Chemonics seeks a Project management unit associate to support the Global Health Supply Chain - Technical Assistance Program, Francophone Task Order. The GHSC-TA IDIQ serves the health supply chain technical assistance needs of USAID, other USG agencies, partner country governments, non-governmental organizations (NGOs), and other entities across all health elements (e.g. malaria, family planning, HIV/AIDS, TB, maternal and child health, etc.) and represents a mechanism through which USAID offers global health supply chain technical assistance in:
Strengthening Country Supply Systems, and
Strategic Collaboration to Improve the Long-Term Availability of Health Commodities
The GHSC-TA Francophone TO provides technical assistance for strengthening regional, national and sub-national health supply systems in the DRC, Senegal, and Benin and supports the USAID/West Africa (USAID/WA) Regional Mission in Accra, Ghana through work in Burkina Faso, Niger and Togo. The TO also developed a framework to improve preparedness to provide commodities needed to manage disease outbreaks with pandemic potential in a GHSA country, Cameroon.
Successful candidates will assist in monitoring project finances and budgeting, backstopping local personnel, subcontract management, client relations, and organizing project files. Additionally, successful candidates will have demonstrated interest in taking on a variety of new business development roles; ability to build and maintain successful relationships with internal and external parties; and a positive attitude. We are looking for individuals who have a passion for making a difference in the lives of people around the world!
Liaise with and respond to questions from project offices regarding Chemonics and client policies and regulations
Review project deliverables and reports for completeness and provide comments and technical input
Draft financial deliverables and lead monthly reforecasting for project budget; draft monthly budget and staffing memos; participate in corporate budgeting process as requested, and present budget to project leadership as requested.
Liaise directly with the grants, procurement, core compliance, and other relevant support departments to ensure project compliance with rules, regulations, and corporate policy
Draft and complete project approval requests (e.g. change of key personnel, prime contract modifications, grant modifications, and no-cost extensions, etc.), subcontractor and grantee obligation and administrative modifications, procurement action requests, and delegations of authority for home and field office employees, and submit for approval
Participate and serve as mentor on proposal teams in specific line roles including, but not limited to, past performance reviews, corporate capabilities, resume formatting, expatriate and local recruitment, coordinator, section writer, cost volume, and manage communications and agreements with potential and selected subcontractors
Draft and analyze subcontractor invoices and backup documentation. Draft subcontracts and subcontractor modifications; liaise closely with subcontractors on administrative and invoicing tasks and contractual management issues
Complete data entry of monthly project invoicing, subcontractor and consultant information, expense reports, and other types of data as requested
Provide travel support for employees and consultants by gathering relevant travel information, reserving tickets, and seeking necessary travel authorizations and approvals. Liaise with traveler to collect expense reports and required backup documentation. Provide initial review of expense reports for accuracy and completeness.
Schedule and lead meetings as appropriate, prepare meeting agendas, capture and share notes, and track project communications
Serve as acting PMU manager as necessary
Perform other duties as required
Bachelor's degree or equivalent work experience; Master's degree preferred
Minimum two years of relevant administrative or professional work experience
Demonstrated ability to communicate clearly and concisely in both verbal and written communications; strong cross-culture communication and sensitivity skills
Demonstrated ability to handle routine administrative tasks and operational issues
Ability to multitask with strong attention to detail, organization, and time management with minimum oversight
Demonstrated ability to mentor others
Excellent customer service and interpersonal skills
Demonstrated ability to follow standard practices and procedures, receive general instruction and supervision, and contribute to projects and initiatives
Ability to work independently and as part of a team
Demonstrated resourcefulness in problem solving and initiative to learn new skills
Strong knowledge of MS Office applications
Willingness to travel and work abroad in less developed countries for at least 4 to 8 weeks per year
Demonstrated leadership, versatility, and integrity
Proficiency in English and French required
Apply through our Career Center at https://chu.tbe.taleo.net/chu02/ats/careers/v2/viewRequisition?org=CHEMONICS&cws=50&rid=3881 by October 13, 2020. No telephone inquiries, please. Only finalists will be contacted.
Chemonics is an equal opportunity/Affirmative Action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.
COVID-19 Recruitment Information
Chemonics International is monitoring COVID-19 activity around the world. The health and wellbeing of our staff is of the utmost importance to us, and we continue to hire for all open roles with interviewing and on-boarding done virtually. Our new hires and current staff working from our Washington, DC, Arlington, VA, and London offices will temporarily work from home until it is safe to return to our offices.
Chemonics International Inc