Senior Business Manager

Title: Senior Business Manager

State Role Title: General Admin Manager II

Hiring Range: $82,198 - $133,572

Pay Band: 6

Agency: VA Dept of Transportation

Location: Annex Building

Agency Website: https://www.vdot.virginia.gov/

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Transportation's (VDOT) Transportation and Mobility Planning Division is excited to offer a competitive opportunity to serve as a Senior Business Manager in our Central Office. This position will plan, organize, lead, and manage a variety of business functions for the Transportation and Mobility Planning Division including budgeting, accounting, procurement, contract administration, and strategic planning.

Position specific primary responsibilities and duties will include, but are not limited to:

Administrative Activities

Provide technical support in the administration of business functions. Oversee compliance and reporting. Oversee requests for

information and provide input to others on policy or legislative changes.

Outreach Liaison

Represent the Transportation and Mobility Planning Division and serve as an advocate to obtain and allocate fiscal resources. May include internal VDOT programs, FHWA or legislative committees. Provide outreach and training to others regarding programmatic and financial programs and changes.

Financial Planning

Develop, direct and administer a multiyear fiscal strategy and spend plan related to revenue projections, strategic planning and short and

long term program goals. Provide feedback regarding projections and needs to internal and external stakeholders.

Contract Administration

Oversee contract administration activities. Provide leadership on development of complex contracts that may involve multiple

divisions within VDOT. Oversee processing of consultant contracts ensuring compliance with VDOT policies and federal and state

regulations and guidelines. Provide expertise and training to VDOT staff regarding best practices for the use of assigned contracts.

Oversee research and reporting on contract compliance, audit results and develops corrective action plans and reports for

stakeholders.

Budget Development and Management

Develop and manage assigned budgets and spending plans. Ensure proper financial stewardship through the development and

application of sound policies and procedures. Determine proper allocation of funds within appropriate financial systems. Oversee

reconciliations and provide oversight of expenditures. Collaborate with VDOT staff to research and correct errors. Authorize budget

adjustments and expenditures based on need and funding availability.

Funding Generation

Conduct research and analysis and evaluate opportunities to incorporate alternate funding sources into VDOT programs.

Evaluates state and federal opportunities and establishes financial management systems to expand grant funded opportunities.

Manage Human Resource Functions

Lead the administrative and human resource functions. Ensure human resource policies, procedures and guidelines comply with

VDOT policies, and changes are communicated to staff. Manage training and development efforts of staff by developing training

programs ensuring fund availability.

Accounting and Procurement

Oversee purchasing of goods and services, professional services, consulting procurement and small purchases. Ensure accounting

and financial transactions are processed according to policies and procedures. Oversee compliance with Prompt Pay Act.

VDOT employees serve the residents of the Commonwealth and traveling public daily through our mission to plan, deliver, operate and maintain a transportation system that is safe, moves people and goods, enhances the economy, and improves quality of life. VDOT is the third largest state maintained highway system in the country, maintaining over 58,000 miles of roads, bridges, and tunnels, and employing over 7,700 people through a diverse workforce. Our culture includes teamwork, transparency, nimble learning, creativity and collaboration that values differences.

In addition to a rewarding work experience, VDOT offers excellent health and life insurance benefits, pre-tax spending accounts, state funded short and long term disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching.

We are a "Virginia Values Veterans" (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

We have Shared Values and a Code of Ethics: Your success in our organization depends upon modeling these values, therefore please access the following link: http://www.virginiadot.org/about/missionandvalues.asp to review them and, if in agreement, we welcome you to apply.

Minimum Qualifications

• Ability to interpret laws, regulations, policies, and procedures.

• Ability to develop operational budgets, spending plans, monitor and analyze data.

• Experience applying administrative, managerial, supervisory principles and practices.

• Ability to develop, monitor strategic plans, forecasts and develop financial reports.

• Ability to establish, maintain effective working relationships with all levels of agency management and with vendors.

• Ability to communicate effectively orally and in writing with customers and make presentations and conduct meetings.

• Knowledge of contract management policies and procedures.

• Considerable knowledge of government accounting, information technology, public budgeting principles and practices.

• Skill in the use of computers and web-based applications.

• Knowledge of federal and state transportation regulations, policies and procedures.

• Ability to develop and apply innovative solutions to complex business problems.

• Knowledge of grant administration and fund management principles and practices.

• Considerable knowledge of government procurement concepts, practices, procedures and regulations.

Additional Considerations

• Knowledge of consultant procurement processes and procedures.

• Knowledge of federal and state transportation regulations, policies and procedures.

• Experience in managing and administering budgets, financial activities or strategic plans. Knowledge of grant administration and fund management principles and practices.

• A combination of training, experience, or education in Business, Accounting, Finance, Economics, Public Administration or related field desired.

• Knowledge and experience in working with consultant invoices and Consultant oversight.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.

We are a "Virginia Values Veterans" (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

Additional positions may be filled from this recruitment within 90 days.

VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request and coordination among the respective District Engineer or Administrator and Chief.

Assignments are updated annually. Not all designated employees are provided an emergency operations assignment.

This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references.

Contact Information

Name: Audrey Phillips

Phone: 804-837-4748

Email: audrey.phillips@vdot.virginia.gov

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.