, environmental sustainability, and partnerships.

Applicant Documents

Required Documents

• List of References

• Resume

Optional Documents

• Other Document

• Transcripts

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• How did you find out about the position?

• Asian Week

• California Community College Chancellor's Office website

• Career Builder

• Chronicle of Higher Education website

• Chronicle of Higher Education newspaper

• Community College Jobs Website

• Community College Times

• Craigslist

• Diverse Issues in Higher Education

• El Mundo

• Hispanic Outlook in Higher Education

• Indeed.com

• Job Fair, Conference or Workshop

• Local Newspaper (Oakland Tribune, SF Chronicle, ect)

• Oakland Post

• Peralta Jobs Website

• Walk-In (PCCD Office of Human Resources)

• Women in Higher Education

• Word of Mouth

• 24-Hour Job Line

• Other

• If you chose "Other" as your answer for the above question, please provide details

(Open Ended Question)